36C26224Q1106.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Rochelle Malveaux rochelle.malveaux@va.gov 000-000-0000

PLACE OF PERFORMANCE

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA

ADDITIONAL INFORMATION

DESCRIPTION

See attached document: Attachment B- BRAND NAME OR EQUAL.

See attached document: Attach C SDVOSB - VOSB Certification - Supplies.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice See attached document: ATTACHMENT A_SALIENT CHARACTERISTICS_Brand Name or Equal Description_CABINET WARMER.

Combined Synopsis/Solicitation Notice

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26224Q1106 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2022-05, March 7, 2022.

(iv) This solicitation is set aside for all Service-Disabled Veteran-Owned Small Business (SDVOSB) using NAICS[footnoteRef:0] Code 339113 with a size standard of 1000 employees. [0: North American Industrial Classification System]

(v) See Attachment A Salient Characteristics for a list of line items numbers, quantities and/ units of measure.

(vi) The Department of Veterans Affairs (VA) seeks to make a procurement for Medical Warming Cabinets and Warming Carts for the VA Long Beach Healthcare System.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name OR Equal per FAR 52.211-6.

The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the exact match supplies being requested.

(vi)PRODUCT INFORMATION

Place of Delivery: VA Long Beach Warehouse location: 575 N Batavia St. Orange, CA 92868 -Vendor will only deliver product to warehouse as directed by VA POC Period of Performance/Delivery Timeframe: 60 Days ARO

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation.

Addendum:

All offeror quotes for this solicitation must be received electronically through email no later than [Thursday, May 9th, 2024, 8 AM PST]. Ensure to reference solicitation number [36C26224Q1106] within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than [Monday, May 6th, 2024, 1:00 PM PST].

Offers shall be sent by email to Rochelle.Malveaux@va.gov

Offerors shall submit the following via email:

1. Offerors shall fill out columns “F -K” of Attachment B conforming to requirements stated by the salient characteristics and the instructions below.

a. If providing an equivalent product, offerors shall either provide information regarding how their product meets the salient characteristics in Attachment A in Column I or alternatively may state where in the offeror’s overall submission that information can be found. See 52.211-6 for additional information.

2. Offerors shall complete and sign Attachment C; Limitations of Subcontracting – Certificate of Compliance.

3. Offeror shall provide a current manufacture letter of authorization as verification that their items are not Gray Market items, and that they are an authorized distributor/supplier of the manufacturers (see section Gray Market).

4. Offeror shall list shipping lead time.

5. Offeror shall provide an official quote on company letterhead effective for a minimum of 60 days

(ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Lowest priced quotation that meets all salient characteristics in attachment A and (any other stated requirements such as additional delivery requirements) that is both responsive and responsible.

Acceptability of equipment shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling and convincing evidence that equal-to items meet all the salient characteristics (see Attachment A and B). Offers that include any items that are not determined as Brand Name or Equal shall result in an unacceptable offer. See 52.211-6 Brand Name or Equal for additional information.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within (25) business days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) The following clauses also apply:

52.211-6 - Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) Grey Market Items

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter from the manufacturer, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of clause) In addition, the following clauses shall also apply:

852.237-70 852.219-77

852.219-78 Contractor responsibilities Notice of Limitations on Subcontracting – Services and Construction Notice of Limitations on Subcontracting – Supplies and Services Apr 1984

The full text of a clause may be accessed electronically at the following:

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

The following provisions shall also apply:

Combined Synopsis/Solicitation Notice