S06 36C26227Q0001 0004 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

0004 08-13-2026

36C262

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

36C262

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

To all Offerors/Bidders

36C26227Q0001

07-15-2026

X

X X

X 1

1. The purpose of this amendment is to respond to the questions asked related to this solicitation on pages 2-11 of this amendment.

No further questions will be answered.

Mayte Diaz

Contracting Officer

Q: Who was the previous incumbent for this contract?

A: Mission Linen Supply.

Q: How much per week on average was the previous incumbent picking up and delivering back to the VA?

A: 5.

Q: Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

A: Previous incumbent was Mission Linen Supply, Contract 36C25822C0011.

Q: Should CLIN 0001 be priced as a firm-fixed monthly amount, or on a volume (per-pound) basis?

A: Vol/LB

Q: Is the estimated volume of approximately 1,350,000 pounds per year an estimate, a guaranteed minimum, or a not-to-exceed quantity? If available, can historical monthly and seasonal poundage be provided to support pricing?

A: Approximately1,350,000 pounds of soiled linen annually.

Q: What is the intended scope of CLIN 0002, “Miscellaneous Service (as needed),” and how should that single “EA” line be priced as a plug amount, a not-to-exceed, or an estimated poundage?

A: Miscellaneous Services are intended for services not included in the SOW such as emergency services.

Q: What contract type applies (firm-fixed-price, requirements, or IDIQ), and is there a guaranteed minimum?

A: Firm-fixed price contract will apply.

Q: Given that Section E.2 identifies price as the sole evaluation factor, will offerors’ past performance or prior experience be evaluated, or otherwise considered in the responsibility determination? If so, how will it be assessed?

A: Past performance will not be evaluated.

Q: If past performance is considered, how many references should be provided, and what recency (time period) and relevance (contract size and type, such as healthcare or institutional laundry) criteria apply?

A: Past performance will not be evaluated.

Q: May the past performance and experience of a proposed subcontractor or teaming partner be used to satisfy any experience expectation, and is there a minimum portion of the work to which that experience must correspond?

A: Past performance will not be evaluated.

Q: Please confirm the applicable Service Contract Act Wage Determination number and revision (our reading is 2015-5473, Revision 28), and whether a newer revision will be incorporated before award.

A: At the moment the applicable Service Contract Act Wage Determination number and revision is 2015-5473, Revision 28. If there is a newer revision, it will be incorporated at time of award.

Q: Does the Non-displacement of Qualified Workers requirement (E.O. 14055 / FAR

52.222-17) apply? If so, is a seniority/wage list available?

A: Not Applicable.

Q: Have any amendments been issued to date, are further amendments expected, and what is the cutoff date and time for submitting questions?

A: Amendment 0001 was posted on 07/23/2026 to include FAR 52.212-1 Instructions to

Offerors—commercial products and Commercial Services. Amendment 0002 was posted on

08/04/2026 providing extension information and changes of Solicitation. Amendment 0003 was posted on 08/11/2026 providing extension information.

Q: The Statement of Work references a 2021–2026 period while the CLIN schedule shows

2026–2031.

A: Correction made on Amendment 0002.

Q: How many pickup and delivery points are there, and what are the required days, hours, and any weekend or holiday coverage?

A: One pick-up point, 5 days per week and prepare PAR delivery a day early.

Q: Are the Mental Health pillows and blankets (and any other specified items)

Government-furnished property?

A: Yes.

Q: Is there a phase-in/transition period, and if so, is it separately priced or performed at no additional cost?

A: Performed at no additional cost.

Q: What is the required submission method (specific email address or portal), and are there any format or page-count requirements?

A: Please reference Amendment 0001 for required submission method.

Q: Which documents are required at submission (for example, signed SF 1449, completed price schedule, representations and certifications, and business license), and will unrequested technical narrative be considered or disregarded under the Section E.2 price-only evaluation?

A: Please reference Amendment 0001 for required submission instructions.

Q: Does the requirement mandate a 100% vendor-furnished rental model, or does

SAVAHCS retain any existing Customer-Owned Linen Items (COLI) that the contractor will be required to process alongside rented inventory?

A: A 100% vendor-furnished rental model.

Q: If COLI processing is required, will the vendor be held liable for standard wear-and-tear or replacement costs for government-owned items?

A: No.

Q: What is the exact required Par level distribution across the health care system prior to

Day 1 of contract performance (e.g., 3-Par, 4-Par, or 5-Par systemwide)?

A: 3 Days.

Q: What is the breakdown of initial Par stock required on-site at the SAVAHCS main campus versus off-site reserve?

A: Off Site Reserve will be 96 hour contingency linen.

Q: Will the VA provide an explicit physical technical specification sheet (e.g., thread count, GSM weight, fabric blend 55 / 45 cotton-poly vs. 100% barrier poly, color coding, surgical drape fluid-resistance ratings) for each line item?

A: Fabric blend 55 / 45 cotton-poly vs. 100% barrier poly, color coding depending on the cost.

Q: Are micro-fiber mop heads, microfiber cloths, and barrier isolation gowns included in the general 1,350,000 lbs annual estimated volume, or are they counted / tracked under a separate piece-rate standard?

A: Tracked under a separate piece-rate standard.

Q: What is the allowable monthly threshold or percentage for unserviceable linen loss, damage, or ragging out due to hospital staining / abuse?

A: 3%.

Q: What is the exact procedure and credit mechanism for billing SAVAHCS for linen damaged or destroyed due to non-laundry operational misuse (e.g., surgical tape, chemical staining, iodine)?

A: Actual market rate.

Q: What are the mandatory morning delivery and afternoon pickup time windows for the main logistics dock at the SAVAHCS Tucson campus?

A: Between 6:00AM-800AM and no later than 1230pm in the afternoon.

Q: Is weekend or federal holiday delivery required under normal operations, or strictly on an emergency call-out basis?

A: No, only for Emergency call-out basis due to the fact linen for weekends & holidays should be delivered a day in advance.

Q: Does the contract scope require direct dock-to-dock pickup and delivery to off-site

Community-Based Outpatient Clinics (CBOCs)?

A: No.

Q: If CBOC delivery is required, please provide the physical addresses, delivery dock constraints, liftgate requirements, and designated delivery time slots for each satellite location.

A: N/A.

Q: Is the contractor required to supply all clean / soiled exchange carts, poly-dump carts, and wire delivery hampers?

A: Contractor is required to supply all clean / soiled exchange carts.

Q: What are the physical dimensional constraints (height, width, depth) of the SAVAHCS logistics staging area, freight elevators, and clean linen rooms to ensure incoming contractor carts fit properly?

A: Average dock dimensions for 24-foot box truck.

Q: What is the minimum quantity of dedicated exchange carts required to remain on-site at SAVAHCS at all times?

A: 30.

Q: Is contractor performance restricted strictly to dock-to-dock exchange, or is the contractor responsible for internal ward-level replenishment / clean linen room stocking?

A: Restricted strictly to dock-to-dock exchange.

Q: Does the VA require the primary commercial processing plant to hold active HLAC

(Healthcare Laundry Accreditation Council) accreditation at the time of proposal submission, or is TRSA Hygienically Clean Healthcare certification acceptable as an equivalent?

A: HLAC.

Q: If an accredited plant relies on a secondary backup facility for contingency, must the backup plant also hold active HLAC / TRSA accreditation prior to award?

A: Yes.

Q: What specific lab testing protocols (e.g., ATP surface swab testing, bio-burden counts, quarterly wash water titration analysis) are required, and what is the mandatory submission frequency to the Contracting Officer’s Representative (COR)?

A: Both, every quarter.

Q: Is the contractor required to utilize an independent third-party certified laboratory for wash titration and bacteriological testing, or are internal quality control lab logs permitted?

A: Internal quality control lab logs are permitted.

Q: Does the processing plant require a physical, sealed pass-through barrier wall separating soiled sorting from clean finishing operations, with certified negative air pressure in the soiled room?

A: Yes.

Q: Where must the mandatory 96-hour contingency reserve stock physically reside (e.g., on-site in designated SAVAHCS storage areas, or held off-site at the contractor's plant/warehouse)?

A: Held off-site at the contractor's plant/warehouse.

Q: Is the 96-hour reserve inventory required to be rotated on a continuous basis to prevent fabric degradation and maintain freshness?

A: Yes.

Q: In the event of a facility surge, infectious disease outbreak, or regional emergency, what is the mandatory response time frame (e.g., 2 hours, 4 hours) for supplemental emergency deliveries after receipt of a task order under CLIN 0002?

A: 2 hours.

Q: Is CLIN 0001 billed as a fixed monthly rate based on 1/12th of the annual estimated volume (112,500 lbs/month), or billed monthly on actual net clean pounds delivered?

A: Billed monthly on actual net clean pounds delivered.

Q: If billing is based on actual weight, will invoices be based on Soiled Weight at pickup or

Clean Weight at delivery?

A: Soiled Weight.

Q: What is the required scale calibration protocol (e.g., NIST certification standard) for weighing delivery carts, and how are tare weights for empty carts deducted during daily weight ticket generation?

A: NIST certification standard and Tare weight deducted at laundry facility.

Q: Must weight tickets be signed daily by a SAVAHCS logistics representative prior to invoice submission through the Tungsten Network?

A: Yes.

Q: What specific services, specialized items, or surge scenarios are intended to be covered under CLIN 0002 (Misc. Service - As Needed)?

A: As Needed.

Q: Is CLIN 0002 structured as an unpriced government-established unallocated allowance, or must contractors submit a firm-fixed unit price per unit / hour / event?

A: Contractors must submit a firm-fixed unit price per unit / hour / event.

Q: Which Department of Labor (DOL) Wage Determination applies to plant labor and route delivery drivers for this solicitation?

A: WD # 2015-5473, Revision 28.

Q: Will annual wage rate adjustments mandated under the Service Contract Act (SCA) /

Executive Orders be processed as equitable contract price adjustments under FAR 52.222-

43 for Option Years 1 through 4?

A: Yes.

Q: Under the Service Contract Limitations on Subcontracting, can the government confirm that the small business prime contractor is required to self-perform a minimum of 25% of the total amount paid by the government through contract management, administrative oversight, quality control, logistics supervision, and billing compliance?

A: Per 52.219-14 Limitations on Subcontracting - (1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

Q: What specific supporting documents must be submitted with the proposal to satisfy

Special Standards of Responsibility (SP2) for both the Prime Contractor and

Subcontractor (e.g., plant capacity audits, fleet vehicle registration, HLAC certificates, financial stability verification)?

A: Business License and Subcontractor Compliance. Please refer to Solicitation, page 78.

Q: If utilizing a commercial laundry subcontractor, is a formal binding Letter of

Commitment or Subcontracting Agreement required as part of Volume I / Technical

Proposal?

A: Yes.

Q: What is the allotted transition phase-in window between contract award date and full operational performance start (e.g., 30 days, 45 days, 60 days) to allow initial textile procurement, cart labeling, and software / system integration?

A: 45 days.

Q: Is there an existing incumbent linen inventory available on-site at SAVAHCS that can be inspected and purchased / transferred at fair market value, or must the awardee furnish

100% brand-new rental textiles at contract launch?

A: Yes.

Q: If an inspection is allowed, when will a formal site visit be scheduled for offerors to inspect dock facilities, staging areas, and existing cart conditions?

A: Site visit will not be scheduled.

Q: Does the government have an IGCE range it can share, or provide historical pricing from prior similar work at this location?

A: The Government will not share this information.

Q: Section 1.3.6 mandates "a separate 96-hour contingency supply of linen," while Section

5.1.10 lists detailed par level requirements. The interaction between these is unclear:

Should par levels include or exclude the contingency supply?

A: It would be separate.

Q: Section 5.1.9 specifies detailed wash/dry formulas for mental health pillows and blankets that differ significantly from standard processing (reduced loading, cool-down cycles, moisture sensing protection, specific temperature controls). These represent specialized processing. Are these items priced separately, at a premium rate, or included in the standard per-piece rate?

A: Priced separately.

Q: Section 1.3.9 requires delivery within 4 hours of notification for shortage situations, but no limits on frequency or definition of "emergency" are stated. Is this a rare contingency or a regular expected service? How many emergency deliveries should be anticipated annually?

A: This would be a rare contingency and there is no way to know.

Q: If there is an incumbent, could you please share the current contract number?

A: 36C25822C0011.

Q: The solicitation references approximately 1,350,000 pounds of soiled linen annually, 1,255,500 pounds of clean linen annually, and a detailed estimated annual workload of

1,280,467.2 pounds. Which annual volume should offerors use as the basis for firm-fixed-price quotations?

A: 1,350,000 pounds of soiled linen annually.

Q: Section 5.1.10 identifies approximately 36,000 18-inch microfiber mops per month, while Technical Exhibit 3 identifies approximately 16,875 per month. Which quantity is correct?

A: 36,000.

Q: Is CLIN 0001 intended to be a fixed monthly amount regardless of the actual pounds or pieces processed during the month?

A: Actual Pounds.

Q: Will monthly invoices be paid at the fixed monthly CLIN amount, or will payment be adjusted based on the actual pounds and pieces processed using item-level rates?

A: Adjusted based on the actual pounds and pieces processed.

Q: Please provide the item-by-item quantities required to constitute the 96-hour contingency linen supply.

A: Provided as an attachment on this amendment.

Q: May the contractor use the same vehicle or trailer for clean and soiled linen on separate trips after documented cleaning and sanitization, or are dedicated separate vehicles or trailers required?

A: Yes.

Q: For Special Standard of Responsibility SP1, must the prime contractor possess an active

Arizona or City of Tucson business license, or may the requirement be satisfied through the prime contractor’s current business license and the proposed Arizona subcontractor’s applicable local business license?

A: The prime contractor may satisfy this requirement with their current business license. If a subcontractor will be utilized the subcontractor must also provide their business license.

Q: When is the required 90-day phase-in period expected to begin? Should all mobilization, initial linen inventory, carts, and transition costs be included within the monthly firm-fixed-price amount beginning October 1, 2026?

A: If it is a firm fixed price contract, then yes, it is expected to begin on day one of the contract award.

Q: For the mental-health pillows and blankets, are equivalent commercial washer and dryer systems acceptable when Girbau equipment is identified as preferred, provided the contractor meets all specified processing temperatures, chemistry, moisture, and cycle requirements?

A: Yes.

Q: How will significant increases or decreases in patient census, pounds processed, or linen usage be addressed during contract performance?

A: Adjustments can be made by mutual agreement if the differences become significant one way or the other.

Q: Surgical Isolation Gown. Can you confirm these are the yellow/white gowns or the gowns the Surgeons wear during procedures?

A: Yellow/White gowns.

NOTE: Any questions not answered is due to it not having any relevancy to the current solicitation and or is public information in which a contractor may request a FOIA.