36C26226Q0445.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT

Contract Specialist Marco Ramos marco.ramos1@va.gov

PLACE OF PERFORMANCE

Sepulveda VA Healthcare Facility

Engineering Department

16111 Plummer St.

North Hills CA

DESCRIPTION

ADDENDUM TO 52.212-2 EVALUATION-COMMERCIAL ITEMS (NOV 2021)

Technical Requirements

1. Email confirmation of having registered with the VAs financial system located in the Customer Engagement Portal (CEP) located at: https://www.cep.fsc.va.gov.

2. Completed 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, paragraph (d) requires certification to be completed, signed, and returned with the offeror’s submission.

Basis For Award This procurement is being conducted pursuant to FAR part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the technical requirements and the evaluation factors.

Price - The Government will evaluate offers for award purposes on the total cost to determine that cost is fair and reasonableness. The Government anticipates adequate price competition and intends to award without discussions with respective offerors. However, the Government reserves the right to conduct discussions if deemed in its best interest.

Past Performance - Satisfactory performance information available on data independently obtained from Government and commercial sources to include Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance and Integrity Information (FAPIIS). Offeror will receive a neutral rating if no past performance information is found.

Experience – Provide prior contracts as refence. Contracts performed in a healthcare environment providing and replacing the pump and motor. Provide contract number, period of performance. A minimum of (2) past contracts.

Evaluation Process - Offers will be evaluated in the following manner. The lowest-priced offer will be identified. The lowest-priced offer will be evaluated to determine if the offered price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the offered price will be evaluated to determine if it is reasonable. If the offered price is found to be reasonable, the offeror who submitted this offer will be identified as the “successful offeror.” The contracting officer will then determine if the successful offeror is responsible. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced offer following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all offers not acceptable and cancel the solicitation if the lowest-priced offer exceeds the amount of funding available for the procurement. The contracting officer may likewise find an offer under evaluation, as well as all remaining offers not acceptable and cancel the solicitation if the offer currently under evaluation exceeds the amount of funding available for the procurement. A preliminary review of offers will be conducted if all factors are not addressed the offer will not be forwarded for evaluation this will preclude the offer from any further consideration for award.

In addition to submitting their pricing, offerors must also establish their qualifications and demonstrate their ability to perform all services pertaining to this solicitation.

The Government anticipates adequate price competition and intends to award without discussions with respective offerors. However, the Government reserves the right to conduct discussions if deemed in its best interest.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum 52.212-2)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

The Government will award a single contract to the responsible Contractor whose offer conforming to the solicitation is the most advantageous to the Government based on FAR 13.106-2(b)(3) comparative evaluation procedures. The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum but is not required to do so.

INSTRUCTIONS TO OFFERORS:

Offerors should review this entire solicitation before submitting an offer to ensure that their offers meet all requirements.

Prospective Offerors are notified that vendors require to be registered with the VAs financial system. Offerors will need to do so using the 10091 webform located in the Customer Engagement Portal (CEP) located at: https://www.cep.fsc.va.gov as the paper/pdf version of the form will no longer be accepted. This registration is required to be completed at the time of submitting an offer. Failure to include a confirmation of this registration may preclude the offeror from consideration for award or considerably delay award.

Prospective Offerors are notified 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, paragraph (d) requires certification to be completed, signed, and returned with the offeror’s submission. Failure to include this completed information will preclude the offeror from consideration for award.

Amendments to this Solicitation: Contractors are encouraged to monitor the Contract Opportunities website at SAM.gov | Contract Opportunities with respect to this solicitation because any amendments to this Solicitation will be posted on that website.

Submittal Instructions: The offer must be labeled with the Contractor’s name and business address of firm, the solicitation number, and point of contact to include name, telephone and email address. The Government is not responsible for identifying inconsistencies between the two and may rely on either version at its discretion.

The contractor is advised that all submissions and related materials become the property of the U.S. Government and will not be returned. A Contractor’s offer, if accepted by the Government, will form binding parts of the contract that results from this solicitation. Therefore, care must be taken to properly address the requirements set forth in this RFQ.

Each Offeror shall submit only one offer which addresses all Government requirements outlined in this solicitation. Offerors shall submit their offers with a cover letter, by date and time noted on the first page of the SF1449 in block 8. The contractor shall submit their offer electronically to Marco.Ramos1@va.gov.

• No Zip Files will be accepted

• Facsimile offers will not be accepted

Questions:

Questions are due by 3/25/2026 NLT 10:00am PST.

Offer Due Date:

The Offeror shall submit completed offer electronically to marco.ramos1@va.gov by the time and date specified on Block 8 of the SF-1449.

Contractors are responsible for ensuring that the Contract Specialist has received the offer before the response deadline. The Government will not be responsible for delays or failures of either the Contractor’s e-mail system or the Government’s e-mail system.

Contractors may be asked to clarify certain aspects of their offer. Communication conducted to resolve minor or clerical errors will not be constituted as discussions. Although the Government intends to make award without discussions with respective contractors, the Government reserves the right to conduct discussions if deemed in its best interest.

Each Offeror shall submit only one offer which addresses all Government requirements outlined in this solicitation. Offerors shall submit their offers with a cover letter, by date and time noted on the first page of the SF1449 in block 8. The contractor shall submit their offer electronically to marco.ramos1@va.gov.

Content Organization:

Each offer shall include three (3) separate files with the content as described below in order to be considered for award. Deviating from this requirement may exclude your offer from award.

File #1: General Information and Price/Cost Schedule - The offeror shall submit their pricing within the schedule, Section B, of the SF 1449. The offeror shall properly complete the solicitation document (SF 1449) along with any amendments (SF 30), if any are issued. Complete Blocks 12, 17a (please include SAM UEI number), 30a, 30b, and 30c of the Standard Form 1449.

File #2: SPECIAL STANDARDS OF RESPONSIBILITY – To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their [offers]. Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for the contract award.

SP1: Special Compliance. NFPA 25 and NFPA 72 compliance.

SP2: Specialized Experience. Provide prior contracts as reference. Contracts are performed in a healthcare environment providing and repairing the Siemens Fire Alarm System. Please provide 2 previously awarded contracts with contact of your VA Campus POC.

(End of Addendum 52.212-1)

Fire Alarm System Repair

See attached document: S02 Solicitation 36C26226Q0445

Combined Synopsis/Solicitation Notice