36C26224Q0277.docx

Attachment 2: Tailored FAR 52.212-1 INSTRUCTIONS TO OFFERORS —COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Daniel Kneizeh daniel.kneizeh@va.gov

PLACE OF PERFORMANCE

Greater Los Angeles VA Healthcare System

West Los Angeles VA Medical Center

11301 Wilshire Blvd

Los Angeles CA

ADDITIONAL INFORMATION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, effective 06/02/2023.

This solicitation is set-aside for: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) The associated North American Industrial Classification System (NAICS) code for this procurement is 238290 with a small business size standard of $22.0 Million.

The FSC/PSC is M1DA.

The Department of Veterans Affairs, Network Contracting Office 22 is seeking a contractor to remove and replace Distilled Particulate Filter (DPF) controller on CAT 200KVA unit/emergency power generator located at building 304, on the West Los Angeles Veterans Affairs Healthcare System Facility (WLAVA). WLAVA is located at 11301 Wilshire Blvd., Los Angeles, CA 90073.

All interested companies shall provide quotations for the following:

1. Scope of Work:

DPF Controller to be replaced shall meet the manufacturer requirements and specifications for CAT engine to meet AQMD requirements. The Contractor shall provide all necessary labor, equipment, transportation, and related items to provide, remove and replace DPF for CAT engine powering 200KVA generator for building 304 WLAVA medical center.

Contractor to provide service must be licensed to work on CAT emergency power standby generators. Technicians to perform the repair must have at least 5 years’ experience working on CAT engines and their DPF systems. After replacement of DPF controller technician must load bank the unit for 2 hours at the nameplate load rating capacity. Technician must take and record readings of engine oil pressure, engine temperature, fuel pressure, and generator voltage/ amperage readings. No additional work / costs incurred that are not specifically listed in the Statement of Work are authorized without written approval by contracting officer. Pre-approval of replacement or unknown parts/costs must be obtained from the Contracting Officer prior to any work being performed.

2. Tasks:

a) Contractor shall be certified to perform service and maintenance to CAT Engine driven generator sets.

b) Contractor shall have a direct line to CAT engine/generator parts.

c) Contractor must have a minimum of 10 years recorded experience working with CAT emergency power generator sets at least 200KVA rating.

d) Contractor must have all required certifications to work on CAT emergency power generators and be able to access any data and parts required to change out DPF controller and test to confirm repair is complete.

(See Statement of Work for further details) The purchase order period of performance is 2/1/2024-5/31/2024.

Period of Performance:

BASE: 2/1/2024-5/31/2024

Place of Performance/Place of Delivery

Greater Los Angeles VA Healthcare System West Los Angeles VA Medical Center 11301 Wilshire Blvd.

Los Angeles, CA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

1. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (DEC 2022) ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JUN 2023) The following subparagraphs of FAR 52.212-5 are applicable: (b)(6),(8),(23),(28),(30),(31),(36),(45),(50)(ii),(52),(59),(c)(1),(2),(7),(8)

· VAAR 852.203-70 “Commercial Advertising” (MAY 2018).

· VAAR 852.219-73 “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses” (JAN 2023)

· VAAR 852.219-75 “VA Notice of Limitations on Subcontracting – Certification of Compliance for Services and Construction.” (JAN 2023) (DEVIATION)

· VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018).

All quoters shall submit the following: as described in FAR 52.212-1 addendum.

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Daniel Kneizeh at daniel.kneizeh@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. This purchase order will consist of a base period of approximately 120 days (2/1/2024 – 5/31/2024) pricing should reflect this.

The following are the decision factors: Price and Past Performance.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than January 12, 2024, 14:00PM MST at daniel.kneizeh@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26224Q0277” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below: ALL QUESTIONS PERTAINING TO THE COMBINED SYNOPSIS ARE DUE BY DECEMBER 21, 2023, 08:00AM MST. Subject line shall include “QUESTIONS TO RFQ 36C26224Q0277” and can be sent via e-mail to daniel.kneizeh@va.gov.

CONTRACT SPECIALIST

Daniel Kneizeh daniel.kneizeh@va.gov

A.1 STATEMENT OF WORK

STATEMENT OF WORK (SOW)

As of November 21, 2023

1. PROJECT: VAWLA Emergency Medical Air Compressor Pumps Purchase and replacement.

2. OBJECTIVE: Prospective Contractor to provide all parts, materials and labor required to replace Distilled Particulate Filter (DPF) controller on CAT 200KVA unit/emergency power generator located at building 304, on the West Los Angeles Veterans Affairs facility (WLAVA). WLAVA is located at 11301 Wilshire Blvd. Los Angeles CA 90073.

3. SCOPE: DPF Controller to be replaced shall meet the manufacturer requirements and specifications for CAT engine to meet AQMD requirements.

4. Program Point of Contact: To Be Determined

Name:

Section:

Address:

Phone Number:

Fax Number:

E-Mail Address:

5. TASK SPECIFICATIONS: The Contractor shall provide all necessary labor, equipment, transportation, and related items to provide, remove and replace DPF for CAT engine powering 200KVA generator for building 304 WLAVA medical center. Contractor to provide service must be licensed to work on CAT emergency power standby generators. Technicians to perform the repair must have at least 5 years’ experience working on CAT engines and their DPF systems. After replacement of DPF controller technician must load bank the unit for 2 hours at the nameplate load rating capacity. Technician must take and record readings of engine oil pressure, engine temperature, fuel pressure, and generator voltage/ amperage readings. No additional work / costs incurred that are not specifically listed in the Statement of Work are authorized without written approval by contracting officer. Pre-approval of replacement or unknown parts/costs must be obtained from the Contracting Officer prior to any work being performed.

6. Contractor Requirements:

e) Contractor shall be certified to perform service and maintenance to CAT Engine driven generator sets.

f) Contractor shall have a direct line to CAT engine/generator parts.

g) Contractor must have a minimum of 10 years recorded experience working with CAT emergency power generator sets at least 200KVA rating.

h) Contractor must have all required certifications to work on CAT emergency power generators and be able to access any data and parts required to change out DPF controller and test to confirm repair is complete.

7. Security Requirements: Contractor shall be granted access to work areas via COR or assigned VA personnel.

8. Government-Furnished Equipment / Government-Furnished Information: NONE

9. Place of Performance: WLAVA Medical Center

10. Period of Performance: Approximately 120 Days

11. Delivery Schedule: N/A

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

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