36C26225Q0773 0001_1.docx

SUBJECT*

Contract Emergency Residential Services 10 Bed Medical Respite Care

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Ben Bayoneta benjumar.bayoneta@va.gov

PLACE OF PERFORMANCE

(VAGLAHS)

11301 Wilshire Blvd

Los Angeles CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This is Amendment 0001 to RFQ 36C26225Q0773.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation See enclosed SF30 Amendment with updated Performance Work Statement (PWS) and answers to questions received in response to the Solicitation.

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 To all Offerors/Bidders

36C26225Q0773 06-05-2025

X X X X The purpose of this amendment is to:

1. Update the Performance Work Statement (PWS).

2. Answer questions received in response to the solicitation.

See subsequent pages for answers to questions received.

William T. Cook

VA-VHA-RPOW-2023-0061

Page 1 of Page 1 of The following sections of the Performance Work Statement have been updated through this amendment as follows:

FROM:

18.3 18.4 18.5 18.6 18.7 18.8 18.9 18.10 18.11 18.12 18.12.1 18.12.2

18.12.3 Contractor shall have emergency and disaster plans including a plan for what happens when facilities become non-operational or unsafe for Veterans to stay.

18.12.3.1 This policy shall be forwarded to the HCHV COR Liaison within 30 days of becoming operational. If Contractor updates their policy, all updates shall be forwarded to the HCHV COR Liaison.

TO:

18.12.3 Contractor shall have fire emergency and disaster plans (i.e., fire, earthquake, bomb threats, active shooter, utility failure, etc.), including a plan for what happens when facilities become non-operational or unsafe for Veterans to stay.

18.12.3.1 This policy shall be forwarded to the HCHV COR Liaison within 30 days of becoming operational. If Contractor updates their policy, all updates shall be forwarded to the HCHV COR Liaison.

18.12.3.2 Drills shall be performed and recorded, per shift for knowledge and skills. These shall be maintained at the facility and provided upon request by the HCHV COR or VAGLAHS inspection team members.

FROM:

29.2 Temporary substitutions of key personnel shall be permitted in accordance with the Contractor’s contingency plan. The Contractor’s contingency plan shall be utilized if staff leaves their Contract’s employment or are unable to continue performance in accordance with the terms and conditions of the contract. The Contingency Plan shall be forwarded to the HCHV COR Liaison upon contract award and updated as necessary throughout the life of the contract.

TO:

29.2 Temporary substitutions of key personnel shall be permitted in accordance with the Contractor’s contingency plan. The Contractor’s contingency plan shall be utilized if staff leaves their Contract’s employment or are unable to continue performance in accordance with the terms and conditions of the contract. The Contingency Plan shall be forwarded to the HCHV COR Liaison upon contract award and updated as necessary throughout the life of the contract.

29.2.1 Contingency Plans are the Contractor’s plan to address staffing deficiencies. It shall provide details of who and how the Contractor will continue to provide services as required by this contract, in the absence or departure of any staff. It is the expectation that these interim staff fulfill the requirements and duties of the position as described herein.

29.3 The Contractor shall utilize the personnel submitted for this award to perform the services required under this contract. In the event that any of the personnel named are unable to perform the duties of this task order, for any reason such as death, illness, resignation or absconding from the Contractor’s employ, the Contractor shall promptly submit (within three (3) business days) to the Contracting Officer and HCHV COR Liaison, in writing, a detailed explanation of the circumstances necessitating the need to substitute an updated contingency plan.

FROM:

30.2 The Government has the right to require replacement of any Contractor or subcontractor staff if the employee is determined not to possess the experience or ability required under the contract, or if said employee is for any other reason found to be unsuitable to perform the work required by the contract. The determination to require replacement of a staff member shall be made by the Contracting Officer, at the Contracting Officer’s sole discretion, and such determination shall be final. The replacement staff shall meet the same requirements for the position as outlined in this contract. Any substitution of personnel shall occur without any increase to the contract price and without delay in the performance or delivery of services to the Government.

TO: “SECTION 30.2 is a duplicate of Section 29.5 and will be deleted.”

Answers to the Questions received for RFQ 36C26225Q0773

1 QUESTION: Will this be mandated by the state to have license to operate a residential respite facility?

ANSWER: Yes, medical respite facilities must comply with all state licensing and other local requirements

2 QUESTION: Can the 10 beds be of a double occupancy or must be single occupancy?

ANSWER: It can be double occupancy. Double occupancy should still be single beds; i.e. 2 per room.

3 QUESTION: Should the facility hire at discretion, it's own staff of skilled nurses or will the potential residents have case managers, IHSS Providers, Nurses or any form of assistance already in place?

ANSWER: It would be the decision/discretion of the Vendor to hire additional staff. However, the contract is only funded per the requirements of the PWS. Therefore, any additional staff beyond what is indicated in the PWS would be the sole responsibility of the provider to fund. The CMs for this program are embedded within the contract as is a PM who is a licensed RN and an LVN. Due to privacy, IHSS providers would not be allowed.

4 QUESTION: Can the proposed program be housed in a facility with other veterans or non-veteran programs?

ANSWER: Yes.

5 QUESTION: Due to inflation, salary increases, and other financial increases that can occur during the 5-year contract, can the proposed price quote be higher than the list maximum of $5,500,000.00 to account for future expenses?

ANSWER: The maximum ceiling of this contract is $5,500,000.00. It is in the interest of the vendor to include inflation, salary and any other factors that affect the all-inclusive price.

6 QUESTION: Will billing approval per veteran include having staff onsite and available 24/7, meals available 24/7, bed remaining open, amenities remaining one and available? It appears to be deduced to the veteran signing that they were present overnight vs. the inclusion of the veteran’ signature and all the contracted services that have to be available, ready, and accessible to the veteran.

ANSWER: Billing is based on overnight bed stay; see sections 32 and 33 of the Performance Work Statement (PWS). Additionally, contracts are not drop-in centers or day programs, contracts must show proof Veterans are residing at the program.

7 QUESTION: Is there an organization currently housing the 10 Veterans under this contract? Or will this be a new requirement that’s needed within the community?

ANSWER: This is a new requirement.

8 QUESTION: Is this program only for Greater LA County or could it be used in Needles, CA?

ANSWER: This program shall be located with a 15-mile radius of the West LA Campus of GLA: 11301 Wilshire Blvd, Los Angeles, CA 90073-1003