FAR 13 SOLE SOURCE DOCUMENT REDACTED.pdf

DEPARTMENT OF VETERANS AFFAIRS

Sole Source Justification under Simplified Procedures for Certain Commercial Items in accordance with FAR 13.5

Acquisition Plan Action ID: 36C263-21-AP-4546

1. Contracting Activity:

Department of Veterans Affairs, Network 23 Contracting Office, NCO 23, Sioux Falls, SD Requiring Activity:

Department of Veterans Affairs, VISN 23, VA Midwest Health Care Network, 2805 Dodd Road, Suite 250, Eagan, MN 55121.

This is a Brand Name Only justification for other than full and open competition.

IFCAP PR 499-22-1-6765-0011

2. Nature and/or Description of the Action Being Processed:

This procurement is for a brand name only firm fixed price SDVOSB set-aside purchase order to upgrade the VOCERA Badge System of the Nurse Call System for the VISN 23, VA Midwest Health Care Network in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is to provide software access to the VOCERA Badging system for VA facilities located within VISN 23. VA facilities require VOCERA badges and maintenance support that are FIPS compliant and compatible with existing VOCERA server infrastructure. Facilities will require software license for concurrent users on the system.

IGCE Amount: REDACTED

4. Statutory Authority Permitting Other than Full and Open Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted for the following reason: Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This is a brand name justification in support of FAR 11.105, Items Peculiar to One Manufacturer. The VISN 23 Health Care System requires VOCERA brand name only maintenance services. Access to software and resources are needed to maintain the existing system to include software licensing.

The services will provide updates to existing VOCERA Nurse Call System that was procured by VISN23. There are no other manufacturers that provide badges or software license that is compatible with the current VOCERA system. While only VOCERA software and licensing are compatible, there are at least two (2) SDVOSBs that can provide these services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

This Brand Name Only procurement will be solicited through SAM Contract Opportunities as a SDVOSB set-aside to promote competition. There is a reasonable expectation that at least two (2) SDVSOB firms would compete for this requirement.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Price will be determined fair and reasonable through competition as this will be a brand name only SDVOSB set-aside solicitation through SAM Contract Opportunities. Eligible firms are listed separately on SEWP and GSA.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

GSA and NASA SEWP were researched and it was determined that there was one (1) SDVOSB vendor on each site that could provide the service. However, there was no expectation that both firms could compete on each site. Therefore, a determination was made to solicit open market, SDVSOB set aside on SAM Contract Opportunities to afford both firms the ability to provide an offer.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

• Government Marketing and Procurement LLC, dba GMP, SDVOSB, 13350 Ranch Road 12, Wimberley Texas 78676 (DUNS 123922788)

• Alvarez LLC, SDVSOB, 8251 Greensboro Dr Ste 230, Tysons Corner, VA 22102 (DUNS 160759135)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Market research will be conducted if future procurements are needed to determine if there are other manufacturer’s products that are compatible with the existing VISN 23 infrastructure and equipment.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Kayla Shute Biomedical Engineer VISN 23, VA Midwest Health Care Network

Date

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

John Becker Contracting Officer Network 23 Contracting Office

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Travis Johnson Branch Chief

Daryl A. Berg Director of Contracting

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Terry L. Spitzmiller Executive Director Regional Procurement Office Central (VHA)