36C26225Q0688_1.docx
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- Solicitation number
- 36C26225Q0688
About this file
This is a Combined Synopsis/Solicitation Notice (Solicitation Number 36C26225Q0688) issued by the Department of Veterans Affairs for procurement of TrackCore RFID Tissue Cabinets for the Phoenix VA Healthcare System. The solicitation seeks one TC-130 Large RFID Cabinet (25 cu. ft.) and one TC-132 Small RFID Cabinet (7.9 cu. ft.), with an on-site RFID implementation package that includes configuration, product testing, 500 RFID tags, 50 access badges, training, and implementation. The cabinets must automatically track and monitor biological tissue inventory 24/7, integrate with VA VISTA operating system and existing enterprise resource planning workflows, and comply with FDA requirements for implantable biologics storage.
Key procurement details include a response deadline of 04-10-2025 at 1:00 pm Eastern Time, with the place of performance at the Department of Veterans Affairs Phoenix VA Medical Center. The contract specialist is Sam Choo (sam.choo@va.gov) from the VA Network Contracting Office in Long Beach, CA. Invoices will be submitted electronically upon delivery and approved receiving report. The original manufacturer is LPIT Solutions, Inc. dba TrackCore, Inc., and potential vendors must provide brand name or equal products available through the open market, with the cabinets including a 3-year warranty.
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| File | Type | Posted |
|---|---|---|
| S02 - 36C26225Q0688.pdf |
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36C26225Q0688
| SUBJECT* |
| 1TC-130 Large RFID Cabinet and 1 TC-132 Small RFID Cabinet |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 90815 |
| SOLICITATION NUMBER* |
| 36C26225Q0688 |
| RESPONSE DATE/TIME/ZONE |
| 04-10-2025 1:00 pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815
POINT OF CONTACT*
Contract Specialist Choo, Sam sam.choo@va.gov sam.choo@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Phoenix VA Medical Center
650 East Indian School Road
Warehouse
Phoenix AZ
| POSTAL CODE |
| 85012 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
DESCRIPTION
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR: Company Name:
POC Name:
Phone Name:
Email:
b. GOVERNMENT: Contract Specialist 36C262 Sam.Choo@va.gov Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Invoice for Supplies/Services – Upon Delivery and Approved receiving report of supplies/serv |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
Department of Veterans Affairs Financial Services Center P.O. Box 149971 Submit invoices electronically to:
http://www.tungsten-network.com
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 SCOPE OF WORK
The Department of Veterans Affairs (VA) is seeking sources capable of providing TrackCore RFID Tissue Cabinets or Equal for Surgery Department at Phoenix VA Healthcare System.
Scope: Contractor shall provide listed Brand name or Equal products at firm-fixed-price during contractual performance period.
Salient Characteristics:
1. Brand Name Item Info:
a. TrackCore Software, TC-130 Large RFID Cabinets, and TC-132 Small RFID Cabinet.
b. Manufacturer name – LPIT Solutions, Inc. dba TrackCore, Inc.
2. Essential/significant physical, functional, or performance characteristics:
a. The unit must provide a complete system to store and track biological tissues used during surgical procedures.
b. The system must include one (1) RAIN RFID-enabled one (1) with minimum 25 cu. ft. and one (1) RAIN RFID-enabled – 7.9 cu.ft. intelligent freezers, tissue tracking software package to comply with FDA requirements for storage of implantable biologics.
c. The system must automatically track and monitor inventory 24/7, to eliminate manual processes, increases visibility, and capture information in real-time.
d. The inventory transactions must be integrated into existing enterprise resource planning (ERP) and inventory management workflows.
e. Must integrate with VA VISTA operating system, including scanning of tissue/implants into patient record.
f. Must integrate and work with the existing TrackCore cabinets, TrackCore software, VA ERP, and VA VISTA without any modifications.
g. The system must automatically track and monitor inventory 24/7, to eliminate manual processes, increases visibility, and capture information in real-time.
3. Dimensions:
a. Small RFID Cabinet (TC-132 or Equal): 44” H x 24” W x 24” D (48” D with door clearance and back wall clearance) Maximum.
b. Large RFID Cabinet (TC-130 or Equal): 80” H x 36” W x 26” D (50” D door clearance and back wall clearance) Maximum.
B.3 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1.00 |
| EA |
| __________________ |
| __________________ |
Brand name or Equal. Must identify manufacturer and part number for all equal to brand name product.
TC-130 25 cu. ft. (Large) Intelligent Cabinet (One Unit) *Includes four shelves, six 4in bins, and four 8in bins
LOCAL STOCK NUMBER: TC-130-2
Must be available through Open Market.
| 1.00 |
| EA |
| __________________ |
| __________________ |
Brand name or Equal. Must identify manufacturer and part number for all equal to brand name product.
TC-132 7.9 cu. ft. (Small) Intelligent Cabinet (One Unit) *Includes cabinet riser and three shelves *Intelligent cabinets come with a 3-year warranty as defined in the Terso Equipment Purchase Agreement. At the end of the warranty period, a quote for continued warranty services will be provided.
LOCAL STOCK NUMBER: TC-132-3
Must be available through Open Market
| 1.00 |
| EA |
| __________________ |
| __________________ |
On-site RFID Implementation (1-5 Units) *Includes Unit configuration/QC, Product Testing, 500 RFID Tags, 50 Access Badges, On-site Training & Implementation
LOCAL STOCK NUMBER: RFID-IMP
Must be available through Open Market
| GRAND TOTAL |
| __________________ |
B.4 DELIVERY SCHEDULE
| ITEM NUMBER |
| SHIPPING INFORMATION |
| QUANTITY |
| DELIVERY DATE |
1.00
1.00
1.00
1.00
See attached document: S02 - 36C26225Q0688.
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