36C26319R0068-046.pdf

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DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval For

Other Than Full and Open Competition

(Sole Source)

Minor Project 656-341 Expand/Construct Outpatient Mental Health Clinic

1, Contracting Activity:

Network 23 Contracting Office (NCO

23) ATTN: Sharon Spohn

2. Nature and/or Description of the Action Being Processed:

Sole source procurement of BEST, TE Series Lock Cores. Items are included in a new firm-fixed price contract to be awarded for minor construction project to expand/construct outpatient mental health clinic at the St. Cloud VAMC.

3. Description of Supplies/Services Required to Meet the Agency's Needs:

The project will include the installation of door hardware as specified in 08 71 00 of the project specifications

ITEM

Lock Cores

QTY U/P

68 $45

TOTAL PRICE

$3,060

4. Statutory Authority Permitting Other than Full and Open Competition: FAR 6.302-l(c). Application for brand name description. Only one responsible source and no other supplies or services will satisfy agency requirements.

5, Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority:

The only key core used on the St. Cloud VA campus is a BEST TE Series interchangeable core.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Not included.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

Items are included in a competitive solicitation for a firm fixed-price construction contract.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

No equal items are available.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The medical center locksmith is trained to service these locksets and maintain them in working condition. If a different lockset would be introduced into the medical center it would cause confusion for maintenance staff, contractors and would require the medical center to stock parts for different manufacturers at additional cost to the medical center.

10. Listing of Sources that Expressed, in Writing. an Interest in the Acquisition:

None

11. A Statement of the Actions, if any. the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

None planned at this time. The development of new compatible lockset product is beyond the scope of any currently funded VA project. It may be possible for a manufacturer to develop a suitable product on its own, and of course such innovation is encouraged; however, it is not in the Government's best interest to delay currently funded projects while such independent innovation takes place.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

LJ�F.�

William F. Rosendahl General Engineer, Projects Section St. Cloud VA Health Care System

13. Approvals in accordance with FAR 6.304

Date / 1

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Sharon Spohn Contracting Officer

NCO23

Date

b. NCM/PCM (Required $3K and above): I certify the justification meets requirements for other than full and open competition.

Shea Colby Product Line Contract Manager

NCO 23

2019-04-01T13:16:45-0500

Sharon A. Spohn 195485

1. Contracting Activity:

Network 23 Contracting Office (NCO 23)

ATTN: Sharon Spohn1

Sole source procurement of Rau land 4000 Nurse Call equipment. Items are included in a new firm fixed price contract to be awarded for minor construction project to expand/construct outpatient mental health clinic at the St. Cloud VAMC.

The project will include the installation of Nurse Call/Code Blue equipment as specified in 27 52 23 of the project specifications.

ITEM QTY U/P TOTAL PRICE

Nurse Call/Code Blue 1 $15,000 $15,000 Equipment

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires

The Nurse Call/Code Blue systems at the St. Cloud VA utilize Rau land 4000 equipment. The Nurse

Call eq.uipment that will be used in the Outpatient Mental Health Clinic will interface to the existing

Nurse Call system that is installed in Building 28. The new equipment must be identical to the existing system for compatibility.

11. A Statement of the Actions. if any, the Agency May Take to Remove or Overcome any Barriers to

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of rJ;.;�r�

Date7 1

Contracting Officer NC023

NC023

2019-04-01T13:18:12-0500

Sharon A. Spohn 195485

ATTN: Sharon Spohn

Sole source procurement of Acme-Ochs Brick & Stone, Harvard Series. Items are included in a new firm-fixed price contract to be awarded for minor construction project to expand/construct outpatient mental health clinic at the St. Cloud VAMC.

The project will include the installation of brick as specified in 04 20 00 of the project specifications

Face Brick 12,200 $2.00 $24,400

SF

This is a requirement for a specific commercial construction brick product. The requirement is for a brand name only, Acme-Ochs Brick & Stone Harvard Series. The St. Cloud VA HCS is a national historic site; therefore, it is required that all brick used on new facility buildings match the existing brick. Facilities Engineering has determined that the Acme-Ochs brand brick specified in this J&A meets the requirement.

8. Description of the Market Research Conducted and the Results. or a Statement of the Reasons

9. Anv Other Facts Supporting the Use of Other than Full and Open Competition:

The St. Cloud VA campus has been identified as being eligible for listing on the National Register of Historic Places. As such, the MnSHPO requires that every effort be made to incorporate new structures so to maintain the site's historic appearances. This project was submitted and received a "No Adverse Effect" determination based on the understanding that the Acme-Ochs face brick would be utilized. Acme-Ochs has manufactured the brick for the site construction since its establishment in 1925.

10. Listing of Sources that Expressed. in Writing. an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

None planned at this time. The development of new commercial brick products is beyond the scope of any currently funded VA project. It may be possible for a brick manufacturer to develop a suitable product on its own, and of course such innovation is encouraged; however, it is not in the Government's best interest to delay currently funded projects while such independent innovation takes place.

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of

a. Contracting Officer's Certification {required): I certify that the foregoing justification is

2019-04-01T13:19:37-0500

Sharon A. Spohn 195485

ATTN: Sharon Spohn

Sole source procurement of Edwards EST fire alarm system. Items are included in a new firm-fixed price contract to be awarded for minor construction project to expand/construct outpatient mental

The project will include the installation of Fire Alarm Equipment as specified in 28 3100 of the project specifications.

Fire Alarm Equipment 1 $25,000 $25,000

Fire alarm control panels to be supplied programmed and tested by an Edwards System Technology equipment distributor.

VA Policy and National Fire Protection Association (NFPA) requirements in the National Fire Alarm

Code (NFPA-72) require fire alarm systems to be Underwriters Laboratories (UL) listed. UL requires all fire alarm system components to be tested and listed for compatibility. The use of other brands of equipment for the main fire alarm control panel would not provide compatibility with the VA's current building panels and communications system.

Unlike some fire alarm equipment manufacturers, (Simplex, Johnson Controls or Honeywell)

Edwards System Technology's fire alarm equipment is sold through distributors. Fire alarm equipment can be purchased by the electrical contractor competitively through any Edwards equipment distributor.

11. A Statement of the Actions, if any. the Agency May Take to Remove or Overcome any Barriers to

The proposed contracting action will not affect competition for future acquisitions of field devices.

Other brands of field devices may be acceptable as long as they are compatible with the existing system and have a UL listing.

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of oak1

2019-04-01T13:13:31-0500

Sharon A. Spohn 195485

Network 23 Contracting Office {NCO 23)

ATTN: Sharon SPohn

Sole source procurement of Johnson Controls DDC system. Items are included in a new firm-fixed price contract to be awarded for minor construction project to expand/construct outpatient mental

The project will include the installation of DDC controls as specified in 23 09 23 of the project specifications

ITEM

HVAC Controls

QTY U/P TOTAL PRICE

1 $74,110 $74,110

The patient occupied buildings, as well as the entire facility, employs the Johnson Controls system to regulate the buildings HVAC systems. The controls must be identical to the existing controls in every building to communicate with our centrally monitored Metasys System that our facility has in place.

For maintenance, repair, inventory and to eliminate communications issues, the Johnson Control system is justified. Any deviation from the Medical Center's established control system to regulate the HVAC system in each building would create a need for additional training to maintain, troubleshoot and/or repair, coupled with the communications issue of additional computer software to program the system. Even more expense would be incurred to purchase this software and the associated training necessary to operate it.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

None planned at this time. The development of new compatible systems is beyond the scope of any currently funded VA project. It may be possible for a controls company to develop a suitable product on its own, and of course such innovation is encouraged; however, it is not in the Government's best interest to delay currently funded projects while such independent innovation takes place.

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of

Date I /

b. NCM/PCM (Required S3K and above): I certify the justification meets requirements for other

2019-04-02T08:08:22-0500

Sharon A. Spohn 195485