36C26225Q0115.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contracting Specialist Koby Thiel Koby.Thiel@va.gov (520)-792-1450 Ext 1-6273

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

VA Loma Linda Healthcare System

11201 Benton St

Loma Linda CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

VA Loma Linda Healthcare System (VALLHCS) located at 11201 Benton St, Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide repair services for its pots and pans machine.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811412 ($19 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Koby.Thiel@va.gov. All information submissions to be marked Attn: Koby Thiel, Contract Specialist and should be received no later than 8:00 AM MST on November 21, 2024.

DRAFT STATEMENT OF WORK

I. TITLE:

VA Loma Linda Healthcare System (VALLHCS) Main Kitchen Pots and Pan Machine

II. BACKGROUND INFORMATION:

VA Loma Linda Healthcare System Main Kitchen needs to address the much-needed repairs of the pots and pan machine that is currently not working. Repairs are needed to restore functionality and safety, as damaged cookware can pose a risk of injury and compromise the quality of food preparation.

III. PARTS and EQUIPMENT LIST:

IV. OBJECTIVES:

The objective of repairing the pots and pan machine at VALLHCS Main Kitchen is to ensure the safe, efficient, and hygienic cleaning and maintenance of all cookware used in the main hospital kitchen. Proper function of this machine is critical for maintain high standards of cleanliness and ensuring compliance with health and safety regulation, particularly in a healthcare environment where food safety is paramount. The contractor will perform the necessary repairs as outlined, adhering to all industry standards, safety regulations, and any applicable building codes. All work will be conducted under the supervision of the Pipe shop supervisor, with final approval required before completion.

V. SCOPE:

· Contractor shall lock out tag out pots & pans Machine.

· Contractor shall remove all copper pipes from steam booster to the top of the washer.

· Contractor shall replace all removed copper with new copper and fittings.

· Contractor shall replace (1) ¾ breaker vacuum.

· Contractor shall replace (2) ¾ pressure reducing valves.

· Contractor shall replace (2) 208/240v Parker Valves.

· Contractor shall replace (2) ¾ brass line strainers.

· Contractor shall replace (4) ¼ x ¼ VLV NDLE STR.

· Contractor shall replace hot water ¾ valve.

· Contractor shall install seismic restraints.

· Contractor shall inspect for leaks on repairs.

· Contractor shall haul away all removed material.

· Upon completion of the repairs, contractor will conduct a final walkthrough with Pipe shop supervisor.

VI. PERIOD OF PERFORMANCE:

90 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

· Daytime hours: 6 am to 4 pm

· Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VII. PLACE OF PERFORMANCE:

VA Loma Linda Main Kitchen 11201 Benton St.

Loma Linda, CA 92357

VIII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) Safety Card.

b. C-36 Plumbing Contractor License

IX. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall comply with requirements in section 13 05 41, seismic restraint requirements for non-structural components.

f. Contractor shall comply with manufacture service and repair recommendation.

g. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

i. OSHA 29CFR Regulations, www.osha.gov

ii. NFPA 99, www.nfpa.org

iii. NSF/ANSI 3-2019 Commercial ware washing equipment.

iv. www.cfm.va.gov/til/spec.asp#11 Section 11 48 00

X. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

XI. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

XII. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):

No Government equipment will be used by the Vendor.

Sources Sought Notice