36C26227Q0053.pdf

PDF 1 MB Posted Nov 2, 2026

Attached to: 6835--Med Gas Base Plus Four
Solicitation number: 36C26227Q0053
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22

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Written by GovTribe AI · Nov 3, 2026

This is a Solicitation/Contract/Order for Commercial Products and Services (Standard Form 1449) issued by the Department of Veterans Affairs Network Contracting Office for medical gas supply services to the Southern Arizona VA Health Care System (SAVAHCS).

The solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for competition in the open market. The contractor must provide, fill, transport, deliver, and maintain medical gases and cylinders for the SAVAHCS main campus in Tucson, Arizona, the Research Service Line, and nine Community-Based Outpatient Clinics (CBOCs) across Arizona. Required gases include oxygen, medical air, carbon dioxide, nitrogen, nitrous oxide, helium, liquid nitrogen, and certified specialty mixtures, with quantities estimated but not guaranteed. The contract utilizes an indefinite quantity structure with both contractor-provided and government-furnished cylinders. The base period runs from November 16, 2026, through November 15, 2027, with four one-year option periods extending through November 15, 2031. Delivery is F.O.B. Destination with standard delivery hours Monday through Friday, 7:00 a.m. to 2:00 p.m. Arizona time, and emergency delivery capability 24/7 with two-hour response and four-hour delivery requirements. All gas unit prices are all-inclusive and cover delivery, handling, cylinder maintenance, testing, and related services with no separate surcharges permitted. Cylinder rental charges apply daily for contractor-owned cylinders except for qualifying refills on the Research Service Line account. The contractor must maintain $1,000,000 per occurrence and $2,000,000 aggregate liability insurance, comply with FDA, DOT, OSHA, and CGA standards, provide Safety Data Sheets, and participate in annual inventory audits. Invoices must be submitted monthly in arrears electronically via the VA Tungsten Network portal, with payment made by electronic funds transfer. The offer due date is November 12, 2026, at 10:00 a.m. Pacific Standard Time.

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36C26227Q0053_2.docx	DOCX document	Nov 2, 2026
Price Worksheet - Tucson.xlsx	XLSX spreadsheet	Nov 2, 2026

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

678-27-1-031-0003

678-27-1-8107-0010

36C26227Q0053 11-02-2026

Sam Choo 562-766-2337 11-12-2026

10:00 AM PST

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

X 100

325120

1200 Employees

NET 30

N/A

36C678

Department of Veterans Affairs

TUCSON VA MEDICAL CENTER

SEE ANNEX A of B.2

TUCSON AZ 85723

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Financial Services Center

Submit invoices electronically to:

https://www.tungsten-network.com

Tungsten support: 1-877-489-6135

THIS REQUIREMENT IS SDVOSB SET-ASIDE FOR COMPETITION

IN THE OPEN MARKET IN ACCORDANCE WITH (IAW) REVOLUTIONARY

FAR OVERHAUL PART 19.106 SDVOSB SET-ASIDE PROCEDURES.

ONLY OFFERS FROM SDVOSB CONCERN WILL BE CONSIDERED

FOR AWARD.

Requirement for MEDICAL GASES IAW B.2 and B.3.

There is a waiver for NAICS 325120 descriptor Industrial

Gases Manufacturing.

Award will be made IAW ADDENDUM to FAR 52.212-1 INSTRUCTIONS

TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES,

and FAR 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES.

UPDATE: February 20, 2026 https://www.acquisition.gov/far-overhaul/

X 1

Anthony Dela Cruz

VA-VHA-RPOW-2024-0101

36C26227Q0053

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION (Must complete Price Worksheet – Tucson.xlsx and return with OFFER)

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 81

C.7 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

C.8 52.219-27 NOTICE OF SET-ASIDE FOR, OR SOLE-SOURCE AWARD TO,

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) CONCERNS

ELIGIBLE UNDER THE SDVOSB PROGRAM (NOV 2025) (DEVIATION)

C.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

C.10 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.12 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.13 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) ... 97

C.14 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.15 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.16 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

C.17 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.18 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.19 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.20 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV

2023)

C.21 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017)

C.22 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

C.23 52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION) (NOV 2025)

C.24 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED

FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (JAN 2025)

C.25 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

C.26 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (NOV 2015)

C.27 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (NOV 2025)

(DEVIATION)

C.28 52.219-33 NONMANUFACTURER RULE (NOV 2025) (DEVIATION)

C.29 52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND

REMEDIES (MAR 2026) (DEVIATION)

C.30 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (NOV 2025) (DEVIATION)

C.31 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

C.32 52.222-37 EMPLOYMENT REPORTS ON VETERANS (NOV 2025) (DEVIATION)

C.33 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2025) (DEVIATION)

C.34 52.225-1 BUY AMERICAN—SUPPLIES (NOV 2025) (DEVIATION)

C.35 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024)

C.36 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

C.37 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.38 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

C.39 52.233-3 PROTEST AFTER AWARD (AUG 1996)

C.40 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.41 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

C.42 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.43 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (DEVIATION) (MAR 2026)

C.44 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

C.45 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) . 135

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.6 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.7 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.12 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

E.13 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS—

REPRESENTATION (JAN 2017)

E.14 52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION) (NOV 2025)

E.15 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

E.16 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

E.17 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Certified Invoice

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Submit invoices electronically to:

https://portal.tungsten-network.com/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Southern Arizona VA Health Care System (SAVAHCS) – Medical Gas Cylinders

This Combined Statement of Work consolidates requirements from existing SAVAHCS documentation and organizes them into general requirements applicable to the entire Tucson

VA site (main campus and all CBOCs) and requirements specific to the Research Service Line.

It removes duplicative language and harmonizes delivery, safety, and compliance expectations.

SECTION 1. GENERAL

1.1 Purpose

SAVAHCS requires a contractor to provide, fill, transport, handle, service, maintain, deliver, pick up and store medical gases and medical gas cylinders for the SAVAHCS main campus, the

Research Service Line, and all Community Based Outpatient Clinics (CBOCs). All medical gases shall meet or exceed the standards in the current edition of the United States

Pharmacopeia/National Formulary (USP/NF). All equipment and materials required to perform shall be provided by the Contractor, other than Government-furnished equipment.

1.2 Period of Performance (Estimated)

Period Dates

Base November 16, 2026 – November 15, 2027

Option Year 1 November 16, 2027 – November 15, 2028

Option Year 2 November 16, 2028 – November 15, 2029

Option Year 3 November 16, 2029 – November 15, 2030

Option Year 4 November 16, 2030 – November 15, 2031

1.3 Scope of Contract

Provide medical‑grade cylinder gases to SAVAHCS on an as‑needed, F.O.B. Destination basis, including (but not limited to) Oxygen USP, Medical Air USP, Carbon Dioxide USP, Nitrogen

NF/ultrapure, Nitrous Oxide USP, Helium USP, Liquid Nitrogen (LN2), and certified specialty mixtures. Quantities are estimates; no quantity is guaranteed. Contractor shall furnish contractor‑owned cylinders (C), fill government‑owned cylinders (G), or a combination (C/G) as specified by ordering activities. The number and location of SAVAHCS delivery sites may increase or decrease based on the Government’s need to provide health care to Veterans. The contract shall be for the actual quantities ordered. Any additional gases or services shall be added by bilateral modification within scope of the contract.

1.4 Acronyms

CBOC – Community Based Outpatient Clinic

CFR – Code of Federal Regulations

CGA – Compressed Gas Association

CGMP – FDA Current Good Manufacturing Practice

CLIN/LIN – Contract Line Item Number

CO – Contracting Officer

COR – Contracting Officer’s Representative

DOT – Department of Transportation

EDI – Electronic Data Interchange

FDA – U.S. Food & Drug Administration

FPOC – Facility Point of Contact

GFE – Government-Furnished Equipment

LOU – Loss of Use

NFPA – National Fire Protection Association

OO – Ordering Officer

OSHA – Occupational Safety and Health Administration

PO – Purchase Order

POC – Point of Contact

SAVAHCS – Southern Arizona VA Health Care System

SCM – Supply Chain Management

SDS – Safety Data Sheet

USP – United States Pharmacopeia/National Formulary

VA – Department of Veterans Affairs

1.5 Administration and Points of Contact

A Contracting Officer’s Representative (COR) or Facility Point of Contact (FPOC) will be designated prior to award to monitor performance and manage local administration. VA points of contact for Contractor coordination:

Research Service Line – Tetreault, Trisha R., (520) 792-1450 Ext 1-6692

Sitewide / Supply Chain Management – Roy Kolden, (520) 792-1450 Ext 1-3566

SECTION 2. MANUFACTURER AUTHORIZATION AND FDA REGISTRATION

If the Contractor manufactures the medical gases supplied under this contract, it shall provide annual verification of current FDA registration and certifications applicable to the manufacture of designated medical gases.

If the Contractor is not the manufacturer, it shall provide, within ten (10) calendar days of award, evidence of the manufacturer’s current FDA registration and an executed reseller/distribution agreement demonstrating the Contractor is authorized to resell the medical gases and rent the cylinders furnished under this contract, with annual updates thereafter.

The Contractor shall notify the CO and COR at least thirty (30) days in advance (or as soon as known) of any change in manufacturer and provide the new manufacturer’s FDA registration and authorization agreement.

SECTION 3. INSURANCE REQUIREMENTS

The Contractor is required to maintain liability insurance in the amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate. The ACORD Certificate of Liability must be provided at time of contract award and annually via email to the CO.

SECTION 4. MEDICAL GAS SPECIFICATIONS AND REGULATORY COMPLIANCE

4.1 Applicable Regulations and Standards

The contractor shall manufacture, label, transport, deliver, and handle medical gases in compliance with the following, as applicable:

FDA Drug CGMP & Labeling (21 CFR Parts 210, 211, 201) and the Final Rule for Certain

Medical Gases (effective Dec 18, 2025), including certification of designated medical gases and updated labeling elements.

DOT Hazardous Materials Regulations (49 CFR Parts 171–180): classification, shipping papers, marking/labeling/placarding, packaging specifications, highway carriage (Part 177), and cylinder continuing qualification (Part 180).

OSHA 29 CFR 1910.101 and related standards (oxygen, nitrous oxide, hydrogen), incorporating

CGA references (P‑1, C‑6/C‑6.1, S‑1.1/S‑1.2).

NFPA 99 Health Care Facilities Code (as adopted by the AHJ).

CGA publications: C‑7, C‑9, V‑1, C‑1, C‑6/C‑6.1 (see Annex D).

Local fire code as adopted by the City of Tucson/County AHJ (based on the International Fire

Code) governing medical gas storage rooms, ventilation, separation distances, and signage.

4.2 Labeling

Labeling updates for medical oxygen must include hyperoxia warnings and “No Smoking/No

Vaping/No Open Flames” symbols consistent with FDA’s final rule and CGA guidance. The contractor shall update labels by the effective date noted above. The actual contents of each container shall appear on the label, and the Government shall be billed only for the actual amount of gas delivered.

4.3 Current Editions

The Contractor shall comply with the of codes and standards versions in effect on contract award date, unless superseded by federal law or incorporated through contract modification for the entire period of performance.

4.4 Safety Data Sheets and Training

Provide Safety Data Sheets (SDS) to the COR upon request at no additional cost. At VA’s request, the Contractor shall provide training on safety data and handling/maintaining medical gas cylinders at VA facilities at no additional cost.

4.5 Measurement & Conversion

Density data and volume equivalents in CGA P‑6 (Standard Density Data, Atmospheric Gases and Hydrogen) shall be used when necessary to convert measurements (e.g., cubic feet to gallons).

4.6 Product Recall and Drug Shortage Notification

Contractor is required to immediate CO/COR notice of recalls, FDA warnings, CGMP enforcement actions, and shortages throughout the contract period (including option years).

4.7 Incident Reporting

Contractor shall notify the CO and COR within 24 hours of any contamination event, delivery of incorrect gas, cylinder integrity failure, regulatory citation, or reportable transportation incident.

SECTION 5. CYLINDERS AND CONTAINERS (ALL CYLINDERS)

5.1 Cylinder Requirements

Cylinders, tanks, valves and other containers for gaseous and liquid gases shall comply with applicable FDA, CGA, and DOT requirements and applicable codes and standards regarding manufacture, maintenance, filling, marking, labeling, transportation, packaging, color-coding, valves, valve protection caps, valve brazing, fittings, hydrostatic testing, visual inspection, and

360-degree cryoband placement.

Marking, color coding, and valve connections shall follow applicable CGA publications (Annex

D).

Hydrostatic testing and visual inspection shall follow CGA standards and DOT requirements.

Contractor is responsible for testing of contractor‑owned cylinders; government‑owned cylinder testing will be ordered separately by SAVAHCS when required.

Cylinders shall be filled to the maximum manufacturer’s recommended level unless a lesser amount is specified by the facility or agreed in writing by the CO.

All cylinders shall be clean, free of dirt/rust, and acceptable for inpatient and outpatient health care environments.

Vendor shall verify actual tank sizes; tank storage locations and refill quantities are subject to change with supply/demand.

E-size aluminum oxygen cylinders with fixed regulators (where specified by the ordering activity): lightweight aluminum construction; wide permanent carry handle; flow range 0.25 to 25

LPM (minimum 15 LPM available); DISS 50 PSI fitting for transport ventilator hook-up; MRI-conditional where ordered for MRI use; easy-to-read contents gauge; single-stage valves only.

5.2 Price of Services

Unit prices for gases are all-inclusive and include all services required at each filling to comply with applicable regulations and good practices, including cylinder tagging (Full/In Use/Empty), inspections, cleaning, pin‑indexing where required, attachment of government-furnished warning tags when required, attachment to manifolds when required, delivery, taxes, storage, tracking, and maintenance/testing of contractor‑owned cylinders.

SECTION 6. GOVERNMENT-FURNISHED EQUIPMENT (GFE) – MEDICAL GAS CYLINDERS

The Contractor shall pick up GFE medical gas cylinders including attached appurtenances, inspect them, and fill them to maximum functional capacity during each refilling. Each GFE cylinder and appurtenance shall be returned one-for-one to match the pick-up number. Empty

GFE cylinders shall be transported per DOT regulations using normal commercial practice to prevent damage, at Contractor expense.

All GFE will be labeled, colored, and tagged by VA for identification and tracking. The

Contractor shall provide accurate GFE counts for pickup and delivery on each delivery; missing quantities will be documented on the delivery slip. The Contractor is responsible for lost or damaged GFE at agreed-upon rates identified in the contract.

Any GFE (cylinders, parts, fittings, appurtenances) found non-compliant requires the Contractor to inform the COR and Ordering Officer in writing (or email) and by telephone so the order can be revised. Non-compliant GFE shall be returned on the next delivery at no cost, clearly marked defective with documentation.

GFE remains the property of the ordering SAVAHCS location and is not exchangeable with other VA facilities. Disposition of non‑repairable GFE requires prior facility direction and, if disposal is requested, a separate order.

At the request of SAVAHCS, the Contractor shall perform hydrostatic testing on GFE at the

CLIN price, provide written results per cylinder, return non-compliant GFE marked defective at no additional cost, and fill and deliver compliant GFE per normal procedure.

SECTION 7. CONTRACTOR-PROVIDED CYLINDERS AND EQUIPMENT

7.1 General

Contractor shall provide and maintain cylinders/tanks and equipment and is liable for the integrity, suitability, safety, maintenance, inspection, and tracking of contractor-provided cylinders.

Contractor-provided equipment shall be installed, inspected, inventoried, and maintained at

Contractor expense and kept in good operating condition and appearance (clean, rust free, labeled). SAVAHCS will provide reasonable access to storage areas for this purpose.

Documentation of all safety testing, including hydrostatic testing, shall be provided upon request at no charge.

SAVAHCS has the right to refuse dirty cylinders or cylinders that do not meet applicable regulations and standards. The Contractor must replace rejected cylinders within 24 hours at no additional cost to the Government.

The Contractor shall provide training to VA staff upon request at no additional cost, including upon equipment change, technology upgrade, or manufacturer specification change.

7.2 Cylinder Rental

Except as provided below for Research Service Line refills, rental charges for contractor-provided cylinders shall begin on the date of delivery, subject to Government verification of receipt, and shall cease on the date of pickup shown on the delivery slip.

Rental shall be calculated daily based on the actual number of contractor-owned cylinders in the

Government’s possession during the billing period. Monthly invoices shall reflect the cumulative daily rental charges earned during the applicable invoice month.

Research Service Line Refill Exception and Qualifying Refill Definition. No cylinder rental fee shall apply to a Qualifying Refill for a Research Service Line account. A “Qualifying Refill” means a transaction in which: (1) the cylinder is assigned to and used by the Research Service

Line; (2) the cylinder is Government-owned or otherwise not furnished by the Contractor, and the Contractor returns that same cylinder after filling; or, for a contractor-provided Research cylinder, an empty cylinder is exchanged one-for-one for a filled cylinder of the same gas service, cylinder type, size or capacity, and applicable valve connection on the established recurring Research delivery schedule, ordinarily every four to five days; (3) the transaction does not increase the number of contractor-owned cylinders assigned to or held by the Research

Service Line; and (4) the delivery slip identifies the Research account and location, gas, cylinder type and size, quantity picked up, quantity returned or exchanged, transaction date, and cylinder serial or other unique identifier when available. CO2 and O2 cylinders meeting these conditions qualify.

Within five (5) business days after each rental period, the Contractor shall provide the COR a monthly summary per delivery location (sub-account) showing: beginning balance; cylinders delivered by date; cylinders picked up by date; ending balance. The COR will verify against delivery slips and resolve discrepancies with the Contractor within five (5) business days.

Outside normal pickups/deliveries, no rental shall accrue on any cylinder five (5) business days

(excluding weekends and federal holidays) after SAVAHCS notifies the Contractor that cylinders are ready for pickup. The notification day is excluded. Verbal notifications will be documented by

SAVAHCS (date, time, Contractor representative).

7.3 Lost or Damaged Contractor-Owned Cylinders – Loss of Use (LOU)

For each contractor-owned cylinder lost or damaged beyond repair while in Government possession, the Government shall pay the replacement value less allocable rental paid; such cylinders become Government property.

To receive LOU payment, the Contractor shall submit an LOU quote to the Contracting Office;

LOU will be paid via a separate Purchase Order executed upon agreement by the CO and

Contractor. LOU cylinders shall be removed from the rental balance only after the separate PO has been issued and removed from rental inventory upon execution of the LOU agreement.

If a lost cylinder is located within 90 days after payment, it may be returned to the Contractor, and the Contractor shall credit/refund the Government the LOU amount paid, less rental computed per this SOW.

7.4 Installation and Removal of Contractor Equipment

Unless otherwise directed, contractor equipment shall be installed by the effective date of the contract. Where the Contractor’s equipment replaces equipment in use, installation shall be completed within ninety (90) days after notice of award without interruption of gas supply.

If the Contractor subcontracts to the vendor currently servicing the facility and no exchange applies, the Contractor is solely responsible for inventorying that equipment.

Contractor/subcontractor equipment remains Contractor property and shall be removed upon contract termination as directed, in cooperation with any successor, without interruption of gas supply.

To permit orderly transition, the Contractor shall continue to honor contract rental and gas pricing for up to ninety (90) days beyond contract expiration, prorating partial months, and continue to provide and maintain its equipment during that period.

Offerors are strongly encouraged to visit the site before quoting; site visits may be arranged through the COR.

SECTION 8. TRANSITION / IMPLEMENTATION

The Contractor shall provide an orientation meeting and training within twenty (20) business days of award for SAVAHCS (main campus, Research Service Line, and CBOC points of contact), covering delivery, ordering, account numbers, and Contractor points of contact.

If the awardee is not the incumbent, the incoming Contractor shall coordinate with VA and the incumbent during phase-in so there is no disruption of supplies. Outgoing Contractor cylinders shall be stored apart from incoming Contractor cylinders to prevent pickup by the wrong

Contractor.

SECTION 9. ORDERING PROCEDURES

9.1 Authorized Ordering Officials

Orders will be placed by the CO or authorized Ordering Officers (or COR/FPOC as authorized);

OOs are the primary ordering method.

The CO will furnish the names of OOs by letter within twenty (20) days of award and update the list as appointments change; COR names/contact info will be provided within twenty (20) days of award.

OOs may not negotiate or modify contract terms, determine price reasonableness, or determine best value.

The Contractor shall accept orders only from the CO or authorized OOs; fulfilling orders from anyone else may result in an unauthorized commitment.

9.2 Order Placement and Acknowledgement

Orders may be placed by email, telephone, or EDI using the CLIN structure of the awarded contract, on any day of the billing period.

The Contractor shall acknowledge receipt within two (2) hours of order placement.

Non-EDI orders shall use an agreed form (or standardized email) established by the Contractor and Government containing at minimum: date of order; Contractor name; contract number;

SAVAHCS location and account number; PO number; CLIN; item description; manufacturer part number (if applicable); quantity; unit price; total amount; place of delivery (building/room).

The Contractor shall maintain a separate account number for each SAVAHCS delivery location listed in Annex A.

For non-emergency orders, the Contractor shall confirm order entry electronically within twenty-four (24) hours; orders placed on Friday shall be confirmed the following Monday (or Tuesday if

Monday is a federal holiday).

9.3 EDI Orders (if used)

Fill/Call – Contractor calls the facility for a decision to backorder or cancel unfilled items.

Fill/Kill – unfilled items not shipped by the required date are cancelled unless a substitute was pre-approved.

EDI order confirmation within two (2) hours, listing for each line: PO number, CLIN, manufacturer part number, description, unit of purchase, quantity ordered/confirmed, backorder status and ETA, substitution approval (Y/N), unit and extended price, total order cost.

9.4 Substitutions

If a CLIN cannot be supplied, the Contractor may propose a substitute item on the contract by telephone to the COR or OO. VA will evaluate clinical acceptability; only the OO may authorize an on-contract substitution. Off-contract substitutes require a CO modification, or VA may purchase on the open market. Substitutes shall comply with all applicable regulations and not compromise patient care. Training on substitutes shall be provided on request at no charge.

9.5 Manual Ordering Capability

The Contractor shall designate email, phone, and (if applicable) fax points of contact for routine and emergency orders and shall be able to receive, manage, and fulfill manual orders during power outages, security events, or electronic system failures.

SECTION 10. DELIVERY REQUIREMENTS

10.1 Delivery Hours

Standard (non-emergency) deliveries Monday–Friday between 7:00 a.m. and 2:00 p.m. local

(Arizona) time, excluding federal holidays. Routine orders shall be accepted until 2:00 p.m. local time the business day before the required delivery date.

10.2 F.O.B. Destination / Pricing

All transportation charges are included in the gas unit prices. No separate delivery, hazmat, fuel surcharge, cylinder tracking, or similar fees may be billed. All transportation for empty government-owned and contractor-provided cylinders is at Contractor expense.

10.3 Delivery Slips/Tickets

Each delivery requires a legible signed (or electronic) delivery slip signed and dated by the driver and countersigned by the SAVAHCS representative. The driver and VA representative shall jointly count cylinders delivered and picked up and record both counts with the date and driver ID. Contractor-provided cylinder slips shall show: contract number, PO/delivery order number, location account number, order date, delivery date, CLIN(s), quantity ordered, items ordered but not delivered, number/type delivered, number/type picked up. GFE slips shall show:

GFE count prior to delivery, number delivered, number picked up, and any one-for-one discrepancy. The Contractor shall provide the COR electronic access to scanned delivery slips.

10.4 Backorders

The Contractor shall immediately notify the COR/designated POC of any backorder, with estimated lead time and market-shortage details, and provide weekly status updates until filled.

The Government may investigate the cause of a backorder. Cancellation of a backorder by the

Contractor is a failure to perform and may be grounds for adverse action.

10.5 Federal Holidays

New Year’s Day

Martin Luther King Jr.’s Birthday (3rd Monday in January)

Presidents Day (3rd Monday in February)

Memorial Day (last Monday in May)

Juneteenth (June 19)

Independence Day (July 4)

Labor Day (1st Monday in September)

Columbus Day (2nd Monday in October)

Veterans Day (November 11)

Thanksgiving Day

Christmas Day

Any day declared a national holiday by the President

Holidays falling on Saturday are observed Friday; on Sunday, observed Monday.

10.6 Delivery Locations

See Annex A for delivery locations and account numbers, and Annex C for estimated delivery frequency.

SECTION 11. EMERGENCY SERVICE AND RESPONSE TIMES

11.1 Emergency Orders

SAVAHCS may, at its discretion, place emergency orders 24 hours a day, 7 days a week, including after business hours, weekends, and federal holidays. Emergency orders will be placed by an OO (or COR/FPOC as authorized) by telephone to a Contractor-designated 24/7 emergency number.

Emergent Response – An emergency request will be responded to within two (2) hours, confirming receipt and stating the time and location of expected delivery.

Emergent Delivery – Emergency deliveries will be made within four (4) hours from the time of

Contractor response.

Emergency status is determined by the Government. The Contractor’s failure to maintain the agreed delivery schedule does not constitute an emergency for purposes of charging an emergency delivery fee. Emergency deliveries will be billed under the Emergency Delivery CLIN only.

11.2 Missed Deliveries

Missed deliveries identified by the Contractor/subcontractor shall be reported to SAVAHCS

(COR/FPOC) within 24 hours.

Missed deliveries reported by SAVAHCS shall be delivered within 24 hours of notification.

11.3 Emergency Preparedness / Continuity of Supply

The Contractor shall maintain a written action plan and protocols to ensure continued performance during a declared National or State Emergency that may affect its ability to perform, and shall provide the plan to the CO upon request. If the plan is implemented, the

Contractor shall notify the CO and COR within 48 hours of the declared emergency.

SECTION 12. CYLINDER INVENTORY AUDITS

The VA and the Contractor shall perform a joint on-site inventory of all contractor-provided cylinders at the beginning of the contract and annually thereafter, within 45 calendar days of the end of each ordering period (contract /option period). SAVAHCS will coordinate scheduling and access; Contractor representative(s) shall participate on site until the audit is complete, and audits may be performed outside normal business hours. CBOC counts may be submitted by on-site VA personnel.

If more cylinders are found than on the most recent balance, the count shall be increased and become the beginning balance going forward; if fewer are found, the count shall be decreased and unaccounted cylinders handled as LOU per Section 7.3. Adjustments shall occur only after mutual validation of audit results.

The COR will sign only complete, mutually agreed audits. If discrepancies remain, the

Contractor shall return on a mutually agreed date to redo the audit; if not rescheduled within 90 days, the facility audit findings stand. An inventory report will be provided to the COR and CO.

SECTION 13. REPORTS AND TRACKING SYSTEM

The Contractor shall provide and maintain a tracking system accessible to the COR/designated

SAVAHCS staff that allows review of:

Countersigned delivery tickets

Past invoices

Mutually agreed audits

Current cylinder counts by location/account

SECTION 14. INVOICING

Invoices shall be submitted monthly in arrears electronically via the VA Tungsten Network

(https://portal.tungsten-network.com). No advance payments are authorized; rentals are invoiced monthly in arrears.

A proper invoice shall include: Contractor name and address; SAVAHCS location name/address and account number; invoice date and number; contract and PO number; CLIN(s); description, quantity, unit of measure, unit price and extended price; date of service and delivery receipts;

remit-to name and address; name, title, phone and email of the person to notify if the invoice is defective.

CLINs on the invoice shall match the CLINs, description, quantity and pricing on the PO.

Incorrect invoices will be short paid or rejected until corrected and resubmitted.

SECTION 15. PERSONNEL, CONDUCT, AND SECURITY

The Contractor shall designate in writing to the CO one representative as primary liaison with full authority for daily operations, invoice and delivery issue resolution, and coordination of annual audits. Within 20 days after contract start, the Contractor shall provide a contact list

(name, phone, email) of liaisons serving SAVAHCS.

Contractor employees shall conduct themselves professionally. Loudness, vulgarity, rudeness, or similar offensive conduct will be grounds for denying the employee further access to VA premises.

All contractor personnel shall wear identification (I.D.) badges at all times while at SAVAHCS facilities, including the main campus and all CBOCs. Badges shall include, at minimum, the employee’s picture, first and last name, and the contractor’s name.

Contractor personnel shall park in designated areas. Parking information is available from the

SAVAHCS VA Police Department, which will not invalidate or reimburse parking violations under any circumstance.

SECTION 16. PERFORMANCE MONITORING

Delivery timeliness, order accuracy, emergency response times, backorder notification, and compliance with purity, labeling, and cylinder requirements will be monitored by the COR/FPOC.

Repeated deficiencies may be elevated to the Contracting Officer for corrective action.

Metric Standard

Routine delivery timeliness 98%

Emergency response acknowledgement 2 hours

Emergency delivery 4 hours

Order accuracy 99%

Invoice accuracy 99%

SECTION 17. PART A — RESEARCH SERVICE LINE REQUIREMENTS

These requirements apply only to the SAVAHCS Research Service Line accounts and locations, in addition to Sections 1–16.

Liquid Nitrogen supply and handling for research applications: maintain dewars per laboratory specifications; typical sizes include 175–185 L and 230 L (Research SHIELD and VABBB).

Cylinder supply for Research projects (examples): CO2 (CGA 320), O2 (CGA 540), lung diffusion certified mixtures, and other specialty gases as ordered.

Provide certified calibration and purity documentation (COA, certificate of analysis) for specialty mixtures used in research protocols at each refill or shipment.

Coordinate deliveries to Bldg 78 and Bldg 10 research locations; maintain separate accounts and invoicing for each research customer.

VA POC: Tetreault, Trisha R., (520) 792-1450 Ext 1-6692.

SECTION 18. PART B — SITEWIDE REQUIREMENTS (ENTIRE TUCSON VA SITE)

These requirements apply to the main campus and all CBOCs, including Supply Chain

Management accounts.

Standard delivery window and emergent delivery capability.

SDS availability on request; maintain hazard communication consistent with OSHA and CGA.

No separate add‑on fees beyond unit prices.

Provide certified calibration and purity documentation (COA, certificate of analysis) for specialty mixtures used in protocols at each refill or shipment.

Cylinder ownership, repair, and disposal rules as defined in Section 6.

Transport empty government‑owned cylinders per DOT regulations and normal commercial practice to prevent damage.

POC for Contractor: Roy Kolden, 520-792-1450 EXT 1-3566VA.

ANNEX A — DELIVERY LOCATIONS AND ACCOUNT NUMBERS

Account Customer Ship-to Address

Research Service – Acct 1 VABBB 3601 S. 6th Ave, Tucson, AZ 85723, Bldg 78, Room 139

Research Service – Acct 2 SHIELD 3601 S. 6th Ave, Tucson, AZ 85723, Bldg 10, Room 107

Research Service – new account needed

SHIELD 3601 S. 6th Ave, Tucson, AZ 85723, Bldg 78, Room 142

SCM – Acct 3 Main Campus 3601 S. 6th Ave, Tucson, AZ 85723

SCM – Acct 4 Southeast CBOC 7395 S. Houghton Road, Suite 129, Tucson, AZ 85747

SCM – Acct 5 Sierra Vista CBOC 101 N. Coronado Drive, Suite A, Sierra Vista, AZ 85635

SCM – Acct 6 Green Valley CBOC 380 W. Vista Hermosa Drive, Suite 140, Green Valley, AZ 85614

SCM – Acct 7 Casa Grande CBOC 1876 E. Sabin Drive, Suite 15, Building A, Casa Grande, AZ 85122

SCM – Acct 8 Safford CBOC 355 N. 8th Avenue, Safford, AZ 85546

SCM – Acct 9 Yuma CBOC 3111 South 4th Ave. Yuma, AZ 85634

SCM – Acct 10 Northwest CBOC 3920 W. Linda Vista Blvd, Tucson, AZ 85742

SCM – Acct 11 Fort Huachuca VA Clinic 2240 Winrow Avenue, Fort Huachuca, AZ 85613

Main Campus Drop Points (3601 S. 6th Avenue, Tucson, AZ 85723)

Bldg. 2 Dock, Bulk Gas Storage

Bldg. 57, Outside of Hemodialysis

Bldg. T57, Loading Bulk Storage

Bldg. 60, Community Living Center (Main Hallway)

Bldg. 80, Army Run Side Bulk Storage

Bldg. 81, Army Run East Side of Building

Bldg. 78, West Entrance (Parking Lot Side)

Bldg. 10, Air Force Loop

ANNEX B — SCHEDULE OF GASES, CYLINDERS AND ESTIMATED MONTHLY

QUANTITIES

Item Size # Contractor Furnished

# VA

Furnished

Est.

Monthly Usage

Unit

SITEWIDE / SCM ITEMS

Air, Compressed, CGA Type 1, Medical

E 12 – 8 cylinder

Air, Compressed, CGA Type 1, Medical

H 2 – 1 cylinder

Carbon Dioxide, Medicinal, Grade A

H – 32 10 cylinder

Helium H 3 – 10 cylinder

Nitrogen Gaseous

H 18 20 12 cylinder

Nitrous Oxide F – 2 1 cylinder

Nitrous Oxide, 8" OD

G – 3 1 cylinder

Oxygen, Gaseous

E – 4 2 cylinder

Oxygen, Gaseous

H 12 12 8 cylinder

Oxygen, Gaseous (Aluminum Tank)

E 400 – 200 cylinder

Oxygen, Gaseous (Aluminum Tank) MRI Specific – Contractor to provide MRI-conditional valves and regulators

E – 4 3 cylinder

100% Carbon Dioxide

G 428 – 32 21 cylinder

Argon, High Purity grade

220 2 – 1 CYLINDER

Helium, 99.999% Purity

H 218 6 – 6 CYLINDER

Lung Diffusion Gas Certified –

0.3% CO,

0.3% CH4,

21% O2, Bal N2 – Size

H 6 – 2 CYLINDER

Nitrogen, Ultrapure, Purity 99.999%

230 2 – 1 CYLINDER

Helium 80%, Oxygen 20%

H 3 – 2 CYLINDER

Liquid Nitrogen (VA has (6) 30 L and (2) 50 L)

25 Liter – 8 100 LITERS

RESEARCH SERVICES

R/S SHIELD

LN2

175L 0 1 1.5 CYLINDER/DEWAR

R/S SHIELD

LN2

(CRYOVATS)

230L 28 0 28 CYLINDER

R/S VABBB

LN2

185L 2 0 2 CYLINDER

R/S PCASE

CO2

CGA320

0 1 2/12 CYLINDER

R/S PCASE

CGA540

0 1 2/12 CYLINDER

SERVICE / ANCILLARY CLINS (added for pricing)

Emergency Delivery

– – – As ordered EA

Cylinder Rental (by cylinder type)

– – – As used DAY

Hydrostatic Testing – VA-owned cylinders (as requested)

– – – As ordered EA

Lost Containers / LOU (quote all container types)

– – – As required

ANNEX C — ESTIMATED DELIVERY FREQUENCY (SCM / CBOC)

Location Address Estimated Frequency / Quantity

SAVAHCS Main Campus 3601 S. 6th Ave, Tucson, AZ 85723

Runs M, W, F – 36 E-size portable cylinders per delivery

Green Valley VA Clinic 380 W. Vista Hermosa Dr, Suite 140, Green Valley, AZ 85614