Opportunities Description - Companion Care Services - SAVAHCS.docx

THIS REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT IS ISSUED SOLELY FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

RFI # 36C26225Q0731

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business capability, including Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work described in the attached Performance Work Statement – Companion Care Services – Southern Arizona VA Health Care System (SAVAHCS).

2. The NAICS/PSC for this requirement is:

NAICS Code: 624120 - Services for the Elderly and Persons with Disabilities PSC: Q402 - Medical- Nursing Home Care Contracts Size Standard: $15.0M

3. Description of Requirement: Contractor shall provide non-personal Companion Care Services to eligible beneficiaries authorized by the Southern Arizona VA Health Care System (SAVAHCS). Contractor shall provide all necessary personnel, equipment, transportation, and supplies associated with the full range of Companion Care Services within the terms, conditions, and provisions of this contract. The VA beneficiaries to be cared for under this contract, as referred by the SAVAHCS, shall receive the Companion Care Services after post procedure. Prior to the beneficiary release from the VA hospital, SAVAHCS will screen, verify, and refer the VA beneficiary to the contractor for companion care services. The VA providers will verify that the beneficiary no longer requires medical supervision but requires caregiver observation. The purpose of providing Companion Care Services is to:

a. Provide experienced caregivers to supervise non-medical, private duty home care assistance and transportation from medical facility post procedures.

b. Services include transportation, personal hygiene, bathing (if needed), medication reminder (no dispensing of medications), personal care, ambulation assistance, meal preparation, and overnight stay if needed as determined and approved by SAVAHCS Social Work Chief, Assistant Chief, or designee.

Place of Performance: The work to be performed under this contract shall be initiated at the Southern Arizona VA Healthcare System, address: 3601 S. 6th. Ave, Tucson, AZ and the beneficiary’s residence in any of the following counties: Cochise, Graham, Santa Cruz, Pinal, Pima and Yuma County.

Length of Requirement: Base year and four (4) option years for a total of five (5) year requirement.

4. Interested and capable Contractors should respond to this notice not later than April 11, 2025, 10:00 AM PST by providing the requested information via email only to Ramonalisa Aviles, Contract Specialist at Ramonalisa.Aviles@va.gov.

5. Interested and capable Contractors shall provide the following information:

(a) Company name;

(b) Address;

(c) Point of contact(s);

(d) Phone, fax, and email of primary point of contact(s);

(e) Contractor’s Unique Entity ID (SAM) number;

(f) Type of small business, if applicable, (e.g. Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran-owned Small Business (VOSB), 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small Business);

(g) Statement indicating whether your company is considered small under the size standard for the NAICS code identified under this RFI;

(h) A capability statement that provides detailed information describing the company’s core capabilities and services particularly in providing transportation and non-medical post-procedure companion care; and

(i) Details of at least one to three federal contracts demonstrating experience in providing companion care, personal care, transportation, and caregiver observation:

· Contract title;

· Customer/Agency name;

· Contract number;

· Period of performance;

· Scope of work;

· Dollar value;

· Point of contact(s) (name, phone, email)

NOTE: The information requested above is required for the Government to determine whether there are sufficient small business concerns of a particular type who are capable of performing the work required by this procurement to determine if this procurement should be set aside for a given type of small business concern. FAILURE TO SUBMIT ALL OF THE INFORMATION REQUESTED ABOVE TO SUPPORT A RESPONDENT’S CLAIMED EXPERIENCE MAY BE VIEWED BY THE GOVERNMENT AS EVIDENCE THAT THE RESPONDENT LACKS THE ABILITY TO PROVIDE COMPANION CARE SERVICES REQUIRED BY THIS PROCUREMENT. THIS, IN TURN, MAY AFFECT THE GOVERNMENT’S DETERMINATION ABOUT WHETHER THE REQUIREMENTS FOR A SET-ASIDE PROCUREMENT HAVE BEEN MET.

6. SDVOSB/VOSB respondents.

(a) If respondent is SDVOSB or VOSB, respondent is encouraged to provide proof of certification at https://dsbs.sba.gov/. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on subcontracting pursuant to VAAR 852.219-75 which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

(b) Small businesses, including SDVOSB/VOSB contractors are also advised that per 13 CFR, §125.6 the prime contractor's limitations on subcontracting for this procurement are as follows:

(1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than $250,000, an 8(a) contract, a SDVOSB/VOSB contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

i. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications.

See attached document: Opportunities Description – Companion Care Services – SAVAHCS

See attached document: Performance Work Statement – Companion Care Services - SAVAHCS Page 1 of Page 1 of