SOW - Elevator Maintenance Base year.doc

STATEMENT OF WORK

Elevator Maintenance Services

Elevator Maintenance Services to support the Iowa City VA Health Care System located at 601

Highway 6 West, Iowa City, Iowa 52246.

A site visit for this requirement has been scheduled for Thursday, June 13th at 10:00 AM.

POC’s for this site visit are: Tyler Stutzman tyler.stutzman@va.gov (319) 338-0581 x636880 and Keith Bryant keith.bryant@va.gov (319) 631-4442 Period of Performance:

Base Year: 07/01/2024 – 0/30/2025 Option Year I: 07/01/2025 to 06/30/2026 Option Year II: 07/01/2026 to 06/30/2027 Option Year III: 07/01/2027 to 06/30/2028 Option Year IV: 07/01/2028 to 06/30/2029 Elevator Maintenance:

1. Contractor shall provide to the Iowa City VA Health Care System, all necessary supervision, labor, equipment, materials, and parts for inspection, preventative maintenance and emergency repairs and safety tests of the designated equipment.

Contractor will furnish a copy of a standard service agreement, and a copy of the written preventive maintenance policies and procedures or the manufacturer’s equipment manual, which includes method, and frequency of testing. All work performed under this contract shall be in accordance with accredited standards and codes applicable to the equipment covered under this contract as required and outlined by VHS&RA Supplement, MP-3, G-series Guidelines and in accordance with attached special conditions. Equipment shall meet or exceed manufacturer’s operating specifications upon completion of any repair or preventive maintenance procedures.

2. Passenger and service-type elevators will be fully serviced twice per week on Mondays and Fridays. A minimum of 8 hours of service must be spent per week.

3. Freight type elevators and dumbwaiters shall be fully serviced twice per month on the 2nd and 4th Thursday.

4. Workdays: Regular preventive maintenance and service calls shall be scheduled 24 hours in advance with Engineering (319-338-0581, x636818) and shall be conducted between the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday, exclusive of Federal Holidays.

a. Inspections occurring on Federal Holidays will be rescheduled for the following business day.

b. Designation of Holidays:

New Year's Day (January 1)

Birthday of Martin Luther King, Jr. (Third Monday in January)

Washington's Birthday (Third Monday in February)

Memorial Day (Last Monday in May)

Independence Day (July 4)

Labor Day (First Monday in September)

Columbus Day (Second Monday in October)

Veterans Day (November 11)

Thanksgiving Day (Fourth Thursday in November)

Christmas Day (December 25)

5. Records/reports: Contractor is to notify Engineering (Building 1, Room BE11) by signing in the “Maintenance Contract Register” upon arrival on the station for repair or inspection. Additionally, the Contractor will sign the “Maintenance Contract Register” upon leaving and provide a copy of the complete service record/report for each assembly replacement, repair, or maintenance call that will include the following:

a. Date of service and hours worked.

b. Equipment type, model and serial number

c. Brief description of work performed.

d. Listing of any parts used, with part number as shown on manufacturers schematic or parts list.

e. Signature of service representative

f. Signature of designated Facility Management Representative accepting work After completion of service, Contractor shall place in a conspicuous location a tag/decal giving the following information:

a. Date of service/preventive maintenance

b. Date of next scheduled maintenance visit

c. Calibration and safety data where applicable Any special data sheets relating to specific equipment performance shall be included.

with the service record/report.

6. Full Service shall include but not be limited to the following:

a. Twice-weekly systematic examination of equipment

b. Cleaning, lubricating, adjusting, repairing, and replacing of all parts as necessary to keep the equipment in first-class condition and proper working order.

c. Furnishing all lubricant, cleaning materials, and parts required.

d. Equalizing tension, shortening, or renewing of hoisting ropes where necessary.

e. The performance standards set forth in this specification including flight time, cycle time, and door times, shall be maintained at all times.

f. All hoist ropes on all traction elevators adjusted and lubed twice/year.

g. Car tops, pits and machine rooms cleaned once/month.

h. GAL door track with roller wicks cleaned and lubed once/month.

i. All the entire elevator system light bulbs, LED buttons, P.I.’s, rivets, and arrows, etc. checked and replaced when out.

j. Monthly fire service ph1 and ph2 testing.

k. Monthly phone and emergency light and ball system testing.

7. The operational system shall function to the standards specified hereinafter, including any changes and/or adjustments required to meet varying conditions of hospital occupancy. Assure smooth starting and stopping and accurate leveling at all times.

8. The service shall not include the performance of any work required because of improper use, accidents, or negligence for which the Contractor is not directly responsible.

9. Provide 24-hour emergency callback service, which shall consist of promptly responding to calls within one hour for emergency service should be shut down or emergency trouble develop between regular examinations. Overtime emergency call back service shall be limited to minor adjustments and repairs required to protect the immediate safety of the equipment and persons in and about the elevator.

10. The Contractor must maintain a log in the machine room. The log shall list the date and time of all weekly examinations and all trouble calls. Each trouble call shall be fully described, including the nature of the call necessary correction performed, and/or parts replaced. These must be kept in the M.R. not on file at their office.

11. After normal business hours, or on a weekend or holiday, contractors will sign in the “Boiler Plant Maintenance Log” located at Boiler Plant (Building 16). Additionally, the contractor will sign the Boiler Plant Maintenance Log upon leaving and leave the service record/report in the register.

12. Clean up: Contractor will leave work site in as clean a condition as when work started. Debris accumulated during work procedures shall be removed and equipment or furniture moved during work procedures shall be repositioned to original location.

13. Removal of equipment: Any equipment required to be removed from the facility for repair work shall be signed out through Facility Management. Contractor assumes full responsibility for all equipment removed from the facility.

14. Parking: Upon arrival notify the Engineering office of vehicle identification and location.

15. Part or service not covered:

a. Contractor shall not perform any additional service or replace parts not covered by the contract without prior technical review by the VA Engineering Representative and prior written authorization by the VA Contracting Officer.

b. Prior to the start of the contract, the Contracting Officer, Engineering Representative, and a representative of the contractor shall establish a schedule of scheduled maintenance inspections, which the contractor shall adhere to as closely as possible.

16. The Contractor shall provide elevator mechanic, helper, weights, and all equipment necessary to perform semi-annual elevator inspections.

a. All of the elevators covered by the contract require the semi-annual inspections.

b. The semi-annual inspections are required in December and June of each year period of performance of the contract.

17. The contractor shall perform the five-year load testing as scheduled and shall also provide the third-party Qualified Elevator Inspector (QEI) to witness the load testing.

a. The five-year load testing is required in June 2026, during Option Year 1 period of performance.

b. The five-year load testing is required for only the following elevators.

i. Lobby B, Bldg. 1 No. B1

ii. Lobby B, Bldg. 1 No. B2

iii. Lobby B, Bldg. 1 No. B3

iv. Lobby C, Bldg. 1 No. C1

v. Lobby C, Bldg. 1 No. C2

vi. Main Lobby A, Bldg. 1

vii. Main Lobby A, Bldg. 1

viii. Main Lobby A, Bldg. 1

ix. Main Lobby A, Bldg. 1

x. Lobby A, Bldg. 1

xi. MRI No. D Traction Schumacher

18. Contractor to provide monthly key test of fire fighters service, phones to include emergency lighting and bells and provide test reports to VA Engineering Representative. These records must be kept on site in equipment room.

Elevator and Dumbwaiter List 7/1/2023 – 6/30/2024

LOCATION

ELEVATOR NO.

TYPE

MAKE

Lobby B, Bldg. 1 No. B1 Traction

Schumacher Gearless

Lobby B, Bldg. 1 No. B2 Traction

Schumacher Gearless

Lobby B, Bldg. 1 No. B3 Traction

Schumacher Gearless

Lobby C, Bldg. 1 No. C1 Traction

Schumacher Gearless

Lobby C, Bldg. 1 No. C2 Traction

Schumacher Gearless

MRI

No. D Traction

Schumacher BW120 Lab, Bldg. 1

S1-DW

Series 200

MATOT

BW101 SPS, Bldg. 1

S2-DW

Series 200

MATOT

BS04 Pharmacy, Bldg. 1

S3DW

Series 200

MATOT

3W101 Med Records, Bldg. 1

S1-CL

Series 200

MATOT

Main Lobby A, Bldg. 1 No.A1, Pass Auto Traction

Schumacher Main Lobby A, Bldg. 1 No.A2, Pass Auto Traction

Schumacher

Main Lobby A, Bldg. 1 No.A3, Pass Auto Traction

Schumacher

Main Lobby A, Bldg. 1 No.A4, Pass Auto Traction

Schumacher

Lobby A, Bldg. 1 No.A5, Freight Push Traction

Schumacher

Pharmacy, Bldg. 1 No. DW1 Traction

Schumacher

Pharmacy, Bldg. 1 No. DW2 Traction

Schumacher

Building 40

Hydraulic

Kone

Building 41

Hydraulic

Schumacher

Building 42

Hydraulic

Schumacher

Parking Garage

Hydraulic

Schumacher

Building 2

Hydraulic

Schumacher

Building 50 S1 Hydraulic Schumacher

Building 50 S2 Hydraulic Schumacher