updated Attachment A - SOW - Bed Rental.pdf

STATEMENT OF WORK (SOW)

1. Contracting Officer’s Representative (COR)

Name: Brian Wilcher

Section: VA Greater Los Angeles Healthcare System

Address: 11301 Wilshire Boulevard, Los Angeles, CA 90073

Phone Number: 310-478-3711

Fax Number:

E-Mail Address: Brian.Wilcher@va.gov

2. Contract Title. Specialty Bed/Mattress Rental

3. Background.

VA Greater Los Angeles Healthcare System has a need of specialty bed and mattress rental services with 24/7 support in assuring medical equipment is ready for patient use. VA GLA has a need and support for the following services:

▪ Specialty Bed/Mattresses

▪ Delivery Services

▪ Reporting/Analytics

▪ Inventory Monitor Usage

4. Scope.

The vendor shall provide a Specialty Bed/Mattress Rental program that should have the capability of monitoring the supply of specialty bed/mattress. This service will reduce rental spending through improved utilization of hospital inventory and assets. The vendor will manually track beds that patients are utilizing in their rooms by overseeing location. The vendor company vehicles for equipment delivery and dedicated staff members on-site 24/7 to support VA needs.

5. SPECIFIC TASKS/DELIVERABLES

5.1 Equipment Management Requirements

5.1.1 Specialty beds and mattress shall be provided by vendor in less than 2 hours during service hours and less than 4 hours during after-hours.

5.1.2 Vendor shall present manual tracking documentation to VA POC on 30th of each month for previous month of Beds/Mattresses rented that will support billing accommodations.

5.1.3 In emergency situations the vendor shall assist in facilitating management of backup beds at the facility.

5.1.4 Vendor shall of monitoring the deliveries and shipment of inventory.

5.1.5 Vendor shall submit summary on recall supplies provided to FDA during auditing phase.

5.1.6 Vendor shall provide documentation on obtaining specialty bed supplies and equipment, if the vendor purchases used supplies or equipment. They must:

5.1.6.1 Clarify site of specialty bed and mattresses.

5.1.6.2 Provide manual history data for all used bed supporting documentation of rights and previous history data for all used beds rented.

5.1.6.3 Explain their authentication of validating result and confirming beds and mattresses are suitable for service.

5.1.7 Vendor shall provide and maintain protocols and the ability to perform mattress inspections on their own rental products that can identify undetected fluid ingress and egress from inpatient and outpatient mattresses that lead to hospital-associated infections, patient tissue degradation, and/or patient death. (U.S. Department of Veterans Affairs, VHA Central Office, Patient Safety Alert, Alert ID AL24-01)

5.2 Specialty Required Rental Equipment

Rental Equipment Qty

Equipment Type

OQP - ONCARE QUARTET MATRESS 36"W, EXP 80-88"L 1068

OSJ - SKINGUARD BARIATRIC EXPANDABLE MAT,42/48 1068

OSP - SKINGUARD MATTRESS 36"W,EXP 80-88"L 1068

TEH - UMANO BARIATRIC LOW BED OOK SNOW ALL 1068

TEI - PATIENT HELPER FOR BARI OOK-SNOW BED 1068

ZTO - BARI 10A BARIATRIC BED W/FTBOARD CONTROL 1068

RQN - ONCARE REST-Q SECURE EDGE 35X84X6.5,FB 1068

RQW - REST-Q MATTRESS - PSYCH/BHVRL 1068

TEG - UMANO LOW BED 1068

TEL - REST-Q MATTRESS FOR UMANO BARI BED 1068

TML - FALL PADS - BEVELED 1068

5.2.1 Additional Equipment

Rental Equipment Qty

Equipment Type

OQA - ONCARE QUARTET W/AUTO IMM,LAL/PUL/AP,36" 1068

OQS - QUARTET CLRT-AIM,LAL,AP,PUL,36",EXP LGTH 1068

OQT - QUARTET BARI CLRT-IM,LAL,AP,PUL,48",EXP 1068

OSD - SKINGUARD FLOAT MATTRESS, LAL/AP, 500LB 1068

CLC OSE - SKINGUARD FLOAT CONTROLLER, LAL/AP 1068

OSH - SKINGUARD PUMP, LAL/AP/PULSE 1068

OSG - SKINGUARD MTRS-36X80X8,LAL/PULSE/AP-500# 1068

TOR - TOTAL LIFT BED W/SCALE, BLOWER, 425LB 1068

TOT - AIR MATTRESS STAGE 4 FOR TOTAL LIFT BED 1068

OSW - CONVERTIBLE MATTRESS FOAM OR AIR

THERAPY 1068

RQT - ONCARE REST-Q SE 35X80X6.5 1068

TJJ - EXPANDABLE MATTRESS FOR 5154DX BARI BED 1068

TSO - SPIRIT SELECT HILOW BED W/WATCHDOG (CHG) 1068

TRY - EXPANDABLE MATTRESS FOR SENTINEL II BED 1068

ZNT - STRYKER SECURE III 1068

ZRI - STRYKER SECURE II 1068

TSJ - BARTON CONVERT CHAIR W/TILTNSPACE,700LB 1068

ZSK - BARIMATT 1000 PLUS MATTRESS 1068

5.3 Program:

Vendor shall have a real-time platform that allows VA GLA to request rental products 24/7/365 and tracks utilization (for ordering, tracking and utilization).

6. Documentation and Reporting

6.1 Vendor shall provide on-site assistance during regulatory inspections of VA Greater Los

Angeles Healthcare System by any surveyors as it relates to bed rentals.

6.2 Vendor shall provide documentation to COR monthly of beds and mattress rentals activity report by category and patient location by on-site team.

6.3 Vendor shall be available for assisting VA Greater Los Angeles Healthcare System with decisive equipment arrangement.

7. Place of Performance

VA Greater Los Angeles Healthcare System (VAGLAHS) 11301 Wilshire Blvd.

Los Angeles, California 90073 Building 500 Nursing Administration 6th Floor

8. Period of Performance:

October 1, 2024 to September 30, 2025.

9. Hours of Operation

• The Department is open 24/7, which the vendor may be contacted anytime.

• In accordance with 5 U.S.C 6103, Executive Order 11582, and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal Official Holidays”.

Date (Calendar year 2025) Holiday (Calendar year 2025)

Wednesday, January 01 New Year’s Day

Monday, January 20 Birthday of Martin Luther King, Jr.

Monday, February 17 Washington’s Birthday

Monday, May 26 Memorial Day

Thursday, June 19 Juneteenth National Independence Day

Friday, July 04 Independence Day

Monday, September 01 Labor Day

Monday, October 13 Columbus Day

Tuesday, November 11 Veterans Day

Thursday, November 27 Thanksgiving Day

Thursday, December 25 Christmas Day

• When a holiday falls on a Sunday, the following Monday will be observed as a Nation Holiday.

• When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies.

10. DELIVERABLES

Accurate data of rented equipment will be provided to the COR and Chief of Critical Care the end of every month.

11. Representative

Vendor Representative: The vendor shall appoint a representative responsible for managing the daily operation of duties as required within this statement of work, which includes managing the customer relationship and supervising employees. The Representative is also responsible for managing and maximizing Bed rental operation, inventory, and supplies.

12. Permits and Responsibilities

• The contractor shall obtain and maintain all necessary permits, licenses, and appointments required for executing work under this contract, at no additional cost to the Government.

• The contractor is responsible for the performance and conduct of its employees.

Personnel employed by the contractor for this SOW or any representative entering the VA premises shall be subject to inspections by the Government as necessary. The contractor shall not employ and person whose employment would result in a conflict of interest with the Government’s standards of conduct.

• Travel shall be responsibility of the vendor.