36C26226R0013 0003.docx

SUBJECT*

RESIDENTIAL BEDS (WOMEN)

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Danielle Carroll Danielle.Carroll4@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NA

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 To all Offerors/Bidders

36C26226R0013 10-29-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 12-29-2025 3pm PST x This modification is hereby issued to provide responses to the questions submitted in connection with the solicitation.

Please see subsequent pages.

Danielle Carroll Page 1 of

1. Is there space now, or will there be in the future, to erect a tent structure with two trailers on the West LA Campus similar to the current men’s tents? There is space now, the contract will be placed in an existing bldg. on the WLA campus.

2. If so, will the contractor be permitted to utilize the government’s utilities on the West LA campus? Yes, the contractor will be utilizing this government bldg. and the utilities.

3. Can the PM and the Supervisor be the same position? No, these are distinct and separate positions.

4. Is there any current construction on the VA campus planned for housing this transitional Veteran population in the next few years? See answer 1. There is an existing bldg. that will house this women’s program

5. How many women Veterans are currently utilizing this program? There is no current women’s contract at this time.

6. Where are/were the women Veterans in this program transitionally housed currently/previously? The past women’s contract was located in bldg. 257 on the WLA VA campus.

7. Could the Government please confirm whether the facility for this requirement will be provided on the West LA Campus, and if so, provide the following:

1. Building number and/or address: WLA campus B257

1. Floor plan and details regarding facility including showers, kitchen, storage rooms, other? Yes, the building is equipped with showers, and storage (this is the location that the program had been previously) *no kitchen

1. A complete list of Government-provided equipment and furnishings (e.g., number of washer/dryer, number of refrigerators, cubicles/bunkers, cabinet lockers, desk tables, hygiene facilities, etc.): The contractor will be responsible for providing the washer/dryer and the refrigerators and all things to required for the contract to be fully functioning, except, the government will provide the beds, outside storage, and desk/tables.

8. Cultural Sensitivity is hereby removed from 25.4.1 of the statement of work and now states the following: These trainings are required to be completed immediately upon hire and annually thereafter. Staff shall complete these in order for them to initiate contact and engage with the Veteran residents.

Suicide Prevention Sensitivity to wider issues of homelessness Motivational Interview These trainings are required to be completed within two (2) weeks from hire and annually thereafter:

Crisis Intervention Conflict Resolution De-escalation Techniques Boundaries These trainings are required to be completed within four (4) weeks from hire and annually thereafter.

Sexual Harassment Child abuse/neglect reporting laws Adult abuse/neglect reporting laws Harm Reduction Philosophy Medication Management (RNs/LVNs only) Universal Precautions (disease transmission prevention) Search and Seizure/Probable Cause in the Shelter Setting State and Federal Fair Housing Law and ADA Requirements

9. Is there a bed minimum? 20

10. Is there a distance limitation from LA County? This contract is limited to the WLA campus, bldg. 257

11. Who is the current contractor? None, this is a new solicitation

12. What is the current contract amount? N/A

13. Can you have an intake process that allows you not to accept someone for whatever reason? The contract will be to minimize barriers for entry, however if there are concerns for safety (violence, fall risk, etc.) that can be considered to non-acceptance, however that would be with the agreement of the liaison during the work week.

14. Are all residents self-sufficient? Or is aid needed? All residents must be Adaptive Daily Living/Independent Living Skills independent, be able to live communally and actively participate in Case Management services; it is not a medical contract.

15. Can the residence be in Riverside County? No, all services must be in the WLA catchment area LA County.

16. Emergency Services - How soon after contact will the resident be placed? The contract will require an approved initial inspection before any Veteran can be admitted. Once approved and receipt of their project code, Veterans shall be admitted same day but no less than within 24 hours.

17. Will transportation be provided? Or must the facility provide it? The contractor shall provide transportation to admitted Veterans per contract.

18. Will outpatient, case management and wrap-around services be provided or will the contractor have to provide it? It will be the responsibility of the contractor/residential service provider, however they can refer residents to community provider for services not specifically provided by the provider.

19. If services extend beyond 90 days will the cost change or the resident just continue? Cost remains the same, if the Veteran is granted an extension (30 days prior to the end of the 90 days), they will continue their residency. If they are not, it will be the responsibility of the contractor to find suitable placement elsewhere unpaid.

20. Can residents share rooms? If so, how many residents per room? Yes. Preference is double for CERS model.

21. What is considered "low- barrier therapeutic and rehabilitative milieu and attendant services"? The goal is to house homeless Veterans; we want them to have limited requirements and demands from the program to deter them from entering. Goal is to provide support services to help them gain independence and to support them with case management and other support services to promote success.

22. If services in addition to housing are required should pricing reflect these services or be billed separately? The contract received one per diem rate to all services required per contract.

23. If awarded the contract, proposed start date? Immediately after contract award, the contract has up to 90 days to get their site fully prepared for Veteran stay and staffed up. An inspection will be done to approved the site or address deficiencies; once approved a request for their project code is submitted, once received the contractor can admit Veterans

24. Will a 4-bedroom home be sufficient? No

25. Can your experience be non contracted? If you provide transitional housing to the homeless, individuals released from substance abuse, psychiatric facilities or disadvantaged individuals through an In House work program? Yes, all prior transitional housing experience is considered.

26. Can a non profit organization submit a proposal? Yes

27. Can subcontractors and consultants on this project NOT be registered with Sam.gov if the prime is? The contractor would have to be the prime and be registered in SAMS, they can subcontract work, however sub-contractor would be required to provide all services per the contract. This is usually seen with meals and security.

28. Outside of the attachments do you require a detailed proposal? If so, are there page limitations? This is a contract question. Please see solicitation for submission/proposal requirements.

29. GOVERNMENT FURNISHED PROPERTY?? If there is furniture require/needed in addition to what is listed will it be provided? Yes, the contractor would be responsible for the all office supplies, linen, printers, washer/dryer, refrigerators (med and Vet and/or staff frig), program supplies, etc. to have the contract fully functioning.

30. Please confirm the maximum allowable length of stay under this contract. Is the initial limit 90 days, with extensions up to 6 months? Should contractors rely solely on Attachment D for extension parameters (SOW Reference 39.7; Attachment D)? The program is a 90 day contract to assist Veteran residents with transitioning into permanent housing. If for some reason the Veteran is actively searching for housing and something occurs out of the Veterans hands that delays their transition, they are eligible for up to 2 extensions beyond the 90 day time frame. Each can be from 1-3 month which is determined by the liaison; if both are granted for the max of 3 months, that is an additional 6 months in the program. Veterans that are not actively seeking housing are not eligible for extensions.

31. Clarify the workflow for same-day admissions versus next-business-day VA eligibility verification for consult, community, and direct referrals. Should contractors admit immediately before 7pm and obtain eligibility confirmation the next business day (SOW Reference 2.1.1; 2.1.1.1; 2.1.1.3; 2.2.2.1)? There are 2 ways for a Veteran to be admitted into the contract: 1- VA consults and 2- Direct referrals. For the VA consults, eligibility is already done if the veteran when they are referred for placement admission. For the Direct referrals, all contracts should enroll into SQUARES which they can determine eligibility. Staff should complete a SQAURES for each referred person; during VA business hours or by the next business contract staff must confirm eligibility with their assigned liaison. For both, the veteran is encouraged to present same day, however are given 24 hours in which the bed is held. If they do not present within that time frame, the bed is returned to beds available for placement.

32. Admission cutoff times differ (7pm vs. 9pm). Please confirm the official daily admission window. (SOW Reference 2.1.1.3; 2.4.1). All referrals should come in by 7pm, admission to 9pm.

33. Clarify which section governs eligibility criteria for admission into the CERS-Women’s Program, as the two sections differ. (SOW Reference SOW 2.2; 2.2.2.1) This section, 2.2; 2.2.2.1 is specific to the Veterans being admitted. Veterans must be healthcare eligible but also be willing to engage in CM services, look for and secure housing and be ADL independent for placement consideration.

34. Is there a VA policy governing Safe Room monitoring standards, documentation, proximity requirements, or emergency thresholds (SOW Reference SOW 13.1.6)? in Section 13 of the contract it covers all above inquiries; this is considered a best practice model.

35. Are licensed nursing staff required for medication oversight, or may non-clinical staff monitor self-administered medications? Is VA responsible for any portion of medication reconciliation (SOW Reference 16.12)? No, an RN is not required. Contract staff do not dispense medication. The program is required to monitor the medications being taken by the Veterans take since all meds are surrendered to the program. VA RNs will complete regular review of contractors medication records and logs.

36. May UAs be sent to VA labs? Will VA provide breathalyzer equipment and training, or must the contractor procure them (SOW 13.1.2)? No, breathalyzer equipment and training is the responsibility of the Contractor

37. Should contractor case management documentation follow CPRS formatting standards, or may contractor use its own internal documentation format if all required elements are included (SOW Reference SOW 16.3; 16.7; 16.8)? CM documentation can be the contractor’s format, however all data should be easily seen/reviewed within the content of the notes.

38. Does VA have a standard template for High Suicide Risk (HSR) Safety Plan reviews (SOW 16.3.1–16.3.2)? Yes, our VA Suicide Risk Coordinator team can provide.

39. Does Bldg. 257 require renovations or modifications prior to occupancy? Who is responsible for any required work? No, the contractor will not be required to renovate. Because it is a VA bldg. located on campus, it will be the responsibility of the VA to tend to work orders. The contractor, however, will be responsible for the appliances they install.

40. Confirm whether Bldg. 257 contains a kitchen, food storage, refrigeration, and dishwashing space. If not, will VA allow offsite meal preparation or delivery (SOW 11.2)? No, it does not contain any. Yes, the VA will allow. However, all food must meet state standards, i.e.: stream tables, refrigeration, etc.

41. Confirm whether Bldg. 257 has laundry machines or hookups. If not, must contractor install them or will VA? Yes, Bldg. 257 has plumbing hookups. Provider provides the laundry machines.

42. How many of the 22 VA-furnished beds and rooms in Bldg. 257 meet ADA accessibility standards? Are additional ADA upgrades required of contractor? All do, no additional upgrades are required.

43. Does a Safe Room already exist in Bldg 257. If not, which party is responsible for converting a room into a Safe Room, and will VA provide specifications? Yes, there are two rooms available.

44. Request a floor plan identifying Veteran rooms, case management offices, HCHV COR workspace, Safe Room, communal areas, dining, kitchen, and entrances/exits.

Once awarded, contractor will have access to the space.

45. Confirm the utilities provided by VA (water, electricity, gas, Wi-Fi). Will Contractor be permitted to add networking/cabling upgrades if needed? Yes, the VA is responsible for all utilities. The contractor will be responsible for installing their networking/tv/surveillance needs and any updates as required.

46. Clarify whether “identify a safe physical environment” refers to preparing Bldg. 257 or identifying an additional contractor-controlled space. Preparing 257 contract site, no additional space will be provided. Contractor is responsible to furnish the environment for it to be welcoming and the beautification of the space.

47. Will VA ensure all Life Safety Code requirements (fire extinguishers, alarms, signage) are met prior to contractor arrival, or must contractor procure missing items (SOW Reference SOW 8)? Currently the VA is addressing the bldg. to ensure it is meeting all code requirements, however all new contracts require an initial inspection before Veterans can be admitted; this inspection will consist of 5 disciplines who will evaluate the space after the contractor outfits the it with required staff, their policies and procedures, mock files/folder, livable accommodations for veterans to move in, etc.

48. Please confirm whether VA provides an after-hours point of contact for consult clarification, or whether contractors make all after-hours determinations until next business day (SOW 2.3). The contractor will have a CLINICAL SUPERVISOR and a PROGRAM MANAGER responsible for after-hours program needs. Liaison are consulted next business day.

49. Confirm how many VA personnel require onsite office space, and whether VA provides the office furniture for those spaces (SOW reference 2.6). The program will have 1-VA liaison, there is space at the program to house this VA personnel.

50. Confirm access to public transit or VA transportation serving Bldg. 257. If limited, will contractor shuttle services be permitted? Yes, to both on campus. Off campus, yes to contractor capabilities (see transportation section in contract)

51. May Contractors use rideshare service (Lyft/Uber) to meet housing search transportation requirements when transit is unavailable (SOW reference 15)? Yes, see transportation section in contract.

52. Confirm when per diem begins for direct/community referrals—upon same-day admission or only after VA eligibility approval (SOW reference 17/1-17.2). HCHV CRS is paid one month in arrears. HCHV CRS pays for overnight stay; veterans must be living at the program.

53. Confirm whether all contractor staff require individual HMIS and SQUARES logins, and whether VA background checks are required prior to system access (SOW reference 23). All CM staff, the PM and CS will require individual HMIS login. CM and PM should have SQUARES login. There will be no need for VA background check, that will be the responsibility of contractors HR dept.

54. Is the contractor required to use the VA-issued daily census template, or may an equivalent contractor template be used if all elements are provided (SOW Reference 17.7-17.8? Yes, they are required to use the VA issued census template.

55. Will VA authorize a pre-award site visit to Building 257 for contractors to assess readiness, utility functionality, ADA, kitchen, and laundry capacity? No

56. Are local permits (occupancy, food handling, fire inspection) required, or is Building 257 exempt as federal property? Occupancy- no, Food handling- yes, Fire inspection will be done by the VA.

57. Will VA provide a standard personal property inventory form for Veterans’ belonging in cases of hospitalization, AWOL, or death (SOW Reference 16.11.3). All policies and procedures, including forms, will be the responsibility of the provider.