36C26225Q0936 - Steam Trap Battery Replacement SSN.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

VA Loma Linda Health Care Systems

VALLHCS

11201 Benton St

Loma Linda California

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

Replacement of 230 steam trap batteries with inspection ensuring functionality of all steam traps.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220/ $19.0 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail to jordan.alonzo@va.gov. All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than on 06/02/2025 at 11:00am.

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) Steam Trap/ Batteries Replacement

II. BACKGROUND INFORMATION:

VALLHCS is dedicated to maintaining the functionality and safety of its facilities to provide high quality service to veterans. Steam system is a critical component of these facilities, serving as the backbone for heating, sterilization, and various operation processes. The facility currently utilizes 230 steam traps on the Armstrong SAGE management system to regulate steam distribution and prevent energy losses. Routine maintenance is essential to ensure theses steam traps operate efficiently and reliably. The Va seeks to undertake a proactive maintenance effort that includes a comprehensive survey of all stream traps and replacement of their batteries to optimize system performance and reduce energy cost.

III. PARTS and EQUIPMENT LIST:

IV. OBJECTIVES:

The primary objective of this contract is to enhance the operational efficiency, safety, and longevity of the facility’s Armstrong SAGE steam system. By surveying all 230 steam traps and replacing their batteries the VHALLC aims to identify issues, ensure reliability, minimize energy loss, maintain safety standards, and prolong equipment lifespan.

V. SCOPE:

Contractor shall provide all labor, materials, tools, equipment, required parts, and supervision to conduct steam trap survey, replace 230 batteries on current steam traps, Contractor shall provide report to plumbing supervisor to update SAGE utility management system.

· Survey of Existing Steam Traps:

· Contractor shall conduct a detailed inspection of all 230 steam traps to assess their condition.

· Contractor shall document findings including operational status, type, location, and any identified issues.

· Contractor shall prepare a comprehensive report with recommendations for maintenance or upgrades.

Battery Replacement:

· Contractor shall replace batteries in all 230 steam traps with compatible and approved replacement.

· Contractor shall perform functionality tests on each steam trap post-replacement to ensure proper operation.

· Contractor shall dispose of old batteries in accordance with local, state, and federal environmental regulations.

Quality Assurance and testing:

· Contractor shall perform testing of all steam traps to validate their performance.

· Contractor shall provide a quality assurance checklist for each steam trap to document successful completion of task.

Safety and Compliance

· Contractor shall fallow OSHA regulations and VA safety protocols during all phases of the project.

· Contractor shall adherer to federal guidelines for handling disposing of hazardous materials.

VI. PERIOD OF PERFORMANCE:

90 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

· Daytime hours: 6 am to 4 pm

· Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VII. PLACE OF PERFORMANCE:

VA Loma Linda Main Hospital 11201 Benton St.

Loma Linda, CA 92357

VIII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. C-36 Plumbing Contractor License

c. C-4 Boiler, Hot Water Heating and Steam fitting

d. Armstrong Steam and Condensate Authorization Service Letter

IX. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

i. OSHA 29CFR Regulations, www.osha.gov

ii. NFPA 99, www.nfpa.org

iii. IAMPO, Uniform Plumbing Code (UPC) | IAPMO

X. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

XI. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

XII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XIII. CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

XIV. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited XV. SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XVI. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XVII. COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

Sources Sought Notice