36C26226Q1305.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Department of Veterans Affairs NCO 22 - Network Contracting 4135 S. Power Road Mesa AZ 85212

POINT OF CONTACT*

Contract Specialist Jessica Brooks jessica.brooks3@va.gov 480-466-7940

PLACE OF PERFORMANCE

VA San Diego Healthcare System

3350 La Jolla Village Drive

San Diego CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

PMR MERIT SCOUT NAV SYSTEM

PERFORMANCE WORK STATEMENT

1. CONTRACT TITLE: Maintenance and Repair Merit Scout Navigation Systems

2. PLACE OF PERFORMANCE: (664) VA San Diego Healthcare System

3. PERIOD OF PERFORMANCE: 10/1/2026 – 9/30/2027

4. CONTRACT TYPE: Firm Fixed Price

5. SCOPE: Corrective Maintenance Support on Merit Equipment

(A) The intent of this Request for Quote is to enter a one year, Firm-Fixed-Price contract for corrective maintenance, software maintenance and support, and applicable software updates for Merit Scout Navigation systems.

(B) The Vendor shall provide all labor, supervision, materials, parts and transportation required to maintain and repair Merit Scout Navigation systems.

6. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK:

The Vendor shall cover labor and material costs to service and repair the equipment during the term. Services include (a) unlimited technical support; (b) customer use of a loaner while the customer’s equipment is being repaired; (c) all non-disposable parts and labor; (d) all routine software and hardware upgrades; and prepaid shipping for all equipment repairs. Telephone support services and on-site service calls shall be available from 7:00 AM – 4:00 PM, Monday through Friday, Pacific Time, excluding holidays.

Vendor shall provide the COR an electronic copy of the field service report after every remote or on-site service call within 7 calendar days. At a minimum, this report must contain a detailed description of any services or repairs performed for each item of equipment, and must also include a listing of replacement parts, when applicable, total hours of service, safety check, performance data, and the date. The report will also include any Vendor recommendations necessary to maintain the equipment in optimum operating condition. Service Technician shall document and report to the COR any unsafe conditions or signs of misuse or abuse regarding this medical equipment.

SCOUT 2.5D EE 129018 SN SC01279

SG-01 Ultrasonic Probe EE 155567 SN SG02640 SG-01 Ultrasonic Probe EE 157841 SN SG14722 SG-01 Ultrasonic Probe EE 155570 SN SG07236 SG-01 Ultrasonic Probe EE 157842 SN SG14726

7. SERVICE CALLS:

Service also includes all necessary intervening service calls required to repair an instrument. Intervening services will be rendered as directed by the COR. All services (PMI’s and intervening service calls) shall be performed in accordance with the original manufacturer’s specifications and FDA guidelines.

8. INTERVENING SERVICES: Intervening services shall include, but not limited to the following:

(A) Cleaning of the equipment;

(B) Reviewing operating software diagnosis to ensure that it is operating in accordance with the manufacturer’s specifications;

(C) Calibrating and lubricating the equipment;

(D) Performing intervening maintenance;

(E) Testing and replacement of faulty and worn parts and/or parts which are likely to become faulty, fail, or become worn;

(F) Inspecting and replacing, when indicated, electrical wiring and cables for wear and fraying

(G) Inspecting and replacing, when indicated, all mechanical components.

(H) The Contractor shall furnish documentation, all measurements, and calibration data collected to ensure that the system is performing in accordance with the manufacturer’s performance standards;

(I) Intervening services shall be performed during normal working hours of the VASDHC. Intervening services includes parts required for maintaining this equipment in optimum operating condition.

9. PARTS:

(A) The Vendor shall furnish replacement parts meeting or exceeding the original equipment manufacturer specifications.

(B) Replaced parts are to be disposed of by the Vendor after obtaining approval from the COR, except for hard drives that have the capability of storing sensitive information. They must be disposed of according to local Facility Policy and with the Information Security Officer (ISO) concurrence.

(C) Operating and consumable supplies are not part of this contract. Replaced parts covered by the intervening services shall be itemized as a no-charge item on the Vendor’s invoice and shall be identified by the part listed on the manufacturer’s schematics or part list.

(D) The Vendor is required to have a sufficient supply in stock or be able to obtain all parts required for work under this contract. The Vendor shall have complete service documentation, including necessary manuals and schematics.

(E) Unserviceable parts will be replaced by the Vendor on an exchange basis within eight (8) working hours, labor to install replacement part are included.

(F) Part numbers as shown on the manufacture schematics/parts list will indentify all parts that are replaced. All newly installed replacement parts become the property of the Government. Any worn defective parts will be replaced free of any charges.

(G) When parts are required and are not covered by intervening services, such needs shall be identified to the COR along with an estimate of charges. The COR will evaluate these needs and request through the Contracting Officer appropriate action(s). These parts will be installed under a separate purchase order.

10. TEST EQUIPMENT:

The VA shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Vendor to bring the appropriate equipment and/or supplies necessary to complete the work as required within.

11. REMOVAL OF EQUIPMENT:

Government property shall not be removed from the station without a signed property pass. This property pass may be obtained after the removal is authorized by the Contracting Officer or COR. If sensitive data is stored on the device, the Facility Information Security Officer must be involved and should approve the process of removing equipment from the government site. Equipment shall not be removed by the Vendor from the government site for minor repairs. The Vendor assumes full responsibility for the equipment while it is off-site or in transit.

12. BADGES AND PARKING:

(a) All Vendor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents.

(b) It is the responsibility of the Vendor’s personnel to park in the appropriate designated parking areas. Parking information is available from VASDHS Police Service. VASDHS will not validate or make reimbursement for parking violations of the Vendor’s personnel under any circumstance.

13. REPORTING:

(During Normal Working Hours); For any repairs or service that will be performed during the normal working hours of 8:00 a.m. through 5:00 p.m., Monday- Friday the Vendor shall check-in with the Police Service and with the COR before proceeding to the job site. Vendor shall also check-out with the COR and Police Service before leaving the job site.

14. REPORTING:

(During Other than Normal Working Hours). On-site services shall be performed during normal working hours (8:00AM – 5:00PM, Monday – Friday) only. A separate, pre-authorized Purchase Order will be required for on-site services performed during other than normal working hours.

15. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the COR or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under separate purchase authorization. The Vendor is cautioned that only the Contracting Officer may authorize additional services or repairs and that reimbursement will not be made unless this prior authorization is obtained.

16. NATIONAL HOLIDAYS:

Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. Hours of Operation are (Tues/Wed/Thurs) every week from 0700 to 1530. Unless one of those days falls on a holiday, then they would move to another day in the week.

17. INVOICING AND PAYMENTS:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135) Payment shall be made monthly in the arrears upon receipt of properly prepared invoice. The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

1. Dates of service.

1. Description of services.

1. Invoice number, date.

1. Contract number.

1. Obligation number Failure to comply with the above shall delay payment to the Contractor. Final Payment: The Contracting Officer will process final payment when all required documents are received, and the Contracting Officer Representative has completed final acceptance notice.

WAGE DETERMINATION

https://sam.gov/wage-determination/2015-5635/30

Sources Sought Notice