36C26321Q0048 SF1449 REVISED SOLICITATION DOCUMENT.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

See Block 25

36C26321Q0048 10-26-2020

John Becker 605-336-3230 x7960 11-02-2020

11:00 PM CST

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

John Becker, 605-336-3230 ext 7960 john.becker3@va.gov

X 100

X

561720

$19.5 Million

N/A

X

Multiple VA Facilities (see attached

Performance Work Statement and Price

Schedule for listing of VA facilities)

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Tungsten Electronic Invoicing

VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com

Refer to VAAR Clause 852.232-72

See CONTINUATION Page

HOSPITAL HOUSEKEEPING SERVICE to support the VISN 23 VA

Midwest Health Care Network for facilities located in

Minnesota, Iowa, Nebraska, North Dakota, and South Dakota.

Resultant contract will be a Blanket Purchase Agreement

(BPA). The intent is to procure services from established janitorial vendors. The quantity is estimated and there is no guarantee that the estimated quantity will be required or ordered or that conditions affecting the need will be stable or normal. The Government cannot predetermine a precise quantity that will be needed during the period of performance. Quantity is estimated and may fluctuate.

Offeror will identify the specific facility location when submitting an offer. One (1) BPA award per location.

Evaluation of Offers: Lowest Price Technically Acceptable.

Offerors shall be registered and active in the System for

Award Management (SAM) and verified in the VA VIP VetBiz systems prior to receipt of offers and prior to award.

The Department of Labor (DOL) Service Contract Act (SCA)

Wage Determinations (WD) apply to each location where services will be performed.

See CONTINUATION Page

Blanket Purchase Agreement (BPA); funded by orders issued against the BPA

X X

X one(1)

John Becker

VA-VHA-2020-BEE57D1B

36C26321Q0048

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...35

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (AUG 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION ST CLOUD MN 2015-4947 REV-13

D.2 WAGE DETERMINATION IOWA CITY IA 2015-4983 REV-11

D.3 WAGE DETERMINATION FARGO ND 2015-4969 REV-13

D.4 WAGE DETERMINATION DES MOINES IA 2015-4999 REV-13

D.5 WAGE DETERMINATION OMAHA NE 2015-5005 REV-11

D.6 WAGE DETERMINATION LINCOLN NE 2015-5351 REV-13

D.7 WAGE DETERMINATION GRAND ISLAND NE 2015-5771 REV-11

D.8 WAGE DETERMINATION SIOUX FALLS SD 2015-5369 REV-10

D.9 WAGE DETERMINATION HOT SPRINGS SD 2015-5377 REV-13

D.10 WAGE DETERMINATION FORT MEADE SD 2015-5367 REV-13

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020) 53

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (AUG 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

ADMINISTRATIVE DATA. A Blanket Purchase Agreement is hereby established between Contractor and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA

Contractor:

Contractor:

Contractor DUNS:

Point of Contact (POC):

POC Title:

POC Email:

POC Phone:

Government:

Agency: Department of Veterans Affairs

Contracting Officer (CO): John Becker

CO Email: John.becker3@va.gov

CO Phone: 605-336-3230 x7960

DESCRIPTION OF AGREEMENT. Hospital Housekeeping Service to support VA Health Care facilities located within the Veterans Integrated Service Network (VISN) 23, Midwest Health Care Network. The contractor shall furnish all services ordered for the identified VA facility for the stated period of performance to supply trained Hospital Housekeeping Aids.

• VA Central Iowa, 3600 30th Street, Des Moines IA 50310

• Fargo ND, 2101 Elm Street N, Fargo ND 58102

• St Cloud MN, 4801 Veterans Drive, St Cloud MN 56303

• VA Nebraska Western Iowa Health Care System o Omaha VA Medical Center, 4101 Woolworth Ave, Omaha NE 68105 o Grand Island VA Medical Center, 2201 N. Broadwell Ave, Grand Island NE

68803 o Lincoln VA Clinic, 600 S 70th Street, Lincoln NE 68510

• Iowa City IA, 601 Highway 6 West, Iowa City IA 52246

• VA Black Hills Health Care System o Fort Meade Campus, 113 Comanche Road, Fort Meade SD 57741 o Hot Springs Campus, 500 North 5th Street, Hot Springs SD 57747

• Sioux Falls SD, 2501 W. 22nd Street, Sioux Falls SD 57105

EXTENT OF OBLIGATION: This Agreement places no obligation on the Government to purchase a minimum amount of supplies or services. The Government will be obligated only to the extent of the orders actually placed against the Blanket Purchase Agreement (BPA) by the Contracting Officer(s) listed below. The Vendor shall be responsible for verifying that only the authorized Contracting Officer(s) are placing orders.

PERIOD OF PERFORMANCE. The period of performance is for an initial period of 120 days and includes one (1) option period for an additional 120 days for a maximum contract duration not to exceed 240 days in total.

Base Period: 12/16/2020 to 4/15/2021 mailto:John.becker3@va.gov

Option Period 1: 4/16/2021 to 8/14/2021

OPTION TO EXTEND THE TERM OF THE BPA. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the BPA expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

INDIVIDUALS AUTHORIZED TO PLACE ORDERS UNDER THE BPA.

Network Contracting Office 23 John Becker, Contracting Officer John.becker3@va.gov 605-336-3230 x7960

Douglas Reed, Contracting Officer Douglas.Reed3@va.gov

605.336.3230 x97844

Travis Johnson, Branch Chief Travis.Johnson2@va.gov 605.333.6822

INVOICES. Invoice(s) shall be submitted weekly, biweekly, or on an agreed timeframe by the Contractor and the Government.

ORDERS.

a. Orders issued for performance under this BPA will be Fixed-Priced Orders.

b. The BPA holder shall furnish all resources to furnish the services set forth in the

Performance Work Statement (PWS) within the terms specified and at the price(s) stated. All orders will be issued at the rates in effect at the time the work is performed.

c. The BPA holder will not be paid more than the ceiling price of any individual order.

d. In the event the BPA holder provides less than the stated order amount set forth in the individual order, the total order shall be adjusted to reflect the actual amount expended and the final order price. In no case will the final price exceed the ceiling price of the order.

e. Notwithstanding any other provision, the BPA holder shall maintain sufficient accounting records for verification of the number of hours expended by contract employees in the performance of each order. It is further understood and agreed that the accounting records shall be available for Government review during the performance of the contract and until three years after final payment under the contract. In the event subcontract labor is included in the labor effort, the foregoing records provisions shall be included in all applicable subcontracts.

PROCEDURE FOR PLACING ORDERS: All orders will be made through the Contractor’s POC by the authorized Contracting Officer identified above. All BPA Orders shall be issued by the Contracting Officer identified above and signed by both, the Contractor and the Government.

AVAILABILITY OF FUNDS. All BPA orders are subject to the availability of funds. No guarantee is made by the Government to indicate funds will be made available. All orders are subject to the availability of funds.

mailto:Douglas.Reed3@va.gov mailto:Travis.Johnson2@va.gov

OBLIGATION OF FUNDS. This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

MAXIMUM BPA ORDER LIMIT. The maximum order amount is set forth in FAR Clause 52.216-19 (Order Limitations). The ceiling limits apply to the life of the contract and are as follows:

Location

Ceiling Limit over the Life of the Contract

St Cloud MN $1,500,000.00

Fargo ND $1,500,000.00

Black Hills (Fort Meade/Hot Springs SD) $1,500,000.00

Sioux Falls SD $1,500,000.00

Nebraska Western Iowa Health Care System (Omaha/Grand Island/Lincoln NE)

$3,000,000.00

Central Iowa (Des Moines IA) $1,500,000.00

Iowa City IA $1,500,000.00

ESTIMATED QUANTITIES. The quantities referenced in the Price/Cost Schedule are estimated quantities only and does not provide a guarantee of an exact order to the contractor. Actual quantities will be referenced on Orders issued against the BPA. It is possible that no orders would be placed against locations identified on this BPA. If an order is placed, the minimum quantity shall be a request for 10 contract employees and any additional increase will be in increments of 5 contract employees, i.e., initial order of 10, increase at intervals of 5 up to the desired amount; i.e., 10, 15, 20, 25, 30, 35, etc.

PRECEDENCE. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoice, the provisions of this BPA will take precedence. The Contractor's unconditional acceptance of this BPA, including all terms and conditions herein shall be considered binding upon the delivery of the first BPA Order placed hereunder by the assigned Contracting Officer. Failure of the Contractor to comply with any of the terms and conditions of the BPA and/or any BPA Orders placed hereunder may be cause for the cancellation of this

BPA.

AUTHORIZED FACILITY TECHNICAL REPRESENTATIVES.

a. The Primary and/or Secondary Facility Technical Representative will be responsible for technical monitoring of the contractor's performance and deliveries. The Facility Technical Representative and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The Facility Technical Representative will interpret specifications or technical portions of the work. The Facility Technical Representative is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

b. The contractor shall immediately notify the Contracting Officer in writing if the Facility Technical Representative has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

c. The contractor shall provide the Contracting Officer information copies of all correspondence to the Facility Technical Representative.

d. The authorized technical representative per location is identified below.

Location

Authorized Technical Representative

Central Iowa (Des Moines IA) Philip Skrdlant, 515.699.5536, Phillip.Skrdlant@va.gov Richard Erickson, 515.699.5999 x5918, Richard.Erickson@va.gov

Fargo ND Troy Pederson, 701.239.3700 x3090 or x4447, Troy.Pederson@va.gov James Engstrom, 701.239.3700 x2782, James.Engstrom2@va.gov

St Cloud MN Jesse Wright, 320-255-6480 Ext. 6151.

Jesse.Wright2@va.gov Jeremy Copa, 320-255-6480 Ext. 6661, Jeremy.Copa@va.gov

Nebraska Western Iowa Health Care System (Omaha/Grand Island/Lincoln

NE)

Abe Soto, 402-657-4149, abe.soto2@va.gov Charles Lisenby, 402-680-9514, Charles.Lisenby@va.gov

Iowa City IA Steven Bryant, (319) 338-0581 x63-6863, Steven.Bryant@va.gov Michael Stevens, (319) 338-0581 x63-4006, Michael.Stevens7@va.gov

Black Hills (Fort Meade/Hot Springs SD)

Bill Bower, 605.720.7050, Alexander.Bower@va.gov Mickey Busse, 605.720.2511 x7136, Mickey.Busse@va.gov

Sioux Falls SD Jodi Hensley, 605.336.3230 x7086, Jodi.Hensley@va.gov

BPA EMPLOYEE IDENTIFICATION. All support BPA holder personnel will be required to wear company identification badges in order to distinguish themselves from Government employees.

When conversing with Government personnel during business meetings and over the telephone, support BPA holder personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Where practicable, support BPA holders occupying collocated space with their Government program customer should identify their workspace area with their name and company affiliation.

EMPLOYEE UNIFORMS. Unless otherwise noted, the contractor shall supply employee uniforms to contract employees.

Location Uniforms Provided by the VA or by the Contractor

Central Iowa (Des Moines IA) VA will supply uniforms

Fargo ND VA will supply uniforms

St Cloud MN VA will supply uniforms

Nebraska Western Iowa Contractor must supply uniforms mailto:Phillip.Skrdlant@va.gov mailto:Richard.Erickson@va.gov mailto:Troy.Pederson@va.gov mailto:James.Engstrom2@va.gov mailto:Jesse.Wright2@va.gov mailto:Jeremy.Copa@va.gov mailto:abe.soto2@va.gov mailto:Charles.Lisenby@va.gov mailto:Steven.Bryant@va.gov mailto:Michael.Stevens7@va.gov mailto:Alexander.Bower@va.gov mailto:Mickey.Busse@va.gov mailto:Jodi.Hensley@va.gov

Health Care System (Omaha/Grand Island/Lincoln

NE)

Iowa City IA Contractor must supply uniforms

Black Hills (Fort Meade/Hot Springs SD)

Contractor must supply uniforms

Sioux Falls SD Contractor must supply uniforms

CANCELLATION OF BPA. The Government may cancel the BPA at any time by notifying the Contractor at least thirty (30) days in advance. BPA cancellation does not release the Contractor from their duty to continue BPA order performance on existing BPA orders.

GENERAL: The Terms and Conditions referenced at Federal Acquisition Regulation (FAR) 52.212-4 are hereby made part of this Agreement.

Questions regarding this BPA can be addressed by:

John Becker, Contract Officer 2501 W. 22nd Street Sioux Falls SD 57105 Phone: (605) 336-3230 x7960 John.becker3@va.gov

B.2 PERFORMANCE WORK STATEMENT

HOSPITAL HOUSEKEEPING SERVICE

FOR VETERANS AFFAIRS (VA) MIDWEST HEALTH CARE (VISN 23)

1. General Information

1.1. General: This is a non-personal services contract to provide Hospital Housekeeping

Service for the Veterans Affairs (VA), Midwest Health Care (VISN 23) under 5 CFR Subpart E, Use of Private Sector Temporaries to support staffing shortages due to the COVID 19 pandemic.

1.2. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Agencies shall train their employees in appropriate cleaning and disinfection procedures following Centers for Disease Control and Prevention (CDC) Guidance as well as for interaction with private sector temporaries to assure that the supervisory responsibilities identified in paragraph (a) of § 300.501 of this subpart are carried out by the temporary help service firm. At the same time, agencies must give technical, task-related instructions to private sector temporaries including orientation, assignment of tasks, and review of work products, in order that the temporaries may properly perform their services under the contract.

1.3. Period of Performance: 120-day base period with a 120-day option period in accordance with the authority, criteria, and conditions of 5 CFR Part 300, Subpart E, Use of Private Sector Temporaries, and agency procedures.

1.4. Places of Performance: VISN 23, VA Midwest Health Care Network

• VA Central Iowa Health Care System (Des Moines IA)

• Fargo VA Health Care System (Fargo ND)

• St Cloud VA Health Care System (St Cloud MN)

• VA Nebraska-Western Iowa HCS o Omaha VA Medical Center o Lincoln VA Medical Center o Grand Island VA Medical Center

• Iowa City VA Health Care System (Iowa City IA)

• VA Black Hills Health Care System o Hot Springs (Hot Springs SD) o Fort Meade (Fort Meade SD)

• Sioux Falls VA Health Care System (Sioux Falls SD)

1.5. Hours of Operation: Housekeeping provides services utilizing three (3) shifts for continual coverage of 24 hours per day including Federal holidays. The Government will only pay for hours worked.

1.6. Work Schedule: The contractor will be required to provide a specific number of Housekeeping Aides per shift. All work shall be coordinated between the VA Technical Representative or designated representative and the contractor POC or designated representative to avoid disruptions or conflicts between the Government functions and the provision of service under this contract. The contractor POC or designated representative will communicate with the VA Technical Representative or designated representative regarding the required services and completion of those services to validate work was accomplished as required. The Contractor shall maintain a Supervisor contact phone number 24/7.

1.7. Building/Space Type:

• Must be able to work with minimal supervision.

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=f4014adba425a9b55a8d83fd61b1f638&term_occur=999&term_src=Title:5:Chapter:I:Subchapter:B:Part:300:Subpart:E:300.504 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=7247c02704a89a614519cb9f54bb462c&term_occur=999&term_src=Title:5:Chapter:I:Subchapter:B:Part:300:Subpart:E:300.504 https://www.law.cornell.edu/cfr/text/5/300.501 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=3268ce1da74097b1a74cd6ff9f681a6b&term_occur=999&term_src=Title:5:Chapter:I:Subchapter:B:Part:300:Subpart:E:300.504 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=7247c02704a89a614519cb9f54bb462c&term_occur=999&term_src=Title:5:Chapter:I:Subchapter:B:Part:300:Subpart:E:300.504

• Must have knowledge, skills, and ability to understand and execute verbal and written instructions. Must be able to absorb training and required cleaning procedures quickly.

• Must have basic understanding of housekeeping duties and the hospital required training.

• Will be working in COVID-19 environment. Will be handling waste streams to include, sharps containers, biohazard red bag waste, trace chemo waste.

• Work hours will vary to include weekends.

• Must be able to work eight (8) hours when needed physically demanding walking standing twisting turning reaching to include pushing pulling or lifting items up to 50 pounds.

• Will wear required personal protection equipment (PPE)

1.8. Areas to be cleaned- which will include but will not be limited to:

• Exam Rooms

• Restrooms

• Waiting Areas

• Patient Rooms

• Operating Rooms

• Pharmacy

• Hemo-Dialysis Treatment Area

• Supply, Processing and Distribution Areas

• Hallways and Lobbies

• Elevators and Doors

• Reception Areas

• Offices

• Laundry Room

• Preparation and Sterilization

• Decontamination

• Doctors Lounge

• Hard Surface and Carpeted Floor Care

• House Keeping Aide Closet

• Heat Convectors, Radiators and Vents

• X-Ray Rooms

• Labs

• Public Areas

• Shower Areas

• Sinks

• Stairwell

• Windows

• Corridors

• Entryways

• Administration Areas

• Break Rooms

• Kitchen and Dining Areas

• Ice Machines and Water Dispensing Units

• Drinking Fountains

• Refrigerators

• Light Fixtures

1.9. Type of Contract: Blanket Purchase Agreement (BPA). Services to be ordered as needed. Quantities are estimated and actual use will be based upon staffing needs.

1.10. Contract Changes: Additional tasking required by changes in mission assignments must be documented by a written contract modification. If the contractor receives a request from VA personnel directing or requesting work that the contractor believes is not within the terms of the PWS or the contract, then the contractor must notify the Contracting Officer of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is a Contracting Officer.

1.11. Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

1.11.1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

1.11.2. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

1.11.3. Vendor e-Invoice Set-Up Information: Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• e-Invoice Setup Information:

• e-Invoice email:

• FSC e-Invoice Contact Information:

• FSC e-invoice email: vafsccshd@va.gov

1.11.4. Tungsten e-Invoice set-up information: 877-489-6135

1.11.5. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

1.11.6. FSC e-Invoice Contact Information: 877-353-9791

1.11.7. FSC e-Invoice email: vafsccshd@va.gov

1.11.8. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

2. Section 2: Definitions & Acronyms

2.1. Definitions:

• Aseptic Cleaning. Techniques and procedures used under sterile conditions.

Aseptic cleaning is the effort taken to clean the interior of building and keep people free from hospital micro-organisms.

• Centers for Disease Control & Prevention (CDC). The nation’s health protection agency that publishes key health information, including weekly data on all deaths and diseases reported in the US and travelers' health advisories. The CDC also fields special rapid-response teams to halt epidemic diseases

• Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

• Contracting Officer (CO). A person with the authority to enter into, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act as his authorized technical representative.

• VA Technical Representative or designated representative. The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoice.asp mailto:vafsccshd@va.gov mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the Government. The VA Technical Representative or designated representative advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract.

• Corrective Action. Action taken by the Contractor to correct a deficiency and identify the cause(s) of the deficiency and provide documentation of correction

• Custodial Cleaning. Providing an array of cleaning functions that are vital to the daily operation of the facility to present a clean facility.

• Joint Commission (JC). A national organization dedicated to improving the performance, safety, and quality of patient care in health care facilities, and publishers of the Joint Commission on Accreditation Manuals.

• VA Technical Representative, designated representative, or Point of Contact (POC). An identified individual with subject matter expertise (SME) of VHA EMS proper cleaning procedures.

• Protection. This is preventing damages to surfaces and equipment caused by normal use or improper cleaning procedures.

• Quiet Zone. Means normally a noise level of less than 72.B (A) at five feet from the source in patient-occupied areas.

• Soil. Dust, dirt, stains, grease, smudges, streaks, spots, lint, odors, organisms, bodily fluids, or any agents that is injurious to health. Soil can be visible such as dust, or can be invisible such as organisms, and odors.

• Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

• Dwell Times: The amount of time that a sanitizer or disinfectant must be in contact with the surface and remain wet, in order to achieve the product’s advertised kill rate.

• High Touch Areas: Surfaces within a patient room that require more frequent cleaning and disinfection due to having frequent contact with hands. High touch surfaces can be found on the CDC Environmental checklist for monitoring terminal cleaning.

• Two-Step Cleaning:

• Step One: Cleaning is the necessary first step of any disinfection process.

Cleaning removes organic matter, salts, and visible soils, all of which interfere with microbial inactivation. The physical action of scrubbing with detergents and surfactants and rinsing with water removes substantial numbers of microorganisms. If a surface is not cleaned first, the success of the disinfection process can be compromised. Removal of all visible blood and inorganic and organic matter can be as critical as the germicidal activity of the disinfecting agent. When a surface cannot be cleaned adequately, it should be protected with barriers.

• Step-Two Disinfection destroys most pathogenic and other microorganisms by physical or chemical means.

• Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.2. Acronyms:

CBI

EPA

ID

IT

JC

Compliance and Business Integrity Environmental Protection Agency Identification Information Technology Joint Commission

VHASUXBeckeJ Cross-Out

NEHA

OSHA

POC

PWS

QASP

VHA

VA

National Executive Housekeeping Association Occupational Safety and Health Agency Point of Contact Performance Work Statement Quality Assurance Surveillance Plan Veteran Health Administration Veterans Affairs

3. Section 3: Government Furnished Property, Equipment, and Services. The government will furnish all supplies and equipment Including cleaning supplies (chemicals, PPE, mops, equipment, and SDS).

3.1. The Government reserves the right to issue work attire under the contract, i.e., uniforms.

3.2. The Government reserves the right to sanitize work attire under the contract, i.e., washing of work attire.

4. Section 4: Contractor Furnished Items and Services.

4.1. The contractor shall provide a standard custodial type uniform which is easily recognizable and clearly distinguish them as the “Contractor” for employees and ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents.

4.2. Uniforms shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. Standard custodial type uniform is defined as collared work short (button-down or polo style) and pants or skirt of twill or similar material (no denim). The Contractor shall wear appropriate footwear that will cover the entire foot for safety purposes. The Contractor will not wear hats.

5. Section 5: Specific Tasks

5.1. Standards: Aseptic areas apply to all areas within the medical center. Contractor will be required to perform Two-Step Cleaning in accordance with Centers for Disease Control (CDC) guidance. https://www.cdc.gov/oralhealth/infectioncontrol/faqs/cleaning-disinfecting-environmental-surfaces.html.

5.2. There will be cases where a room requires a “COVID-19 terminal cleaning” in the case of discharge, an isolation room, sick patient or otherwise. Upon request from VA staff, the contracted staff shall perform a terminal clean to affected areas.

5.3. Tasks and Cleaning Standards. The Best Practice cleaning tasks will be required under this PWS.

5.3.1. Waste

5.3.1.1. Trash Removal: The Contractor shall pick up and empty all trash or waste receptacles. Waste will be deposited at established waste collection sites/holding areas at the facility for waste hauler pick up.

5.3.1.2. Regulated Medical Waste (RMW) ‘Red Bag’ Bio-hazardous: All receptacles lined with "Red Bags" (plastic bags containing bio-hazardous medical waste material) shall be serviced. The Contractor shall pick up the Red Bag waste and deposit it in specially designated, locked "infectious waste" bins or designated holding areas in a safe and timely manner, and in accordance with established standards and procedures. NOTE: Red Bags may not be used for any other purpose.

Under no circumstance will red bag waste be co-mingled with any other types of waste.

5.3.1.3. Recyclables: The Contractor shall pick up and empty all recycled collection receptacles and deposited them at established holding sites.

https://www.cdc.gov/oralhealth/infectioncontrol/faqs/cleaning-disinfecting-environmental-surfaces.html https://www.cdc.gov/oralhealth/infectioncontrol/faqs/cleaning-disinfecting-environmental-surfaces.html

5.3.2. Supplies: The dispensers and supplies will be provided by the Government.

6. Contractor Personnel

6.1. Contract Supervisor at the Facility. The Contractor shall supervise and train contract personnel. The supervisor shall develop and evaluate the environmental sanitation procedures in order to ensure compliance with all provisions contained in this contract. A supervisor shall be available by phone anytime contract employees are working on site.

6.1.1. This section removed

6.1.2. The supervisor shall be available during duty hours to respond by telephone within five (5) minutes of notification by the VA Technical Representative or designated representative and shall be available to meet with VA Technical Representative or designated representative or designated representative within one (1) hour after notification to discuss problems areas.

6.2.

6.3.

6.4.

6.5.

6.6.

6.7.

6.8.

6.9.

Housekeeping Staff. The contractor’s employees shall be English speaking and shall be able to read, write, speak, understand and communicate effectively in English.

Prior to beginning performance under this contract, the Contractor shall provide the following:

6.3.1.1. List of employees who will provide services under this contract.

6.3.1.2. Name, telephone number and address of the supervisor.

6.3.1.3. If Shift Leads will be used, provide the listing with phone numbers.

The Contractor shall notify the VA Technical Representative or designated representative in writing (Email) whenever there is a change of personnel appointed to fulfill supervisory or shift leader function or when there is a planned absence of key personnel. The supervisor shall, in the absence of the Contractor, act as the Contractor Representative. He/she shall have full authority to act for the Contractor on all matters relating to daily operations of this contract.

The Contractor shall not consume food, snacks, or drinks products except during specified break periods in appropriate designated break areas only.

The Contractor shall adhere to the VHA smoke-free campus policy.

The Contractor shall also be responsible for adhering to all requirements under the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties. The Contractor shall obtain a signed “Confidentiality Certificate” from each employee prior to allowing them to start work under this contract. The contractor shall keep a copy of confidentiality certificate on site for inspection purposes.

The Contractor is required to have physical examination prior to work on this contract. The Contractor shall not be assigned to this contract if not in good physical health or pose a risk to patients. The Contractor who acquires a communicable illness shall not perform service under the contract and shall be free of illness before returning to work. The Contractor will inform the VA Technical Representative or designated representative, if their employee was at risk of exposing Veterans, visitors or VHA employees to a communicable disease.

The Contractor will obtain appropriate background check (National Agency Check NAC) by submitting to a Fingerprint check. Online questionnaire must be completed

VHASUXBeckeJ Cross-Out

VHASUXBeckeJ Cross-Out and scheduled for review prior to staff arriving at a VA location. Fingerprinting will be required to complete the background check but will not need completed prior to commencing work.

6.10. Contractor will be required to obtain a Non-PIV badge from the VA. The Non-PIV badge is good for no more than 180 cumulative days onsite at any facility. If, contractors are expected to perform on-site more than 180 cumulative number of days, the Contractor will be required to obtain a PIV badge with no network access. It is the responsibility of the designated VA Technical Representative or designated representative to track the number of days the Contractor is performing and collect the PIV badges at the end of the Contractor’s term.

7. Housekeeping Safety Training Requirements

7.1. Contractor-Furnished Safety Training: The Office of Occupational Safety and Health has identified the minimum worker safety standards and related training that are required by respective State Laws and that are applicable to all employees. All Contractors providing service at VA facilities shall follow these established Code of Regulations “General Industry Safety Orders (OSHA) section listed below, as a condition of contract award:

7.1.1. Section 3203 Title 8 “Illness and Injury Prevention Program.” Exception:

Employers having fewer than 10 employees shall be permitted to communicate to and instruct orally in general safe work practices with specific instructions with respect to hazards unique to the employees’ job assignments, as compliance with subsection (a) (3).

7.1.2. Section 5193 Title 8. “Blood Borne Pathogens”

7.1.3. Section 5194 Title 8. “Hazard Communication”

7.2. The above-listed orders establish minimum standards and apply to-employment’s and places of employment’s in California as defined by Labor Code Section 6303;

provided, however, that when the Occupational Safety and health Standards Board has adopted or adopts safety orders applying to certain industries, occupations or employment’s exclusively, in which like conditions and hazards exit, those orders shall take precedence wherever they are inconsistent with the General Industry Safety Orders hereinafter set forth.

7.3. The above-listed orders, effective 1 July 1991, require the employer to develop, implement and document written programs, as well as requiring initial and recurring employee training and record keeping. The Contractor shall provide to the VA Technical Representative or designated representative an annual written certification that each employee has received the State-required safety training; that each employee has received the Hepatitis B vaccination; or provide a written certification from any employee who declines the Hepatitis B vaccination.

7.4. Hepatitis B Vaccination: The final rule on Occupation Exposure to Blood Borne Pathogens, 29 CFR Part 1910.1030, states “employers shall make available the Hepatitis B vaccine and vaccination series to all employees who have occupational exposure, and post-exposure evaluation and follow-up to all employees who have had an exposure incident. Under the terms of this contract, the Contractor shall either provide, at no expense to the Government, the required vaccination defined herein, or have a letter of declination on file with the Contractor.

7.5. All contract employees need to be screened for tuberculosis prior to employment

7.6. All contract employees need to be medically cleared to wear respiratory protection

7.7. All contract employees shall be cleared for fitness of duty to perform physical tasks required for the job such as lifting a minimum of 50 lbs., prolong standing walking and frequent bending.

7.8. All contract employees shall comply with VA policy regarding influenza vaccine for staff and contractors.

7.9. A copy of this letter shall also be filed with the VA Technical Representative or designated representative and placed in the VA Technical Representative or designated representative’s contract file, and an additional copy shall be sent to the VA employee physician’s office. Following Contractor employee’s exposure to a contaminated needle or other sharp object, the employee shall be seen by a physician. Records of treatment and follow-up shall be maintained for the duration of employment by the contractor and for thirty (30) years thereafter. Copies of treatment and follow up records shall be provided to the VA Technical Representative or designated representative.

7.10. Handling of Regulated Medical Waste, Infectious Medical Waste (“Red Bag” Waste and “Sharps” Containers):

7.11. The Contractor may be required to collect bio-hazardous “Red Bags” waste (double-bagged) and solid, enclosed “SHARPS” containers from the medical facility exam and treatment rooms, and to deposit the bags and containers in designated bio-hazardous waste container (usually located outside and at the rear of the facility in locked cage or storage facilities). The Contractor shall maintain records on employee training and shall notify the VA Technical Representative or designated representative appointed under this contract, as to when new annual training is required. The Contractor shall provide a certification of annual training for each employee.

8. Contractor’s Attire and Identification.

8.1. The Contractor shall wear a standard custodial type uniform which is easily recognizable and clearly distinguish them as the “Contractor.” Uniforms shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. Standard custodial type uniform is defined as collared work short (button-down or polo style) and pants or skirt of twill or similar material (no denim). The Contractor shall wear appropriate footwear that will cover the entire foot for safety purposes. The Government retains the authority to issue government-owned uniforms at its discretion.

8.2. Identification Tags/Cards. The Contractor shall wear on the front of the uniform, clearly readable name identification (ID) logo identifying the contractor’s and employee’s name.

8.3. The Government will issue VA ID badges to the Contractor after background checks have been completed.

8.4. In precaution type isolation situations, the Contractor will be required to wear Personal Protective Equipment (PPE) which will be supplied by the medical facility.

Such items are disposable and will be disposed of as directed by the VA Technical representative or designated representative.

8.5. Contractor’s Personal Hygiene: The Contractor’s attire and presentation shall be appropriate per industry standard.

9. Contractor Training

9.1. Contractor personnel shall not be assigned to work until they have completed initial orientation and required training. Exception: An exception will be made during the first sixty (60) days of contract performance, whereby Contractor’s employees who have had general janitorial and OSHA training will be permitted to start work at the VA medical facilities, on the condition that the training specified herein shall be completed within sixty (60) days after contract effective date.

9.2. The Contractor shall provide an initial training plan to the on-site POC for approval.

The initial plan shall include topics, brief statement of content and method of training.

Documentation verifying the content of such training and orientation shall be transmitted to the VA Technical Representative or designated representative when deemed appropriate.

9.3. Minimum Contractor-Furnished Training. The government retains the authority to provide specific site training. Initial training shall cover the topics listed below.

9.3.1. General orientation of basic bacteriological concepts, including the basics of how disease is caused and transmitted, how it can be prevented, reduced or contained through proper environmental sanitation methods.

9.3.2. Infection control orientation, relating duty functions to the technical provision of this specification.

9.3.3. Proper use and handling of germicidal detergents, supplies, and equipment.

9.3.4. Care and maintenance of Contractor and Government-furnished property.

9.3.5. Familiarization with applicable facility polices/regulations and their effect on sanitation Services.

9.3.6. Familiarization with the Contractors procedures manual.

9.3.7. Individual duties and responsibilities.

9.3.8. Procedures for replenishing cleaning supplies and obtaining equipment repair.

9.3.9. Role of Contractor’s personnel in the facility and their impact on patient care

9.3.10. Techniques/methods for measuring quality of work performance

9.3.11. Basic orientation to the facility, function, mission, goals

9.3.12. Facility emergency fire and disaster program

9.3.13. Hazardous Communication Standard

9.3.14. Bloodborne Pathogens

9.3.15. Respiratory Protection

9.3.16. Personal Protective Equipment (PPE) including proper donning and doffing

9.3.17. Utility Operation

9.3.18. Standard Precautions

9.3.18.1. Body Mechanics/Lifting

9.3.18.2. Accident Reporting

9.3.18.3. Sexual Harassment

9.3.18.4. Ethics

9.3.18.5. TB-Precautions (PPD)

9.3.18.6. Hep B

9.3.18.7. Mercury/Spills

9.3.18.8. Radiation Training (Government-furnished)

9.3.18.9. Proper handling of Regulated Medical Waste, Solid Waste, Chemo

Waste Handling and Recycling

9.3.18.10. Linen exchange services, including proper handling and care of all linens.

9.4. Remedial Training: When notified, the Contractor shall complete remedial training and education to address any detected compliance issues.

10. Quality Control Plan.

10.1. The VA Technical Representative or designated representative shall establish quality control program to ensure the requirements of the contract staff are met. Failure to meet quality control program- Contractor will be notified, contract will replace staff.

The quality control program shall include, but are not be limited to the following:

10.2. Inspecting contract staff to ensure work is be initiated and completed correctly.

11. Fire Prevention and Emergency Procedures

11.1. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings.

11.2. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.

11.3. The Contractor shall follow applicable facility policies concerning fire and/or disaster events.

11.4. Posting Warning Signs: The Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard. The cleaning of lobbies and corridors, resulting in a temporary wet or slippery floor surface, shall be, appropriately posted with signs and shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas.

12. Building Security and Keys

12.1. The Contractor shall be responsible for safeguarding all Government property provided for the Contractor’s use. At the close of each work period, Government facilities, equipment and materials shall be secured.

12.2. When leaving a work area, the Contractor shall turn off lights if the area is unoccupied unless otherwise directed by the VA Technical Representative or designated representative. The Contractor shall secure and lock the door before leaving the area and if there is difficulty securing the areas, the Contractor shall notify the VA Technical Representative or designated representative.

12.3. The Contractor shall comply with the security clearances or access controls imposed.

12.4. The Contractor shall turn in all lost articles found during the performance of duties to the VA Technical Representative or designated representative.

12.5. If the contractor does not have access to an area due to either not having a key or otherwise, the contractor shall immediately notify the VA Technical Representative or designated representative.

13. Interference to Normal Function. The Contractor shall delay or interrupt their work at any time to avoid interference with patient care procedures and the normal function of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

14. Damage and Equipment Loss

14.1. The Contractor shall report damages or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures to the VA Technical Representative or designated representative immediately. The Contractor shall provide a written report of any damage or disfigurement to items to the VA Technical Representative or designated representative within 24 hours. The Government will not be responsible for Contractor’s equipment or belongings that are lost, stolen or damaged.

14.2. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation.

14.3. The Contractor shall use reasonable care or be liable for the cost of repairs and/or replacement of damages to Government-owned equipment, fixtures, furnishings, grounds and architectural or building structures.

15. Handling of Government Furniture and Equipment

15.1. The VA Technical…