36C26324Q0445 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C263-24-AP-1710

618-24-4-6133-0148 36C618 Department of Veterans Affairs Minneapolis VAMC One Veterans Drive Minneapolis MN 55417 Robert Bennett robert.bennett8@va.gov 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241 To all Offerors/Bidders

36C26324Q0445 04-01-2024

X X X

4/8/24 4:00 PM

X The purpose of this amendment is to answer questions posed by potential vendors to this solicitation.

Please see attached vendor questions 3/31/24. Vendor questions were answered as completely as legally permissable

Due date for quotes is extended to 4/8/24 at 4:00 PM

Traci Johannes Contracting Officer Questions Concerning Solicitation:

36C26324Q0445: Housekeeping Services Twin Ports Minneapolis VA Medical Clinic

1. Question: Can you elaborate on what is changing between year 1 and years 2-5 and explain why year 1 has 1250 hours and the other years have 3120?

A: Because the 1 Full-time FTEE at the Twin Ports OPC is retiring at the end of the year.

2. Question: What is the population of the facility?

A: Less than 50.

3. Question: Has the scope of work changed at all from the last time this effort was completed?

A: No.

4. Question: Has there been any changes to the scope of work or other requirements from the previous contract?

A: No.

5. Question: Can we rollover the present Employees to our Company?

A: No.

6. Question: Do the Janitorial Company have Parking Privileges?

A: There are no parking issues as the clinic is closed.

7. Question: Will there be an Office Space for Project Manager/Break room for Employees?

A: Yes

8. Question: Area or number of homes/units/offices that need to be cleaned.

A: Entire clinic every night.

9. Question Is this a 9am to 5pm required service time?

A: 4:30 PM to 8:30 PM.

10. Question: Are reimbursements made on a bi-weekly or monthly basis?

A: Submit invoices for payment monthly.

11. Question: Will cleaning be provided at address One Veterans Drive, Minneapolis, MN 55417 or 3520 Tower Avenue, Superior, WI 54880?

A. Superior, WI

12. Question: How many people do you need for the hours you for the 1250 hours and how do you want your proposal submitted.

A. The expectation is 1 FTEE at Twin ports as the current employee is going to retire but not positive when. For now, the need is 1 employee for 4 hours per night. Once he retires, the requirement is 2 employees, 1 working 8 hours and 1 working 4 hours per night.

13. Question: How do you want the proposal submitted?

A. Please submit the RFQ as a PDF while signing. Additionally, provide a capability statement which includes the vendors ability to meet the requirements of the Statement of Work

14. Question: Has there been any update on the site visit?

A. Yes, in the previous amendment it is announced to contact john.hawkinson@va.gov to schedule a site visit.

15. Question: Is this requirement new or up for recompete? If recompete, were there any issues with the incumbent?

A. This is considered a new requirement which requires submission of quotes. The previous vendor performed satisfactorily.

16. Question: Will we be consistently scheduled each day or only performing coverage? The wording in the scope of work is slightly different, and I want to ensure I fully understand the needs.

A. Daily need of 4 hours per night to start.

17. Question: Is a single person needed for each coverage period? They would need one person from 4:30 pm to 8:30 pm and one from 4:30 pm to 12:30 am. (Plus, a supervisor)?

A. No supervisor unless that supervisor is also cleaning. 4 hours to start. When current employee retires will then need 2 people

18. Question: Do we need to provide the names of everyone on site and alternates for scheduled vacations/sick leave?

A. Yes

19. Question: Page 5, Requirements: what is the calculation to come up with 1250 hours for the 1st year?

A. It is unclear when the current housekeeper is going to retire.

20. Question: Page 5, Requirements: can you clarify that we are to bid on 1250 required hours for the first year and 3,120 hours per year for years 2-5?

A. It is estimated year 2-5 will be 2 people, 1 working full time 40 hours per week and 1 part time at 20 hours per week.

21. Question: Page 5, will the VA evaluate the opportunity pricing based on the required hours in the solicitation?

A. We should be evaluating based on how much we are charged per hour.

22. Question: Page 5, Requirements: what are the expected hours to work in the first year?

A. 1250

23. Question: Page 6, states that the clinic is closed on holidays; is the contractor expected to work on holidays?

A. No

24. Question: Page 6, is Juneteenth considered a holiday under this contract?

A. Yes

25. Question: On page 6, for the first year, are the contractor's required coverage hours 4:30PM-8:30PM?

A. Yes

26. Question: Page 7, Hours of Operations (D)- can you please elaborate on the intended goal of the statement to cover all scheduled vacations and unscheduled leave in year 1?

A. When the employee needs a day off, I need them to cover. Sometimes same day for a sick call.

27. Question: Page 7, Hours of Operations (D)- how can the contractor know how many scheduled vacations, the number of people, and unscheduled leave to price this section?

A. All Federal Holidays the clinic is closed.

28. Question: Page 9, Periodic Tasks: being that the hours are mandated under page 5, requirements, how are the hours required to perform these tasks accounted for?

A. Need 4 hours per night to start.

29. Question: On page 9, Periodic Tasks, what is the square footage that requires stripping/scrub and re-coat?

A. Base on need

30. Question: Page 9, Periodic Tasks: It states that stripping/scrub and re-coat is done at least once a year. What is the maximum number of times?

A. One time

31. Question: Page 9, Periodic Tasks: What is the square footage that requires carpet shampooing?

A. This falls under Periodic Tasks in the Statement of Work. These tasks are performed at the direction of the COR as needed, at least once per contract year. This includes shampooing and extracting carpets throughout the clinic.

32. Question: Page 9, Periodic Tasks: What is the max height of the window washing inside?

A. Standard

33. Question: Page 9, Periodic Tasks: What is the max height of the wall washing inside?

A. Standard

34. Question: Page 9, Periodic Tasks: What is the max height of the high dusting inside?

A. Standard Clinic

35. Question: Page 11, Supervision: Please clarify if an additional On-site Supervisor is needed; in the required hours, you have one part-time and one full-time with minimal overlapping schedules?

A. Unclear. Please refer to question 17

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