Sources Sought Notice 36C26227Q0117.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Andrew Longworth andrew.longworth@va.gov

PLACE OF PERFORMANCE

Cooperative Studies Program

Pharmaceutical Coordinating Center

1501 San Pedro Dr SE

Albuquerque New Mexico

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought Notice only. This Sources Sought Notice is not a request for competitive quotes and no solicitation is available. All interested parties must respond to the Sources Sought Notice in writing. The purpose of this Sources Sought Notice is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested in and capable of providing the services described below. Responses to this notice must include the following: (a) company name (b) address (c) point of contact (d) phone and email (e) SAM UEI number (f) Business size standard, and (g) must provide a capability statement that addresses the organizations qualifications and ability to perform the work described below. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to fully comply with the requirement. The Government is requesting an informal quote for these services in addition to a capability statement using the included price schedule found on the last page of this Sources Sought Notice. The informal quote is for market research purposes only and will not form a binding agreement.

1. The purpose of this notice is to determine if there are interested contractors that are capable of providing Cryogenic Tank Preventive Maintenance Services for New Mexico Healthcare System located at 1501 San Pedro Dr SE, Albuquerque, NM 87108.

2. The Draft Statement of Work included in this Sources Sought Notice is not final. No inquiries will be accepted at this time. Responses must be submitted via email only to Contract Specialist: Andrew Longworth at Andrew.longworth@va.gov no later than 3:00 PM Pacific Time, November 12, 2026.

3. Intent to sole source: if no responses are received that indicate interested and capable vendors, the Government intends to issue a sole source award to Scientific Resources Southwest, who has previously provided these services to VA New Mexico Healthcare System.

DRAFT STATEMENT OF WORK

A. Introduction: This requirement is for Preventative Maintenance on Chart Industries cryogenic tanks used by the Cooperative Studies Program Clinical Research Pharmacy Coordinating Center in Albuquerque, New Mexico.

B. Background: The Cooperative Studies Program Clinical Research Pharmacy Coordinating Center in Albuquerque, New Mexico has a biorepository function using cryogenic tanks for tissue storage to support Department of Veterans Affairs research programs. These tanks require annual preventive maintenance (PM) services to ensure the units remain qualified to store samples. The required services are to include limited parts required for changing during normal PM and associated labor and travel. Required services also need to include telephone support available during normal business hours.

C. Equipment: Below are the current units onsite but maybe substituted, like for like, if replacing equipment is necessary. New replacement equipment would adopt old equipment’s service schedule, but not exceed services listed or quantities being serviced.

D. Required Services: Contract service shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards, such as: NFPA-99, UL, OSHA, VA, CDRH, etc. and the “Manufacturer's Performance standards/ specifications” as used when the equipment was originally procured and that any upgrades/updates will meet the stated standards/specifications.

Vendor technician must be properly trained to perform required services

Vendor must be able to supply/source all parts from manufacturer required to perform preventive maintenance. In the event other than normal preventive maintenance parts are required (technician identifies a problem requiring repairs), vendor will provide quote/estimate to user prior to performing the work so user can coordinate the request with the contracting officer as necessary.

Services consist of three different levels based on a rotating schedule, listed below.

· Basic: (1 YEAR) PM calibration and inline Filter Cleaning which also includes the following:

· Level Verification

· Verify Adequate Supply

· Plumbing Leak Check

· High Alarm Test

· Level Alarm Test

· Thaw Freezer Lid

· Folding Step inspection

· Lid Hinge inspection

· Clean Inlet Strainer

· Complete Function Test

· Intermediate: (2 Year) Basic, plus the following:

· Solenoid Valve Replacement

· Relief Valve Replacement

· Lid Gasket Replacement

· Full: (5 Year) Basic and Intermediate, plus the following:

· Complete Freezer thaw

· Moisture Removal

· Restart

BASE YEAR – perform ‘Service Needed’ as shown below on (16) units:

OPTION YEAR 1 – perform ‘Service Needed’ as shown below on (16) units:

OPTION YEAR 2 – perform ‘Service Needed’ as shown below on (16) units:

OPTION YEAR 3 – perform ‘Service Needed’ as shown below on (16) units:

OPTION YEAR 4 – perform ‘Service Needed’ as shown below on (16) units:

E. Conformance Standards: Contract service shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards, such as: NFPA-99, UL, OSHA, VA, CDRH, etc. and the “Manufacturer's Performance standards/ specifications” as used when the equipment was originally procured and that any upgrades/updates will meet the stated standards/specifications.

F. Hours of Coverage:

· Normal hours of coverage are Monday through Friday from 7:30 am to 4:00 pm Mountain time. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR or his/her designee.

· Preventive maintenance will be performed as scheduled by the user. Preventive maintenance will be performed during normal hours of coverage.

· Federal Holidays observed by NMVAHCS are:

Independence Day

G. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's FSEs shall wear visible identification issued by Security at all times while on the premises. Smoking is prohibited inside the fence line at the facility. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

H. Other Pertinent Information or Special Considerations: Delivery of preventative maintenance shall be coordinated through the Biorepository located at:

Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Ave SE Albuquerque, NM 87106 Point of Contact – Steven Micklos, steven.micklos@va.gov, 505-417-4132

I. Period of Performance: The period of performance shall be for one base year PLUS up to four (4) option years.

(End of Draft Statement of Work)

DRAFT PRICE COST SCHEDULE

BASE YEAR

BASE TOTAL

OPTION YEAR 1

OPTION YEAR 1 TOTAL

OPTION YEAR 2

OPTION YEAR 2 TOTAL

OPTION YEAR 3

OPTION YEAR 3 TOTAL

OPTION YEAR 4

OPTION YEAR 4 TOTAL

GRAND TOTAL

Sources Sought Notice