36C26226Q0819.docx

SUBJECT*

FUEL TRANSFER SERVICE VA Loma Linda Healthcare System

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Stephanie Naron stephanie.naron@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

VA Loma Linda Health Care Systems (VALLHCS) requires fuel transfer service. See SOW below for more information.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 424720/ 200 Employees.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail to stephanie.naron@va.gov. All information submissions to be marked Attn: Stephanie Naron, Contract Specialist and should be received no later than 05/20/2026 at 16:30 PST.

STATEMENT OF WORK

1. Contract Title Big Bertha Fuel Transfer 605 25 F410

2. Background The facility is replacing the emergency generator (Big Bertha) with a new generator in a new location in the parking area. The existing underground storage tank (UST) that feeds Big Bertha will no longer be needed. The new generator has a new UST near the new generator yard. The fuel will need to be transferred to the new tank for use with the new generator.

3. Scope Coordinate fuel transfer date with the facility. The COR will be the main POC to provide access to the USTs. All fuel extraction, filtering, transportation and pumping to be done by the contractor.

A. Preparation Ensure traffic has been blocked or rerouted.

The contractor will furnish all necessary equipment for the transfer and filtering/reconditioning of fuel.

The contractor will coordinate with the COR to ensure the work can be completed without disruptions to parking access or the employee parking.

Check fuel levels at the old UST and new UST. Only remove and filter the amount of fuel that can be placed into the new UST.

B. Operation Pump approximately 17,000 gallons of #2 red dye diesel from the existing UST located at the plant.

Filter and transport the fuel 200 yards to the new UST located at the new generator yard.

Coordinate with COR to determine the amount of fuel that can be placed into the new UST. The amount will not exceed 17,000 gallons.

C. Cleaning Legally dispose of all filtered waste.

Protect pavement from spills.

Clean any spillage that occurs.

4. Specific Requirements The contractor will furnish all materials, equipment, tools, supervision, and personnel necessary to accomplish the actions indicated in the contractual documents.

All employees of the vendor shall comply with the VA security management program and obtain permission of the VA police, be identified by the project and employer, and restricted from unauthorized access.

Prior to the commencement of work, the contractor shall conduct a site walk with the VA COR to coordinate with the facility areas impacted and discuss the schedule/sequence of events.

Contractor will make site visits as necessary to survey existing conditions and determine existing as-built conditions affecting this project.

5. Equipment The contractor shall furnish all equipment necessary to safely and efficiently perform fuel transfer operations as described in this Statement of Work. At a minimum, the contractor shall provide the following:

i. Fuel Filtering/Reconditioning Truck The contractor shall provide a self-contained mobile fuel filtration unit capable of filtering #2 red dye diesel fuel to remove water, sediment, and microbial contamination. The filtration unit shall be capable of processing the full transfer volume (not to exceed 17,000 gallons) within the 10-calendar-day period of performance.

ii. Pumping Equipment The contractor shall provide pumping equipment with sufficient capacity to transfer fuel from the existing UST to the new UST located approximately 200 yards away. Pump capacity shall be sufficient to complete the transfer within the period of performance without disruption to facility operations.

iii. Hoses and Transfer Lines The contractor shall provide all hoses, fittings, and transfer lines necessary to connect pumping equipment to both the existing and new USTs. All hoses and fittings shall be compatible with #2 diesel fuel and rated for the pressures involved in the transfer operation.

iv. Spill Containment Equipment The contractor shall provide adequate spill containment equipment including, but not limited to, secondary containment berms, drip pans, absorbent materials, and spill kits sufficient to contain and remediate any fuel spill that may occur during transfer operations. The contractor shall take all necessary precautions to protect pavement, storm drains, and surrounding environment from fuel spills.

v. Traffic Control Equipment The contractor shall provide all traffic control equipment necessary to block or reroute vehicle and pedestrian traffic in the affected areas during fuel transfer operations, in coordination with the COR. Traffic control shall be conducted in accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD).

6. Licensing Requirements The contractor shall possess and maintain all applicable federal, state, and local licenses, certifications, and permits required to perform fuel transfer operations in the State of California. At a minimum, the contractor shall provide proof of the following prior to commencement of work:

i. Underground Storage Tank (UST) Certification The contractor shall hold a valid UST Contractor Certification issued by the California State Water Resources Control Board (SWRCB) in accordance with California Health and Safety Code Section 25284.1. All personnel directly performing UST-related work shall hold valid individual UST Service Technician certifications as required by the SWRCB.

ii. Hazardous Materials Handling The contractor shall comply with all applicable California Environmental Protection Agency (CalEPA) and Department of Toxic Substances Control (DTSC) regulations governing the handling, containment, and disposal of hazardous materials, including #2 red dye diesel fuel. The contractor shall maintain a current Hazardous Materials Business Plan (HMBP) as required by the California Health and Safety Code Chapter 6.95.

iii. Hazardous Materials Transportation The contractor shall comply with all applicable U.S. Department of Transportation (DOT) hazardous materials transportation regulations (49 CFR Parts 171–180) and California Highway Patrol (CHP) motor carrier permit requirements for the transportation of Class 3 flammable liquids. All drivers involved in fuel transportation shall hold a valid Commercial Driver's License (CDL) with Hazmat endorsement.

iv. Environmental Compliance The contractor shall comply with all applicable U.S. Environmental Protection Agency (EPA) Underground Storage Tank regulations (40 CFR Part 280) and California SWRCB UST regulations. All filtered waste and byproducts generated during fuel transfer operations shall be legally disposed of in accordance with federal, state, and local regulations. The contractor shall provide the COR with documentation of proper waste disposal upon completion of work.

v. Proof of Licensing The contractor shall submit copies of all required licenses, certifications, and permits to the Contracting Officer's Representative (COR) no later than five (5) calendar days prior to commencement of work. Work shall not begin until the COR has confirmed receipt and acceptability of all required documentation.

7. Services Not Covered Any work other than as specified in the contract shall be identified as a non-priced task, and if determined by the Contracting Officer (CO) to be within the overall scope of the contract, work shall be added by a modification to the contract. Any work requested that is identified as outside the scope of the contract shall be addressed by the facility as a separate procurement.

8. Security Requirements The C&A requirements do not apply, and a Security Accreditation Package is not required.

This service does not involve contractor connection of one or more contractor-owned IT devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Therefore, Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6.

9. Data Rights The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. Place of Performance Work shall be performed at the Loma Linda VA Medical Center located at 11201 Benton St., Loma Linda, CA 92357.

11. Period of Performance The period of performance for this project will be 10 calendar days from date of award.

Work Hours Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm Pacific Time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

Before commencement of work, the contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures and means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee. All alternate working hours shall be approved in advance by the COR. Allow 5 days for approval of any alternate working hours needed.

Federal Holidays

If a holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a national holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

12. Identification, Check-in, Parking, and Smoking Regulations Identification The vendor's employees shall wear visible identification at all times while on VALLHCS premises. Contractor employees shall report to VA Police upon entry to the VALLHCS facility to obtain a visitor badge. Contractor employees are required to be escorted by the COR or designee once on campus prior to commencement of work. During emergencies, contractor personnel shall check in with VALLHCS Police if the VALLHCS COR or designee is not available.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Parking It is the responsibility of contract personnel to park in the appropriate designated parking areas. Parking information is available from the VA Police & Security Service Office. The contractor assumes full responsibility for any parking violations.

Smoking Veterans Health Administration (VHA) Directive 1085 provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This directive implements a smoke-free policy based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures. Questions may be referred to VHA Smoke Free: vhasmokefree@va.gov.

Weapons and Contraband Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of VALLHCS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Safety All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering VALLHCS, shall comply with applicable Federal, State, and VA safety and fire regulations and codes in effect during the performance period of the contract.

The contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel or damage to Government equipment. Every effort shall be made to safeguard human life and property.

The contractor shall comply with all applicable Federal, State, and local requirements regarding workers' health and safety, including but not limited to those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7, 29 CFR 1910.132(d)(1)(iii), and 29 CFR 1910.137.

The contractor shall provide all necessary tools and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

13. Contractor Personnel Contractor's Program Manager The contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The contractor's Program Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Contractor's Employees The contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Contract personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

14. Contractor Qualifications & Other Responsibilities The contractor shall obtain all necessary licenses required to perform this work. The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her or his/her employees' fault or negligence. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject the contractor's employees for the rendering of services. Complaints concerning contract personnel's performance or conduct will be dealt with by the contractor and COR, with the final decision being made by the Contracting Officer.

15. Insurance Coverage The contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee's Public Liability Insurance in accordance with Federal and State of California laws. The contractor shall be responsible for all damage to property caused by the contractor or any employee engaged in the performance of this contract.

The Government shall be held harmless against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

Before commencing work under this contract, the Contracting Officer shall require the contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

The contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance prior to commencement of work.

16. Invoicing and Payment Overtime & Holiday Pay Any overtime and/or holiday pay that may be entitled to the contractor's employees shall be the sole responsibility of the contractor and shall not be billed to nor reimbursed by the Government.

The contractor will bill and be paid for actual services provided by contractor personnel. The contractor will not be paid for "availability" or "on-call" services unless otherwise provided herein.

Invoices Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice submitted by the contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), and provide a complete and accurate description of services/supplies delivered/rendered, including dates of performance, amounts, unit prices, extended totals, and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the VALLHCS COR has received all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made in monthly arrears for services provided during the billing month in accordance with FAR 52.212-4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

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