36C26226Q1335 0001.docx

SUBJECT*

Upright Freezers and LN2 Container

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Melissa Ramirez Melissa.Ramirez8@va.gov

PLACE OF PERFORMANCE

VA Greater Los Angeles Healthcare System

11301 Wilshire Blvd

Los Angeles CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation See attached amendment.

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 691-26-4-4360-0073 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach

CA 90815

To all Offerors/Bidders

36C26226Q1335 08-24-2026

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-27-2026 10:00 PDT See CONTINUATION Page Amendment 0001 under solicitation# 36C26226Q1335

i. Shall provide revised salient characteristics.

ii. Shall provide clarification and responses on frequent asked questions.

iii. Shall extend offer to August 27th, 2026 10:00am PST.

All other terms and conditions remain unchanged.

Hestia Sim Contracting Officer Page 1 of Page 1 of

CONTINUATION PAGE

SALIENT CHARACTERISTICS

CLIN 0001 PHCbi VIP ECO Natural Refrigerant -86°C Upright Freezer Model# MDF-DU702VHA-PA or equal- Quantity: 6EA

· Must be designed for laboratory materials and sample storage.

· Must be able to reach a minimum Temp range of -40° to a maximum -86°C and come with a settable temperature control capability.

· Must come with a minimum of two (2) 750-watt variable speed compressors.

· Must come with a temperature Uniformity of +/- 5ºC.

· Must be a natural refrigerant that is environmentally friendly.

· Must come with two standard insulated inner doors.

· Must come with a minimum of three (3) adjustable stainless-steel shelves.

· Must come with LCD Touch Screen Control for easy access to functions and messages and screen lock with password protection.

· Must come equipped with Microprocessor with non-volatile memory and USB data retrieval.

· Must have self-diagnostic status alert function that monitors internal abnormalities of power failure, low voltage, open door, and compressor run-time conditions.

· Must come with an outer door handle such as an EZlatch or similar designed to tolerate frequent door openings and configured to allow additional padlock for securing valuable samples.

· Must come equipped with two vacuum releases: one auto release in door and one manual release.

· Must be able to hold a minimum of twelve (12) racks for 2” fiberboard box capacity.

· Must be have a Cryostorage box capacity for a minimum of 576 two-inch boxes and 384 three-inch boxes.

· Must offer at least/minimum 25.7 (729 L) cubic feet of usable storage space for biological samples.

· Must have a maximum dimension width (W) x depth (D) x height (H) exterior: 40.6 x 36.8 x 78.5 inch.

· Must have a maximum dimension W x D x H interior 34.3 x 23.6 x 55.1 inch.

· Must meet the following certifications: ISO9001, ISO13485, and ISO14001.

· Must be a NEMA 5-20P plug type.

CLIN 0002 Custom BioGenic Systems LN2 container including 2301 Autofill-Monitor System with Gas By-Pass and LN2 Hose Model# S-5000AB or equal–Quantity: 1EA

· Must allow for conventional immersion liquid nitrogen (LN2) storage.

· Must come equipped with wide lid opening for easy access to samples.

· Must have an auto-fill monitor/control system with LN2 bypass and LN2 connection hose.

CLIN 0003 Custom BioGenic Systems Vapor Platform Model# PLT39-6R or equal-Quantity: 1EA

· Must be compatible with CLIN 0002.

· Must be designed to hold circular LN2 container.

· Must be a 6-inch riser from the bottom to accommodate a square rack system.

CLIN 0004 White Glove Delivery-Quantity: 1JB

· The contractor shall provide delivery and initial onsite installation and assembly for all items detailed in this document.

· The contractor shall provide all travel, tools, labor, and materials necessary to complete assembly.

· Delivery must be pre-coordinated with VA prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

· The contractor must remove equipment from their packing crates so as not to compromise the integrity of the equipment.

· The contractor is responsible for initial onsite installation and assembly of equipment including unpacking, placement, assembly, and set up of the equipment.

· The contractor is responsible for moving equipment from warehouse to their final designated location.

Frequently asked Q’s for 36C26226Q1335

1. Q. Is the ability to set the unit at -40°C is a mandatory salient characteristic for the upright freezers?

A. Yes, must be able to reach a minimum Temp range of -40° to a maximum -86°C and come with a settable temperature control capability.

2. Q. Does the documentation for VAAR 852.212-71 Gray Market and Counterfeit Items need to specifically name vendor as an authorized reseller/dealer?

A. As mentioned in the combined synopsis/solicitation: Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter or other documents from the OEM. The letter must either state specific product(s) quoted or the quoter is an authorized distributor for all the manufacturer’s products. This letter or corresponding document must be on the manufacturer’s letterhead and contain the signature of an authorized official for the manufacturer.

3. Q. What is the final location for white-glove delivery?

A. Delivery will be to VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd., Los Angeles, CA 90073. However, confirmation of exact delivery location will be provided by the VA POC post-award as this will be pre-coordinated with VA prior to any attempts at delivery.

4. Q. Is “initial onsite installation and assembly” limited to unpacking, placement, assembly, and setup of the equipment?

A. Yes, initial onsite installation and assembly includes uncrating, unpacking, placement, assembly, and setup of the equipment.

Please note, previous quotes prior to this amendment will not be considered, as all contractors are required to acknowledge Amendment 0001 and resubmit their quotes.

Quotes are due on Thursday, August 27th, 2026, at 10am Pacific Time.

All other terms and conditions remain unchanged.