36C26226Q1019.docx

SUBJECT*

Biomed Test Equipment Calibration Services

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Katharine Robert katharine.robert@va.gov

PLACE OF PERFORMANCE

VA Long Beach Healthcare System

Tibor Rubin VA Medical Center

5901 East Seventh Street

Long Beach CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. This is a Sources Sought Notice only. This Sources Sought Notice is not a request for competitive quotes and no solicitation is available. All interested parties must respond to the Sources Sought Notice in writing. The purpose of this sources sought notice is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested in and capable of providing the services described below. Responses to this notice must include the following: (a) company name (b) address (c) point of contact (d) phone and email (e) SAM UEI number (f) Business size standard, and (g) must provide a capability statement that addresses the organizations qualifications and ability to perform the work described below. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to fully comply with the requirement. The Government is requesting an informal quote for these services in addition to a capability statement using the included price schedule found on the last page of this Sources Sought Notice. The informal quote is for market research purposes only, and will not form a binding agreement.

2. The purpose of this notice is to determine if there are interested contractors that are capable of providing annual calibration services and routine technical support services for VA owned equipment for the VA Long Beach VA Healthcare System located at 5901 E 7th St. Long Beach, CA 90822.

3. The Draft Statement of Work included in this Sources Sought Notice is not final. No inquiries will be accepted at this time. Responses must be submitted via email only to Contract Specialist: Katharine Robert at katharine.robert@va.gov no later than 3:00 PM Mountain Time, July 1, 2026.

DRAFT STATEMENT OF WORK

I. Background: The VA Long Beach Healthcare System (VALBHCS) has a requirement for a base plus for option year contract for onsite pressure, temperature, EKG testers and other specialty biomedical equipment calibrations on Government owned equipment. These services allow VA to continue to use the test equipment to perform critical maintenance on all medical equipment.

II. Scope: The services to be provided by the contractor under this contract shall consist of furnishing all necessary parts, materials, supplies, equipment, qualified personnel, labor, transportation, and access required to calibrate the Government-owned equipment under the terms and conditions of a full service contract. All services shall cover the VA Long Beach owned equipment listed in “Attachment A - Equipment List". The contractor shall provide daily technical telephone support for all listed equipment, and onsite calibrations to all listed equipment in June of each year.

III. Anticipated Period of Performance:

Base Year: 9/15/2026 – 9/14/2027 Option Year 1: 9/15/2027 – 9/14/2028 Option Year 2: 9/15/2028 – 9/14/2029 Option Year 3: 9/15/2029 – 9/14/2030 Option Year 4: 9/15/2030 – 9/14/2031

IV. Hours of Coverage:

a. Normal hours of coverage will be Monday through Friday from 5am to 5pm PST.

b. All service/repairs will be performed during stipulated hours of coverage unless requested or approved by Biomedical Engineering.

c. Federal Holidays observed by the VAMC are:

Sources Sought Notice

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Sources Sought Notice

· New Year’s Day

· Martin Luther King Day

· President's Day

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

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V. Services to be Provided:

a. Telephone Technical Support: Technical Telephone Support will be provided 24/7, 365 days a year.

b. Labor: The contractor will provide all labor associated with the repair of the equipment covered under the contract agreement. Inadequate or improper calibration performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA. There will be no limitation to the number of labor hours provided within the stipulated timeframes of contract coverage.

c. Response Times: Contractor will acknowledge requests by telephone for service within 2 hours. The contractor will always contact the Biomedical Engineering Section, (562) 826-5977 before and after arrival at the site.

d. Reporting Procedures:

· The Contractor must report to the Biomedical Engineering Department (Building 5, Room 138) to sign the visitor logbook. In addition to signing-in, the Contractor personnel shall wear their VA issued badge and identify him/herself to the Using Service before proceeding to the job site.

· For services to be performed outside normal working hours, the Contractor must obtain approval from the Biomedical Engineering COR prior to performing any afterhours work. If the afterhours request is approved, the Contractor must report to the Biomedical Engineering Department (Building 5, Room 138) to sign the visitor logbook and pick up a visitor badge. In addition to signing-in, the Contractor personnel shall identify him/herself to the Using Service before proceeding to the job site.

· Prior to leaving the facility, the Contractor shall communicate status of equipment to the Using Service and sign out of the logbook in the Biomedical Engineering Department.

Note: To ensure proper equipment history documentation, the contractor will forward all preventive maintenance records within 5 working days of completion to Biomedical Engineering.

e. Documentation:

· For Preventive Maintenance, Contractor will provide a PM checklist to VA Long Beach Biomedical Engineering, listing each action taken to complete the maintenance.

· Contractor will provide individual results which describe services performed (in sufficient detail to be acceptable to the field inspectors of The Joint Commission). The following information must be provided in each report:

1) Date of service

2) Summary of problem and action taken

3) Parts replaced

4) Labor hours

5) Travel time

6) Equipment serviced (description, Equipment ID #, serial number, etc.)

7) Purchase order number

Note: This report must be approved and signed by Biomedical Engineering personnel or their representative. The service report must be provided to Biomedical Engineering within 5 business days of service provided. A copy of each report will be left with Biomedical Engineering. In the event that Biomedical Engineering is not available to receive the service report (outside normal working hours), the service report will be left with the supervising official of the equipment that was serviced; the supervising official will forward the service report to Biomedical Engineering (138M) the next working day.

f. Qualifications: Contractor shall be engaged full-time in the service and support of the equipment listed in Section I.

· Contractor shall have access to complete service manuals

· Contractor shall have access to software diagnostic keys

· Contractor shall, without exception, provide all hand tools, diagnostic test equipment, ladders, and anything else necessary to perform the work.

VI. Contractor Badging: Compliance with VA Handbook 0735 – HSPD-12 Program To comply with Department of Veterans Affairs (VA) Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) requirements, the Prime Contractor shall coordinate with the Contracting Officer’s Representative (COR) regarding all site visits to the VA Long Beach Healthcare System. Badges are mandatory for all contractors and subcontractors entering the facility.

The Prime Contractor is responsible for ensuring that all required information and documentation are submitted to the COR with sufficient lead time to allow for proper processing of badge requests. No contractor or subcontractor may begin work onsite without an approved badge, except under emergency conditions as outlined below.

1. Processing Time: Badge issuance may take up to 30 calendar days due to required background checks. The Prime Contractor must begin coordination with the COR immediately upon contract award to avoid repair, service, or project delays.

1. Onsite Visits for Badging: Contractors should anticipate at least two separate onsite visits:

· One visit for fingerprinting.

· One visit to pick up the issued badge.

1. Mandatory Training: All contractors and subcontractors must complete mandatory training assigned through the VA’s electronic Training Management System (TMS) before badges are issued. This training typically requires approximately two (2) hours to complete. Badge issuance and retention are contingent upon successful completion of this training.

1. Emergency Repairs Exception: In cases where an emergency repair or service is required and the contractor or subcontractor has not yet been issued a permanent VA badge; a temporary day badge may be issued by VA Police for that emergency only. The Prime Contractor must still ensure that permanent badging is pursued without delay following the emergency event.

Attachment A – Equipment List

Technology 800B 800B TEE Transducer Leakage Current Tester

Technology

Dale

TEE Transducer Leakage

Dale

Digital Pressure Meter

Datrend

Datrend

Datrend

Datrend

Impulse

ProSim 4

PSR-11-75-KE10+ Oxygen

Gas Flow Analyzer - Depot

PSR-11-75-KE10+ Oxygen

Flow Rate/Temp Tester

Instruments Ohaus

PLS

SPX222

B9444946

Instruments Pronk

PUP-50

OX-1

Ultrasound Watt Meter SpO2 Simulator

Technologies Pronk

Pronk

Technologies

Pronk

Pronk

Pronk

Technologies

Pronk

Technologies

Technologies

Technologies

Technologies

Technologies

Technologies

Technologies

Technologies

DT-207L

Supplies/Services

GRAND TOTAL

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Sources Sought Notice