S06 Solicitation 36C26225R0086 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

To all Offerors/Bidders

36C26225R0086

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-06-2025 11:00 AM PDT

X 1

This amendment is issued to:

1) Include Clause 852.222-71 Compliance with Executive Order 13899 to the solicitation.

2) Post Q&A

3) Revise Content Organization under section E1 from "Each offer submitted shall include four (4) separate files" to

"Each offer submitted shall include three (3) separate files" to confirm three (3) files are required.

4) Extend the solicitation to Friday June 6, 2025 NLT 11:00AM.

All other terms and conditions remain the same.

Helena Roba

Contracting Officer

Q and A for 36C26225R0086 – Furniture Relocation and Installation

1. Subcontracting Clarification: Can you confirm that a teaming agreement is an acceptable framework for establishing a subcontractor relationship, provided the prime contractor complies with the limitations on subcontracting (i.e., performs at least 51% of the personnel cost for services)?

A. Subcontracting must be in accordance with FAR 44 - Subcontracting Policies and Procedures. Prime contractors and subcontractors must comply with the limitations on subcontracting.

2. [C.9, pg. 22] Personnel Requirement Timing: Can proposed key personnel (e.g., Project

Manager, movers) be identified as contingent hires in the proposal, or must they be employed at the time of submission?

A. Personnel must be employed at the time of submission.

3. [B.2, pg. 5] Multiple Award Clarification: Is this a single award IDIQ contract, or does the

VA intend to issue multiple awards under this solicitation?

A. The VA intends to issue a single award IDIQ

4. [C.7, pg. 19] Period of Performance: What is the anticipated base period of performance, and how many option years are expected?

A. The Projected Period of Performance for the base year is between 07/01/2025 –

06/30/2026 and 08/01/2025 – 07/31/2026 plus four (4) anticipated option years.

5. [D.2, pg. 39] Wage Determination – Labor Categories: What specific labor classifications from the wage determination are expected for this contract (e.g., movers, installers, drivers)?

A. Labor classifications are furniture handlers, movers, installers and drivers.

6. [D.2, pg. 39] Certified Payroll Requirement: Is certified payroll reporting required under this contract?

A. Certified payroll reporting may be required.

7. [C.1(q), pg. 15] Employee Coverage: What types of employee coverage (e.g., workers comp, benefits) must the contractor provide under this contract?

A. Employee coverage will be in IAW the included wage determination.

8. [B.2, pg. 5] Minimum Staffing Utilization: How many days per week or hours per day are the minimum four personnel and one truck expected to be utilized?

A. Minimum Staffing utilization will depend on tasks. Task orders will be issued on a need base.

9. [D.1, pg. 33] Task Order Structure: Will services be performed on a recurring basis, or only as needed under individual task orders? Will there be advance notice of tasks?

A. Yes, services will be performed on a recurring basis. There will be advance notice of tasks.

10. [D.1, pg. 33] Expected Response Time: What is the expected response time once a task order is issued?

A. Expected response time will be given prior to the issuance of tasks orders.

11. [D.1, pg. 34] Travel Reimbursement: Will the VA reimburse travel from the contractor’s local warehouse or office to the job site?

A. The VA will not reimburse for travel.

12. [D.1, pg. 34] Expected Task Frequency: Can the VA provide estimated frequency or volume of relocation and installation tasks (e.g., monthly or annually)?

A. Tasks frequency has not been determined.

13. [D.1, pg. 34] Furniture and Equipment Types: What categories of items are typically involved (e.g., desks, modular systems, medical equipment)? Will any require specialized handling?

A. The categories of items typically involved are office equipment and modular furniture.

14. [D.1, pg. 35] Task Turnaround Expectations: What is the expected turnaround time (e.g., hours or days) for completing relocation or installation tasks once requested?

A. Expected turnaround time will vary depending on tasks.

Facilities and Logistics (Refer to Section D.1 – Statement of Work, pages 35–36)

15. [D.1, pg. 35] Warehousing Responsibilities: Is the contractor required to provide warehousing space, or will the VA furnish storage facilities?

A. Contractor’s warehouse may be used.

16. [D.1, pg. 35] Warehouse Location Preference: Is there a required or preferred proximity for the contractor’s warehouse to the VA GLA Healthcare System?

A. There is no required or preferred proximity for the contractor’s warehouse to the VA GLA Healthcare System.

17. [C.1(g), pg. 12] Billing & Payment: Is monthly invoicing the expected schedule? What is the typical payment processing timeframe?

A. Monthly billing is anticipated.

18. [E.1 & E.6, pages 40 & 50] Past Performance Eligibility: Can past performance examples include those completed by subcontractors, or must all examples be from the prime contractor?

A. Past performance must be from the prime contractor.

19. Could you please confirm whether this opportunity will result in a multiple-award

IDIQ or a single-award contract?

A. A single award IDIQ is anticipated.

20. Are there Preferred Vendors/Solutions?

A. No

21. What is the contract Funding?

A. This contract will be awarded as an IDIQ. Task orders will be awarded against the IDIQ on a need basis.

22. In Section E beginning on P.45 under Content Organization it states (bolding is mine):

Each offer submitted shall include four (4) separate files with the content as described below in order to be considered for award. And then underneath that it goes on to request 3 files. Can you please provide information on what would be the 4th separate file?

A. Three (3) Files are required, an amendments will be issued to correct any inconsistencies.

23. Please clarify, does this contract require 1 Move coordinator, 1 Lead installer, and 4 Installers/movers. Line item 0005,1005,2005,3005, & 4005 all state hours estimated at 7968 hours.

A. Yes, the current estimate is 7968 hours. However, task orders will be issued on a need basis.

24. Is this contract the same as Solicitation 36C26225R0024?

A. The is a re-solicitation of 36C26225R0024 to correct discrepancies.

25. The Wage Determination 2015-5613 Revision No. 28 – does not include a move manager listed under the 09000 – Furniture Maintenance and Repair Occupation. Which occupation code shall be used for the move manager?

A. Furniture Handler under Code 09040 may be used.

26. Is it fixed price LOE or Time and Materials?

A. This is a Fixed Price Contract.

27. Could you please confirm whether this opportunity will result in a multiple-award IDIQ or a single-award contract?

A. A single award IDIQ is anticipated.

28. Work Distribution: Do you have an estimated percentage breakdown of work by location? For example, will a majority of the work occur at the Los Angeles facility versus other sites such as Santa Maria?

A. Percentage of work breakdown is to be determined.

29. Mobilization Fees: For more remote or outlying facilities, will we be allowed to apply a mobilization fee to account for extended travel, labor, or equipment positioning?

A. Mobilization and travel fees will not be reimbursed.

30. What items will require storage? Is there an estimated square footage or anticipated weight of the materials to be stored?

A. Office equipment and furniture will be stored and relocated. The exact amount is unknown. Task orders will be issued on a need basis.

31. Proposal File Submission Format: The solicitation specifies that proposals must be submitted as “four (4) separate files,” however, only three categories are listed (General/Price, Experience, and Technical). Could you please clarify what the fourth file should contain?

A. Only three files are required.

32. Technical Proposal Content Expectations: Should the Technical Requirements file include a detailed point-by-point narrative addressing each section of the Statement of Work (SOW), or would a general capability description be sufficient?

A. A general capability description is sufficient.

33. Invoicing Frequency: Would the VA consider allowing invoices to be submitted every two weeks instead of monthly? If so, are there specific procedures we need to follow to request this adjustment?

A. No, invoicing frequency will be monthly.

34. SAM and VetCert Certification: The instructions require active and current SAM registration in addition to VetCert Certification for SDVOSB. Could you provide guidance on whether registration on SAM alone is sufficient or if a current screen shot is required for the proposal? In addition, could you provide guidance on whether VetCert Certification listed online at veterans.certify.sba.gov is sufficient or if a current screen shot is also required for the proposal?

A. Active and current SAM registration, in addition to VetCert Certification for

SDVOSB are required. However, document is not required from the contractor.

Verification is performed by the contracting officer.

35. Customer Engagement Portal (CEP) Registration

The instructions request submission of a CEP registration confirmation email. Could you provide guidance on how long the CEP registration process typically takes, and what documentation is sufficient to satisfy this requirement?

A. Registration time varies. A copy of the email confirmation is sufficient.

36. Evaluation and Pricing: It is stated that the contract may be awarded to the lowest-priced offeror whose price falls within available funding. Will a not-to-exceed (NTE) budget or funding ceiling be disclosed to help guide reasonable pricing?

A. Budgetary information cannot be disclosed.

37. SF 1449 – Completion Instructions While the solicitation instructs offerors to complete Blocks 12, 17, and 30 on the SF 1449 form, should Blocks 23 and 24 (unit price and total amount) also be completed manually, or is the separate Pricing Schedule in Section B sufficient?

A. No, pricing shall be entered in section B.2 Price/Cost Schedule.