36C26318Q0576-002.pdf

APPENDIX B – IDENTITY DOCUMENTATION CRITERIA

1. The following criteria must be met by all VA employees, contractors, and affiliates prior to being issued a PIV card or Non-PIV Card.

2. FIPS 201-1, Section 2.2 states the applicant shall be required to provide two original forms of identity source documents. The identity source documents are taken from the list of acceptable documents included in Form I-9, OMB No. 1615-0407, Employment Eligibility Verification, dated August 7, 2009. At least one document shall be a valid State or Federal government-issued picture identification (ID).

3. Identity Document Criteria

a. The Registrar must examine each identity source document provided by the Applicant.

b. All identity source documents must be unexpired

c. Any document that appears invalid (e.g., absence of security hologram, or other known security features, on a State issued driver’s license; absence of security features on a birth certificate or passport; smeared ink; missing information; etc.) is to be rejected by the Registrar and reported to the Office of Security and Law Enforcement (OSLE) for review.

d. Handwritten or photocopied documents are not acceptable.

4. Acceptable Identity Documents. Two forms of identification are required from Table 1: Acceptable Identity Documents. The following combinations are accepted:

a. Two forms of identification from Column A (Government Issued Photo ID);

b. One form of identification from Column A and one form from Column B (Non- Picture ID or Acceptable Picture ID not issued by Federal or State Government); or

c. For persons under the age of 18 who are unable to present a document from Column A, the following documents are acceptable:

(1) School record or report card or

(2) Clinic, doctor, or hospital record.

5. Applicant Names

a. The name of the Applicant in the card request must match the name exactly as printed on at least one of the identity source documents. The names on the identity source documents must match using the examples in Table 2: Acceptable Name Mismatches and Table 3: Not Acceptable Name Mismatches.

b. Applicants with multiple last names may use the guidance for middle names in Table 2: Acceptable Name Mismatches.

c. An ID issued before a legal name change (e.g. birth certificate or driver's license) can be presented as one form of ID if a legal document (e.g. marriage certificate/license or a court order) is also presented linking the previous name to the current legal name. The linking document has to display both the former and current legal names. Both documents must be valid and not expired. For example, a married woman may use both a certified copy of her birth certificate displaying her maiden name and a driver’s license displaying her married name as the 2 forms of ID compliant with PIV Guidelines as long as she provides a marriage license displaying both her maiden name and married name.

Table 1. Acceptable Identity Documents

COLUMN A

Government Issued Photo ID

COLUMN B

Non-Picture ID and or Acceptable Picture ID not issued by Federal or

State Government

U.S. Passport or U.S. Passport Card Permanent Resident Card or Alien

Registration Receipt Card (Form I-551) Foreign passport that contains a temporary I-551 stamp Employment Authorization Document that contains a photograph (Form I-766) Foreign passport with Form I-94 or Form

I-94A Passport from the Federated States of

Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A

Driver’s license or State issued ID card Federal, state, or local government issued ID card School ID with photograph U.S. Military card Military dependent’s ID card U.S. Coast Guard Merchant Mariner Card

Social Security Card Original or certified Birth

Certificate Certification of Birth Abroad

Issued by the Department of State (Form FS-545)

Certification of Report of Birth issued by the Department of State (Form DS-1350)

Voter’s Registration Card Native American Tribal

Document U.S. Citizen ID Card (Form I-

197) Identification Card for Use of

Resident Citizen in the United States (Form I-179)

Employment Authorization document issued by the Department of Homeland Security

Canadian Driver’s License

For persons under age 18 who are unable to present a document listed above:

School record or report card Clinic, doctor, or hospital record

Table 2. Acceptable Name Mismatches

Name Acceptable Mismatches

First Name Source Shows Second Name Source Shows

First Single first name

Example: “Mary” (with “L.” given as middle initial)

First name as two words

Example: “Mary Lou”

Middle Single letter as middle initial

Example: “L.”

Middle name spelled out, first letter of the name matches the single letter

Example: “Lawrence”

Compressed middle name

Example: “Heewan”

Properly-formed expansion of middle name

Example: Hee-Wan

Last Last name given in hyphenated form

Example: “Smith-Jones”

Last name given in non-hyphenated form

Example: “Smith Jones”

Table 3. Not Acceptable Name Mismatches

Not Acceptable Mismatches First Name Source

Shows Second Name Source Shows

Apparent typo or transposition of letters in the name

“John”

“Smyth”

“John”

“Smith”

Mismatch between given name and an alias or nickname

“Jim” “James”

First and middle names swapped “Eldon S. Smith” “Scott Smith”

Mismatch of suffix “Tom Smith Jr.” “Tom Smith”