S02 - RFQ 36C26226Q0675 0002 Amend.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 05-13-2026

VA-26-00040889

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26226Q0675

X

X X

X 1

STAT Reference Lab for Send Out Testing for Phoenix VAHCS.

The purpose of this Modification/Amendment is for the following:

1) To provide additional clarification to potential offerors on questions concerning this solicitation accidentally not addressed in Amendment 0001. See following pages for questions and answers.

2) Due date and time for receipt of offers remains unchanged. Due by: 7:00AM PST on 25 May 2026.

Question: Can you please confirm which tests would be required to run STAT? It looks like only 3 on the attached list are indicated as STAT? (ethylene glycol, volatiles, and methanol)

Answer: Yes, those 3 tests marked as STAT in the spreadsheet attachment (and also listed in section B.2. STATEMENT OF WORK, part VIII List Of Required Tests, page 12 of the solicitation) will always be STAT. The Phoenix VAHCS reserves the right to request others STAT in certain circumstances but not on a regular basis.

Question: on page 45. The document references “2.1.8 Offerors shall complete and submit the Schedule of Services in section B.3,” but I was unable to locate a section B.3 in the materials provided. I did notice there’s a ‘Schedule of test performance’ listed under B III A 13 on page 5, which appears to align more closely with the overall statement of work. Could you clarify if this is the section we should be referencing, or if there’s a separate document or section we might have missed? Thank you for your assistance.

Answer: Section B3 does not exist, clerical error. The correct language should have read “Offerors shall submit their Schedule of Services and pricing for testing listed in section B.2 Statement Of Work, paragraph VIII List of Required Tests”. Essentially, to provide one’s pricing/quote.

Question: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: This question is not reflective of the solicitation. We are only answering questions that fall within the scope of the solicitation post.

Question: The General Instructions for Proposal Submission indicate submissions should be in Adobe or MS Word formats. Please confirm whether the pricing proposal may be submitted using the provided Excel spreadsheet (S02 – RFQ Attachment A RefLab.xlsx).

Answer: The purpose of the attached spreadsheet with the solicitation is for offerors to use it for their pricing/offers/quotes to the government but is optional and not mandatory. If an offeror wishes, they may use their own quote format and letterhead with pricing information instead of the spreadsheet.

Question: Can you please confirm whether it is acceptable to add additional columns to the far right of the Attachment A document to include the following information?

Answer: If an offeror wishes to modify Attachment A spreadsheet to provide equal-to products and or additional information, they may. As long as their proposal covers all requirements and shows all pertinent information. Another option is for an offeror to use their own quote format and letterhead with pricing information instead of the spreadsheet, once again, ensuring it covers all required items.

Question: Section VII – Quality Assurance Monitoring, Item E references a Performance Requirements Summary Matrix; however, this matrix does not appear in the posted documentation. Should offerors assume the same QASP matrix used for VA Phoenix Sources Sought 36C26226Q0388?

Answer: Yes, the matrix did not move over to the solicitation. See below.

Performance Objective

Task

Indicator Performance Standard

Acceptable Quality Level

Surveillance

Method Disincentive

Ensure the safety and integrity of specimens

PHI incident documentation and reports. Specimen integrity incident documentation and reports

No lost or misplaced specimens resulting in a PHI violation 100% of the time. Upon receipt from the VA, specimens are transported and arrive to contractor facility in a manner that is suitable to perform testing 100 % of the time

No lost or misplaced specimens resulting in a PHI violation 100% of the time.

Upon receipt from the VA, specimens are transported and arrive to contractor facility in a manner that is suitable to perform testing 100 % of the time

Direct observation, contractor reporting, and government inquires.

No charge will incur for each specimen that is lost or destroyed. In addition, $100 may be deducted from the monthly invoice for each specimen that is lost or destroyed.

Unfavorable performance rating.

All anatomic pathology materials (e.g., histology blocks, slides or other diagnostic material) generated by the VA shall be returned within 7 days after final diagnosis is reported

VA documented receipt of pathology materials within 7 days after final diagnosis is reported

Receipt of pathology materials within 7 days after final diagnosis is reported >= 95% of the time

Receipt of pathology materials within 7 days after final diagnosis is reported >= 95% of the time

Direct Observation

Unfavorable performance rating.

The results of testing shall be reported within the prescribed turnaround times provided by the Contractor as part of the test information.

Monthly turnaround time report

Result turnaround times are met >= 90% of the time

Result turnaround times are met >= 90% of the time

100% inspection of the TAT on 6 randomly selected tests per quarter

5% of the cost of each test result reported late may be deducted from the monthly invoice.

Unfavorable performance rating.

Customer service is accessible by telephone service 24 hours per day;

7 days per week

Response to call

Follow-up call if voicemail/message left by VA employee and/or COR

24 hours per day; 7 days per week

Shall not be unavailable during specified hours more than one time except for extenuating situations within period of performance. Vendor shall follow-up on voicemails/messages >=90% of the time from customer by next business day

Direct Observation

Unfavorable rating

Contractor shall provide a cumulative workload summary report of tests performed. The summary shall include the test name/description, monthly test volume, year-to-date test volume, unit test cost, monthly test expenditures, year-to date test expenditures and test turnaround times

A copy of the report shall be delivered electronically to the Contracting Officer, Lead COR, and each Government facility COR by the 10th of the month following the close of the reporting month.

Timely delivery of reports, with all cumulative summary required items, >=90% of the time.

Timely delivery of reports, with all cumulative summary required items, >=90% of the time.

Direct Observation

Unfavorable

The Contractor shall continuously hold a Certificate of Compliance or Certificate of Accreditation from the Centers for Medicare & Medicaid Services as meeting the requirements of the Clinical Laboratory Improvement Amendments of 1988 or shall demonstrate accreditation by a regulatory agency(s) with deemed status from the Centers for Medicare & Medicaid Services, e.g. The College of American Pathologists, and/or other state regulatory agencies, as appropriate, and as mandated by federal and state statutes. The Contractor shall maintain valid certifications during the entire performance period of this contract.

Certificate of Compliance or Certificate of Accreditation from the Centers for Medicare & Medicaid Services

OR

Accreditation by a regulatory agency(s) with deemed status from the Centers for Medicare & Medicaid Services, e.g. The College of American Pathologists, and/or other state regulatory agencies, as appropriate, and as mandated by federal and state statutes

Certificate of Compliance or Certificate of Accreditation from the Centers for Medicare & Medicaid Services 100% of the time.

OR

Accreditation by a regulatory agency(s) with deemed status from the Centers for Medicare & Medicaid Services, e.g.

The College of American Pathologists, and/or other state regulatory agencies, as appropriate, and as mandated by federal and state statutes 100% of the time.

Certificate of Compliance or Certificate of Accreditation from the Centers for Medicare & Medicaid Services 100% of the time.

OR

Accreditation by a regulatory agency(s) with deemed status from the Centers for Medicare & Medicaid Services, e.g. The College of American Pathologists, and/or other state regulatory agencies, as appropriate, and as mandated by federal and state statutes 100% of the time.

Direct Observation

Unfavorable