S05 RFI Biofeedback Machine.pdf

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED

SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A

SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND

OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED

UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT/RFI DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought/RFI only. The purpose of this

Sources Sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 Employees). Responses to this RFI/Sources

Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this RFI/Sources Sought Notice, further RFIs and/or a solicitation or other announcements may be published.

The Department of Veterans Affairs (VA), VISN 22 Long Beach Network Contracting Office is seeking sources capable of providing Biofeedback Machine for the VA Loma Linda Healthcare

System that can address the draft salient characteristics described below.

Brandname Information:

Manufacturer & Part Number(s): Mind Media USA, 71-0002-0006

Type: Battery Pack NeXus-10 MKII

Equal to product name: Battery Pack

Manufacturer & Part Number(s): Mind Media USA, NX-WS-LAPTOP

Type: Laptop

Equal to product name: Laptop

Manufacturer & Part Number(s): Mind Media USA, 80-0102-0001

Type: Respiration (RSP) Sensor

Equal to product name: Respiration Sensor

Manufacturer & Part Number(s): Mind Media USA, 85-0104-0003

Type: EEG Blue Discs (BlueTrodes)

Equal to product name: EEG Electrodes

Manufacturer & Part Number(s): Mind Media USA, 80-0101-0002

Type: Temperature (TMP) Sensor

Equal to product name: Temperature Sensor

Manufacturer & Part Number(s): Mind Media USA, 80-0100-0001

Type: Blood Volume Pulse (BVP) Sensor

Equal to product name: Sensor

Manufacturer & Part Number(s): Mind Media USA, 80-0101-0001

Type: Skin Conductance (GSR) Sensor

Equal to product name: Sensor

Manufacturer & Part Number(s): Mind Media USA, SU-ARBO

Type: EMG/ECG/EOG Arbo Electrodes

Equal to product name: Electrodes

Manufacturer & Part Number(s): Mind Media USA, SU-NUPREP

Type: Nuprep

Equal to product name: Skin Prep Gel

Manufacturer & Part Number(s): Mind Media USA, SU-TEN20-4

Type: Ten20 Paste

Equal to product name: Paste

Manufacturer & Part Number(s): Mind Media USA, 81-0103-5001

Type: NeXus 4 / 10 / 32F / Snap-On

Equal to product name: Electrode Connector

Manufacturer & Part Number(s): Mind Media USA, 81-1000-0002

Type: NeXus 4 / 10 / 32F / TP

Equal to product name: EEG Sensor

Manufacturer & Part Number(s): Mind Media USA, 70-0002-0003

Type: NeXus | 10 MKII

Equal to product name: Physiological Signal Measurement

Salient Characteristics:

1. Must be compatible with existing equipment model Nexus 10 MKII biofeedback machine at the VA Loma Linda.

2. Must have a versatile, integrated and multimodal data acquisition system suitable for a range of applications, including clinical, applied research, education, sports and performance coaching.

3. Must have multimodal data acquisition including brain activity, slow cortical potentials, muscle activity, heart rate, blood volume pulse, respiration, temperature, and skin conductance.

4. Must have reliable high quality signals and minimal noise. Must provide reliable and accurate measurements and analysis. Must have up to 8.192 Hz and has a 24-bit resolution

5. Must use Bluetooth to provide wireless data communication.

6. The biofeedback machine must come with an easy to use, customizable software that is compatible to the Biotrace+ software that we use across the facility.

7. The biofeedback machine must be medical grade CE class 1 and ISO 13485 compliant

The list of draft characteristics is intended to be descriptive, not restrictive, of the supplies and/or services that are required.

If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of draft salient characteristics described below. For instances where your company cannot meet the draft salient characteristic(s), please explain. For instances where your company can meet the draft salient characteristic(s), please show how your company meets/exceeds each requirement.

(2) Please review the list of draft salient characteristics and provide any additional feedback or suggestions. If none, please reply as N/A.

(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small

Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(4) Is your company considered small under the NAICS code identified in this RFI?

(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of draft salient characteristics?

(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter, assemble, or modify the items requested in any way? If you do, state how and what is altered, assembled, or modified.

(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?

(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?

(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?

(11) Please indicate whether your product conforms to the requirements of the Buy

American Act? If you are unsure, please state the country of origin for each item.

(12) What is your lead time to deliver all items?

(13) Does your proposed equipment have FDA clearance (if needed)? Please specify what

FDA clearance(s) have been obtained.

(14) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA

SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(15) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.

(16) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(17) Please provide your SAM.gov Unique Entity ID number.

Responses to this notice shall be submitted via email to Emiljan.Golemi@va.gov. Telephone responses will not be accepted. Responses must be received no later than Thursday, September 4, 2025, by 4:00 PM PST.

All responses to this RFI/Sources Sought will be used for planning purposes only. Responses to this RFI/Sources Sought Notice are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued because of the information provided from this RFI, all interested parties must respond to the specific posting separately in accordance with the specifications of that announcement.