RFI 36C26226Q0678 - Teleradiology Physician Services - NMVAHCS.pdf

RFI # 36C26226Q0678

Teleradiology Physician Services – NMVAHCS

THIS REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT IS ISSUED

SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES

NOT CONSTITUTE A SOLICITATION.

RFI # 36C26226Q0678

1. Purpose: Responses to this Sources Sought must be in writing. The purpose of this Sources

Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business capability, including Service-Disabled

Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing Teleradiology Physician Services for New Mexico VA

Health Care System (NMVAHCS).

2. The NAICS/PSC for this requirement is:

NAICS Code: 621512 - Diagnostic Imaging Centers PSC: Q522 - Medical - Radiology

Size Standard: $19.0 Million

3. Description of Requirement: The Contractor shall furnish all key personnel to provide services necessary to perform Teleradiology Physician services to eligible beneficiaries of the

Department of Veterans Affairs (VA) and the NMVAHCS. The VA Radiology Services follow the standards & guidelines set forth by American College of Radiology (ACR) Practice

Parameters and Technical Standards | American College of Radiology (acr.org). A contractor providing Teleradiology Physician services shall provide services consistent with the Joint

Commission (TJC) and that meet or exceed the VA and the ACR Guidelines.

Place of Performance: Services shall be provided off-site at the Contractor’s location.

Business Hours: The contractor shall be available Monday through Friday from 16:00 PM to

08:00 AM, and 24 hours per day on Saturdays, Sundays, and all Federal holidays. Transmission of images for interpretation may occur outside of these work schedule windows. Contractor shall be available to the Facility for consultation and interpretation 24 hours a day, 7 days a week, 52 weeks a year for STAT, urgent, and routine exams as needed.

IT/Infrastructure: Examination images captured by NMVAHCS will be transmitted to the contractor using the Digital Imaging and Communications in Medicine (DICOM) protocol and the Federal Information Processing Standard (FIPS) compliant encryption. Final reports are transmitted to the VA using secure HL7 messages.

Length of Requirement: Base Year and four (4) Option Periods for a total of Five (5) year requirement.

Practice%20Parameters%20and%20Technical%20Standards%20|%20American%20College%20of%20Radiology%20(acr.org).

Practice%20Parameters%20and%20Technical%20Standards%20|%20American%20College%20of%20Radiology%20(acr.org).

4. Interested and capable Contractors: Respond to this notice not later than April 30, 2026, 10:00 AM PST by providing the requested information via email only to Ramonalisa Aviles, Contracting Officer at Ramonalisa.Aviles@va.gov.

5. Required Information: Interested and capable Contractors shall provide the following information:

(a) Company name

(b) Address

(c) Point of contact

(d) Phone, fax, and email of primary point of contact

(e) Contractor’s Unique Entity ID (SAM) number

(f) Type of small business, if applicable, (e.g. Service-Disabled Veteran Owned Small

Business (SDVOSB), Veteran-owned Small Business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small

Business).

(g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI.

(h) A capability statement that provides detailed information for one or more reference contracts that demonstrate your company’s experience in providing

Teleradiology Physician Services. Respondents must provide the following information for each reference contract the respondent identifies as evidence of the respondent’s capability to perform the work required by this procurement:

• The legal name of entity with whom the respondent held the contract;

• The contract number;

• A description providing details of the specific tasks the respondent performed under that contract;

• The dates during which the respondent performed the contract;

• The name, phone number, and email address of a person at the entity with whom the respondent held the contract who can verify the information the respondent provides regarding this reference contract.

• If a respondent offers to demonstrate experience through the proposed use of subcontractors, the respondent must provide all of the information required above for one or more reference contracts performed by each subcontractor the respondent intends to use AND state what tasks each subcontractor will perform for this procurement and what tasks the respondent will perform for this procurement.

mailto:Ramonalisa.Aviles@va.gov

NOTE: The information requested above is required by the Government to determine whether there are sufficient small business concerns of a particular type who are capable of performing the work required by this procurement to determine if this procurement should be set aside for a given type of small business concern.

FAILURE TO SUBMIT ALL OF THE INFORMATION REQUESTED ABOVE TO

SUPPORT A RESPONDENT’S CLAIMED EXPERIENCE MAY BE VIEWED BY

THE GOVERNMENT AS EVIDENCE THAT THE RESPONDENT LACKS THE

ABILITY TO PROVIDE TELERADIOLOGY SERVICES REQUIRED BY THIS

PROCUREMENT. THIS, IN TURN, MAY AFFECT THE GOVERNMENT’S

DETERMINATION ABOUT WHETHER THE REQUIREMENTS FOR A SET-

ASIDE PROCUREMENT HAVE BEEN MET.

6. SDVOSB/VOSB respondents:

(a) If respondent is SDVOSB or VOSB, respondent is encouraged to provide proof of certification at https://veterans.certify.sba.gov/. In addition, SDVOSB/VOSB

Contractors are asked to acknowledge that they understand the limitations on subcontracting pursuant to VAAR 852.219-75 which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

(b) Small businesses, including SDVOSB/VOSB contractors are also advised that per 13 CFR, §125.6 the prime contractor's limitations on subcontracting for this procurement are as follows:

(1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified acquisition threshold (as defined in the FAR at 48 CFR 2.101), an 8(a) contract, an SDVOSB contract, a VOSB contract, a HUBZone contract, or a WOSB or

EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

(2) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

https://veterans.certify.sba.gov/ https://www.ecfr.gov/current/title-48/section-2.101 https://www.ecfr.gov/current/title-13/part-127

7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://sam.gov/. Registration must include Representations and Certifications.

8. Attachments: See attached Performance Work Statement (PWS) – Teleradiology

Physician Services - NMVAHCS and Estimated Number of CPT Codes – NMVAHCS for more details.

(End of Source Sought Notice) https://sam.gov/