SOW Changes.pdf

B.3 STATEMENT OF WORK

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

FOR WINDOW CLEANING SERVICES

1. General: The Sioux Falls VA Health Care System has a requirement for interior and exterior window cleaning services under an Indefinite Delivery Indefinite Quantity Contract (IDIQ) for various window cleaning jobs throughout the facility. The Sioux Falls VA Health Care System is located at 2501 W 22nd Street, Sioux Falls, SD 57105.

Window cleaning services shall be provided for one (1) year (Base Year) with the option to extend the services for four (4) pre-priced one-year option renewable periods, for a maximum term of five (5) years. The exercise of any option is the Government’s unilateral right.

Base Period: September 1, 2020 through August 31, 2021

Option Year 1: September 1, 2021 through August 31, 2022

Option Year 2: September 1, 2022 through August 31, 2023

Option Year 3: September 1, 2023 through August 31, 2024

Option Year 4: September 1, 2024 through August 31, 2025

Maximum order limitation/minimum guarantee shall be in accordance with FAR 52.216-19, “Order Limitation”, as follows:

Individual Task Order shall not exceed $100,000.

Total amount of work under this contract shall not exceed $950,000.

The Government shall order a minimum of $10,000 per the life of the contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform interior and exterior window cleaning as defined in this Performance Work Statement.

The contractor shall perform to the standards in this contract.

1.2 Background: The Sioux Falls VA Medical Center has an estimated 1200 windows of various sizes throughout the facility. Both exterior and interior window cleaning services are required.

The schedule of items shall be set up in job areas for bidding purposes. Each contract line item (CLIN) in the below schedule of items will be grouped in jobs. For example, CLIN 0001 is for cleaning all exterior windows on the 5th floor. The price for this CLIN should reflect the total cost of the contractor to provide exterior window cleaning for all windows on the 5th floor of the hospital. Task orders shall be awarded off this contract for job areas as needed throughout the duration of the contract.

36C26320Q0494

1.3 Scope: The contractor shall provide all labor, supervision, materials, and equipment necessary to accomplish complete window washing services as described herein. The exterior and interior windows and sills shall be washed thoroughly in accordance with good commercial practices.

1.3.1 Scope of Work:

1. The exterior and interior windows and storm windows shall be washed thoroughly, in accordance with good commercial practices. Windows are to be left translucent and free from hard water stains, calcium build-up, dirt, streaks, tar, gum, and paint, water proofing compound, soil, weathering and other substances.

2. All exterior and interior windowsills are to be cleaned and left free from dirt, tar, gum, waterproofing compounds and other substances.

3. Any glass broken by contractor personnel during the performance of this contract shall be replaced to the satisfaction of the Technical Representative or his designee, within 24 hours; at no additional cost to the Government.

4. All exterior windows shall be cleaned externally and not internally. The contractor will have no need to open the windows.

5. Any broken glass window that is not caused by the contractor, that the contractor encounters, should be reported to the Technical Representative.

1.3.2 Safety Requirements:

1. The Contractor shall take such safety precautions as reasonably necessary to protect the lives and health of all personnel on VA property.

2. The Contractor shall use only established roads or drives in the performance of this contract and shall be responsible for any damages or VA traffic violations.

3. It is the responsibility of the contractor to be fully insured and comply with all state and federal guidelines for the safety of their employees and to protect their employees from injury.

4. The Federal Government will not be held responsible for any injuries caused to the Contractor’s Employees.

1.3.3 Contractor Owned:

Contractor vehicles shall not dispose of or drain off liquid (or any accumulation chemicals that may be harmful to the environment) on VA grounds. The Contractor’s personnel shall immediately clean-up any spills of oil, or other fluids, caused by malfunctions of the engine or hydraulics. This will be in accordance with Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), New York State Department of Environmental Conservation (DEC) and any other state and federal regulations and guidelines.

Any equipment needed to perform the work shall be supplied by the vendor (i.e. lifts, ladders)

1.3.4 Required Service Standard:

REQUIRED SERVICE STANDARDS

Repaired damage All damage caused by Contractor’s personnel shall be repaired to the previously existing condition.

Adherence to policies, procedures, mandatory directives, safety and regulations

Contractors to follow policies, procedures, mandatory directives and safety and fire regulations. MDS Sheets of chemicals to be used are to be supplied to the Technical Representative prior to commencing work.

Contractors personnel Employees to wear a uniform that is clean and odor free, Approved materials, equipment Equipment, tools and materials to be properly marked. Contractor may not use Government tools and /or equipment.

Safe equipment uses

Proper use of belts, ropes, hoists, hard-hats, goggles, masks, protective clothing, rigging, etc.

Project Managers A supervisor must be on-site at any time work is being performed.

Correction of note cleaning deficiencies Re-clean where deficiencies have been identified. Re-cleaning to take place within 5 working days of identification.

1.3.5 Smoking Policy:

Smoking is not permitted within or around the VA facility grounds.

1.3.6 I.D. Badges:

All Contractor personnel are required to wear contractor identification badges (I.D.) during the entire time they are on the VA properties. Contractor I.D. badges will be distributed by the engineering office.

1.3.7 Travel:

Transportation charges for Contractor’s service personnel will not be billed or paid under the resulting contract.

1.4 General:

1.4.1 Daily Scheduling / Reporting requirements:

The Contractor, his/her employees will report daily to Engineering Service, Building 17 prior to the beginning of daily work and again on completion of the workday. They will be required to complete a sign-in/sign-out log. A schedule must be provided to the Technical Representative prior to starting work. The Contractor's proposed daily work scheduling is subject to mutual acceptance by the Technical Representative. The VA reserves the right to propose alternate daily scheduling to least interfere with the normal operation of Medical Center.

1.4.2 Quality Assurance:

Performance Objective Performance Threshold

All windows will be washed according to VA expectations.

Exterior and Interior windows are to be clean and free from dirt and streaks.

Contractor will be required to re-clean windows if it does not meet the VA’s standards within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected.

1.4.3 Recognized Holidays:

Services shall not be performed on the following National Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 am – 5:00 pm CST. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at the Sioux Falls VA Health Care System, 2501 W 22nd Street, Sioux Falls, SD 57105.

1.4.6 Type of Contract: The government will award an IDIQ (Indefinite Delivery Indefinite Quantity) contract.

1.4.7 Technical Representative: The Technical Representative monitors all technical aspects of the contract and assists in contract administration The Technical Representative is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements. The Technical Representative is not authorized to change any of the terms and conditions of the contract.

1.4.8 Interference of Normal Function:

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.