RFQ 36C26226Q1001_0001.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Quarterly Recurring Ice Machine Maintenance Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 85723

SOLICITATION NUMBER* 36C26226Q1001_0001

RESPONSE DATE/TIME/ZONE 07-23-2026 17:00 PACIFIC TIME, LOS ANGELES,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* H345

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contracting Officer Daniel Kneizeh daniel.kneizeh@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Long Beach VA Healthcare System-LBVAHCS

5901 E. 7th St.

Long Beach CA

POSTAL CODE 90822

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION

***This Solicitation is being Amended to include Attachment 7 (Inventory List), Attachment 8 (Vendor Questions & Agency Answers), updated Statement of Work, and Evaluation Factors***

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 8/26/2025.

This solicitation is set-aside for 100% total Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $13M.

The FSC/PSC is H345.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Quarterly Recurring Maintenance Services for Ice Machines.

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE – SERVICES

***Note that the award will have an additional unpriced CLIN for Repairs above and beyond routine Maintenance Services***

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 YR ____________

Quarterly Ice Machine Cleaning & Sterilization Services in accordance with the Statement of Work.

Contract Period: Base

1.00 YR _____________

Quarterly Ice Machine Cleaning & Sterilization Services in accordance with the Statement of Work.

Contract Period: Option Period One https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 accordance with the Statement of Work.

Contract Period: Option Period Two accordance with the Statement of Work.

Contract Period: Option Period Three

4001 1.00 YR _____________ _____________

accordance with the Statement of Work.

Contract Period: Option Period Four

GRAND TOTAL _____________

STATEMENT OF WORK

1. CONTRACT TITLE: Quarterly Recurring Ice Machine Maintenance

2. BACKGROUND INFORMATION: The Long Beach Veterans Affairs Healthcare System (LBVAHCS) has a requirement for quarterly cleaning and maintenance of fifty-eight (58 each) ice machines (232 each, total services per year) to ensure compliance with the Veterans Health Administration (VHA) Directive 1061 (2) - Prevention of Health Care-Associated Legionella Disease and Scald injury from Water Systems.

3. SCOPE OF WORK: The Vendor shall travel to LBVAHCS locations as required to perform quarterly inspection, and maintenance on fifty-five (58 each) ice machines (232 each, total services per year).

a. The Contractor shall actively track the equipment preventative maintenance due dates and will coordinate with the Program Point of Contact prior to initiating any work or service.

b. The Contractor shall perform ice machine maintenance per manufacturer recommendations. Work shall include but not limited to:

i. Perform visual inspection of equipment for wear, corrosion, or leaks.

ii. Clean, Descale, and Sanitize ice machines per manufacturer guidelines and recommendations.

iii. Return the system back into service, check for proper operation, and adjust if necessary.

iv. All chemicals used must be “VHA” approved and meet manufacturer requirements.

v. Maintenance shall be completed once every ninety (90) days.

4. ADDITIONAL SCOPE DETAILS:

a. The Contractor shall wear all OSHA regulated and VHA Personal Protective Equipment

(PPE).

b. The Contractor shall abide by all hospital policies for Interim Life Safety Measures (ILSM) policies. The Contractor will set up work area providing all barriers and protection needed to ensure safe maintenance of equipment. Healthcare System Policy: Interim Life Safety Measure, Issue Date January 2020.

c. Depending on the scope of work the Program Point of Contact and the Contractor must attain and provide the correct type of permit required by VHA Safety Office. Work cannot commence until the appropriate work permit has been signed off by all parties. The following permits will apply depending on the scope of work:

i. Pre-Construction Risk Assessment

ii. Activity Hazard Analyses

iii. Infection Control Risk Assessment

5. REPORTS/REPORTING REQUIREMENTS:

a. The Contractor upon completion of service, shall provide a maintenance report. The report shall be a hard copy form and digital form (email). The report will include a description of services performed and include, but not limited to the following information:

i. Name and address of Contractor performing work.

ii. Date, time (start/end), equipment downtime, and hours on-site.

iii. Identification of equipment including device number, manufacturer, model, serial number, locations, and any other pertinent information.

iv. Description of services, deficiencies, and corrective actions. (if applicable)

v. Pictures showing before and after condition.

vi. VA Contract Number and Purchase Order (P.O.)Number

vii. Provide three (3) copies of the reports to the HVAC shop supervisor, and

Program Point of Contact within five (5) days of completion of service. The Program Point of Contact will provide reporting details and points of contact upon contract award.

6. LICENSING REQUIREMENTS: The Contractor is required to have completed and must provide the following current, safety training certifications:

• Supervisor: Occupational Safety and Health Administration (OSHA) 30-hour

Construction Safety course completed within five (5) years of awarded contract date.

• Tradesmen: OSHA 10-hour Construction Safety training completed within five (5) years of awarded contract date.

• Contractor shall possess current certification and or license to perform inspection, testing, and maintenance per any local, state, and federal requirements.

• All certifications and licenses must be presented to the Program Point of Contact prior to any services being performed.

• EPA 608 Certification

7. CONTRACTOR REGISTRATION REQUIREMENTS: The Contractor shall check in with the Program Point of Contact or designee upon arrival to LBVAHCS Facilities.

a. The Contractor shall coordinate with the Program Point of Contact to obtain the proper

I.D. Badge prior to starting work.

i. Only Real ID compliant Drivers Licenses/IDs can be used as acceptable form of ID.

ii. The Contractor personnel are required to wear I.D. Badge during the entire time on VA property.

8. PROGRAM POINT OF CONTACT: TBD Upon Award

Name Title Phone Email

TBD Program Point of

Contact

TBD TBD

9. HOURS OF COVERAGE: Normal hours of coverage will be Monday through Friday from

7:30am to 4pm PST. Services and or repairs will be performed during stipulated hours of coverage unless requested or approved by Engineering.

The following Federal Holidays are observed by the LBVAHCS:

New Year's Day Martin Luther King Day President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

10. PERIOD OF PERFORMANCE: Five Year Contract, (Base Year and Four, One-Year Option

Periods). Contract start date will be 9/1/2026.

11. PLACE OF PERFORMANCE:

Long Beach Veterans Affairs Healthcare System (LBVAHCS) 5901 E. 7th St.

Long Beach, CA 90822

Long Beach Veterans Affairs Healthcare System (LBVAHCS) Community-Based Outpatient Clinics 770 S. Placentia Avenue, CA 92870

FOB: Destination

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications-Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation provisions and clause apply to this acquisition:

• FAR 52.212-1 Instructions to Offerors–Commercial Products and Commercial Services (SEE

ATTACHMENT ONE)

• FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (SEE ATTACHMENT

TWO)

• FAR 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal

Transactions (SEP 2024)

• FAR 52.203-18 Prohibition On Contracting With Entities That Require Certain Internal

Confidentiality Agreements Or Statements—Representation (JAN 2017) https://www.sam.gov/portal https://www.sam.gov/portal

• FAR 52.204-7 System For Award Management—Registration (Deviation) (NOV 2025)

• FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

• FAR 52.219-1 Small Business Program Representations (Deviation) (NOV 2025)

• FAR 52.229-11 Tax On Certain Foreign Procurements—Notice And Representation (JUN 2020)

• FAR 52.233-2 Service Of Protest (SEP 2006)

• FAR 52.252-5 Authorized Deviations In Provisions (NOV 2020)

• FAR 52.240-90 Security Prohibitions And Exclusions Representations And Certifications (Deviation) (NOV 2025)

• VAAR 852.215-72 Notice Of Intent To Re-Solicit (OCT 2019)

• VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

• VAAR 852.233-71 Alternate Protest Procedure (OCT 2018)

• VAAR 852.233-71 Alternate Protest Procedure Note (MAY 2010)

The following contract clauses apply to this acquisition:

• FAR 52.212-4 Contract Terms and Conditions–Commercial Products and Commercial Services

(NOV 2023)

• ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.203-6 Restrictions On Subcontractor Sales To The Government Alternate I (Nov 2021)

(JUN 2020)

• FAR 52.203-13 Contractor Code Of Business Ethics And Conduct (NOV 2021)

• FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• FAR 52.203-19 Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements

(JAN 2017)

• FAR 52.204-9 Personal Identity Verification Of Contractor Personnel (JAN 2011)

• FAR 52.204-13 System For Award Management—Maintenance (Deviation) (NOV 2025)

• FAR 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed For Debarment, Or Voluntarily Excluded (JAN 2025)

• FAR 52.209-9 Updates Of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

• FAR 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations (NOV 2015)

• FAR 52.217-8 Option To Extend Services (NOV 1999)

• FAR 52.217-9 Option To Extend The Term Of The Contract (MAR 2000)

• FAR 52.219-8 Utilization Of Small Business Concerns (Deviation) (NOV 2025)

• FAR 52.219-14 Limitations On Subcontracting (Deviation) (NOV 2025)

• FAR 52.222-3 Convict Labor (Deviation) (NOV 2025)

• FAR 52.222-35 Equal Opportunity For Veterans (Deviation) (NOV 2025)

• FAR 52.222-36 Equal Opportunity For Workers With Disabilities (Deviation) (NOV 2025)

• FAR 52.222-37 Employment Reports On Veterans (Deviation) (NOV 2025)

• FAR 52.222-40 Notification Of Employee Rights Under The National Labor Relations Act (Deviation) (NOV 2025)

• FAR 52.222-41 Service Contract Labor Standards (Deviation) (NOV 2025)

• FAR 52.222-42 Statement Of Equivalent Rates For Federal Hires (MAY 2014)

• FAR 52.222-43 Fair Labor Standards Act And Service Contract Labor Standards-Price Adjustment

(Multiple Year And Option Contracts) (Deviation) (NOV 2025)

• FAR 52.222-50 Combating Trafficking In Persons (Deviation) (NOV 2025)

• FAR 52.222-54 Employment Eligibility Verification (Deviation) (NOV 2025)

• FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) (NOV 2025)

• FAR 52.222-90 Addressing DEI Discrimination By Federal Contractors (Deviation) (APR 2026)

• FAR 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (MAY 2024)

• FAR 52.232-33 Payment By Electronic Funds Transfer—System For Award Management (OCT 2018)

• FAR 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (MAR 2023)

• FAR 52.233-3 Protest After Award (AUG 1996)

• FAR 52.233-4 Applicable Law For Breach Of Contract Claim (OCT 2004)

• FAR 52.240-91 Security Prohibitions And Exclusions (Deviation) (NOV 2025)

• FAR 52.244-6 Subcontracts For Commercial Products And Commercial Services (Deviation) (APR 2026)

• FAR 52.252-6 Authorized Deviations In Clauses (NOV 2020)

• Mandatory Written Disclosures

• VAAR 852.201-70 Contracting Officer's Representative (DEC 2022)

• VAAR 852.203-70 Commercial Advertising (MAY 2018)

• VAAR 852.204-70 Personal Identity Verification Of Contractor Personnel (Deviation) (MAR 2026)

• VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB (SEE ATTACHMENT

THREE)

• VAAR 852.219-75 Notice of Limitations on Subcontracting-Certificate of Compliance For Services and Construction (Deviation) (JAN 2023) (SEE ATTACHMENT FOUR)

• VAAR 852.222-71 Compliance With Executive Order 13899 (Deviation) (Apr 2025) (APR 2025)

• VAAR 852.228-71 Indemnification And Insurance (MAR 2018)

• VAAR 852.232-72 Electronic Submission Of Payment Requests (NOV 2018) *

• VAAR 852.237-74 Non-Discrimination In Service Delivery (OCT 2019)

• VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

* This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

Service Contract Act Wage Determination #: 2015-5613, Revision 32, Published 5/12/2026

This will be a Firm Fixed-Priced Contract.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Basis of Award. This procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is the sole evaluation factor. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

The following are the decision factors: Price, Special Standards of Responsibility, and Past Performance.

Price: The Government will evaluate offers for award purposes on the total cost to determine that cost is fair and reasonable. The Government anticipates adequate price competition and intends to award without discussions with respective Offerors. However, the Government reserves the right to conduct discussions if deemed in its best interest.

Special Standards of Responsibility: The following special standards of responsibility apply to this procurement:

(Provide Certifications, Relevant Experience and Qualification Statements)

Special Standards (SP1): Offeror must have an active OSHA 29 CFR 1910 Training Certificate. The offeror must produce documentation through the aforementioned via a diploma or certificate.

• Yes

• No

Special Standards (SP2): Offeror must have an active OSHA (10-Hour) Construction Safety Training Certificate. The offeror must produce documentation through the aforementioned via a diploma or certificate.

Special Standards (SP3): Offeror must have an active OSHA Personal Protective Equipment/Fit Testing Procedures/Standard # 1910.134 App A. The offeror must produce documentation through the aforementioned via a diploma or certificate.

Special Standards (SP4): Offeror must have an active OSHA Personal Protective Equipment/General Requirements/Standard # 1910.132. The offeror must produce documentation through the aforementioned via a diploma or certificate.

Special Standards (SP5): Offeror must have their Technician/Mechanic working on the Ice Machines must have EPA 608 Certification. The offeror must produce documentation through the aforementioned via a diploma or certificate.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. If there is no past performance, the rating will be neutral.

Submission of your response shall be received not later than 5:00 PM PDT, July 23, 2026, via email only to daniel.kneizeh@va.gov. Subject line shall include “RESPONSE TO RFQ 36C26226Q1001_0001” for consideration. RFQ response must be in PDF format; it is the Offerors’ responsibility to ensure that the quote/offer is received on time.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

Daniel Kneizeh, Contracting Officer, Email: daniel.kneizeh@va.gov.

ATTACHMENTS

Attachment One: FAR 52.212-1 Instructions to Offerors

Attachment Two: FAR 52.212-2 Evaluation

Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB

Attachment Four: VAAR 852.219-75 VA Notice of Limitations on Subcontracting

Attachment Five: Statement of Work

Attachment Six: Solicitation Schedule

(Provide Certifications, Relevant Experience and Qualification Statements)