P09 - FINAL SOW - Bed Rental.docx

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 STATEMENT OF WORK

CONTRACT TITLE: Hospital Bed Rental

PLACE OF PERFORMANCES: Carl T. Hayden Phoenix VA Medical Center, 650 E. Indian School Road, Phoenix, AZ 85712

PERIOD OF PERFORMANCE:

Option Year Three - 12/15/2029-12/14/2030 Option Year Four - 12/15/2030-12/14/2031

CONTRACT TYPE: Firm Fixed Price

BACKGROUND: Beds will be used by the Community Living Center for Veterans receiving long-term care, and beds will be used by the ICU and the inpatient wards. Beds will be rented on an as-needed basis. Beds available for rent are well-suited for the Veterans’ Health Administration. The different beds can manage heat and moisture, weight, and prevent/treat pressure injuries.

GENERAL REQUIREMENTS:

Preventive Maintenance and Emergency Service:

Contractor will deliver the requested equipment to the designated location in patient-ready condition.

Contractor will provide prompt service by delivering the requested bed within a two (2) hour period.

If the government identifies the equipment as nonfunctional, the contractor will replace the rental equipment within two hours of notification; no repairs will be performed at the bedside, and they shall be rendered at any hour of any day of the week.

Contractor will provide the requested equipment; if the requested surface area does not fit our equipment, the necessary equipment will be provided at no additional cost.

Government staff will inspect equipment upon delivery. If the equipment is not in a patient-ready condition, the vendor will replace such equipment at no additional cost.

Contractor will perform scheduled repairs and preventive maintenance before delivery of equipment.

Contractor will contact government personnel to arrange for pickup of equipment at least 30 days before the due date of inspection, maintenance, or other required services.

The contractor should provide operational training or in-service for government personnel on the above-mentioned equipment.

Contractor shall collect the rental equipment within 24 hours of the pickup call. Contractor will provide confirmation numbers during the notification call.

The following chart is an example of beds currently in use and Estimated Rental Days are based off the previous/current contract year and are subject to increase or decrease depending on the need of the Veterans. Contractors must be able to provide the same beds or beds that have an equal or better salient characteristics.

Item Hill Rom/Baxter

*Subject to availability

GENERAL: Payment shall be made to the Contractor monthly. The Contractor will provide itemized statements/invoices to site representatives three days prior to submitting payment to Austin, TX.

Contractor shall take all reasonable precautions necessary to protect people and property from injury or damage during the performance of this contract.

Contractor shall maintain personal liability and property damage insurance.

NORMAL WORKING HOURS: Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference with Government operations and personnel. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed, nor reimbursed by the Government. The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days:

INVOICES and PAYMENTS: Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice will be incomplete and the invoice will be returned for immediate correction.

· Dates of service.

· Description of services.

· Invoice number, date.

· Contract number.

· Obligation number

Failure to comply with the above shall delay payment to the Contractor.