S06 36C26224Q0208 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

691-24-2-120-0003

00262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

00262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26224Q0208

11-29-2023

X

X X

December 8, 2023 by 4:00 PM MST

The purpose of this amendment is to:

1). Provide Questions and Answers to the RFQ (page 2 of this amendment).

2). Updated SOW (pages 3-6 of this amendment) to reflect answers to RFQ. See revised SOW attached.

Questions and Answers for 36C26224Q0208 – VA Greater Los Angeles Produce Requirement

1. Please confirm that orders are placed with a 24-hour lead time. (Note from Contracting – We need to clarify if this means no earlier than 24 hours, but can be a couple of days prior – or if we are simply stating we only expect to give at least 24 hours prior notice of delivery)

Answer: Orders may be placed no later than 24-hours prior to delivery date. We only expect to give 24 hours’ notice before a delivery. It is understood that produce orders are always placed a couple of weeks in advance of delivery date.

We will, on occasion, request changes within 48 hours of delivery.

2. Given the Monday - Friday 6am - 7:30 pm delivery window, what is the cutoff time for next day delivery? (i.e. if orders are received by 12pm on September 1, they are delivered next business day between 6 am and 7:30 am)? (Note from Contracting – Can we establish a cut off time to have all orders submitted by if we are requesting orders to be delivered next day)

Answer: The delivery window is Monday through Friday from 6:00 AM to 7:30 AM. An order cut-off time of 6:00 AM the prior day for next day delivery has been included in the SOW.

3. Beyond being a refrigerated truck with specified temperature regulation, are there any other truck requirements? Is a semi or Bobtail ok for delivery? Is a lift gate required or is it a dock delivery?

Answer: Delivery should adhere to any normal market or industry standards.

This is a dock delivery.

4. Is there an incumbent contract?

Answer: Yes, there is an incumbent contract for this requirement; award number is 36C26223P0471.

5. Is there a budget for this project?

Answer: Requested items and quantities are identified for this requirement on pages 7 – 13 of RFQ.

6. The Government is seeking Tuesday/Thursday deliveries – will the same items & quantities be ordered for each delivery, or are the quantities listed what’s needed for each week?

Answer: The delivery window is Monday through Friday from 6:00 AM to 7:30

AM.

7. How will offers be evaluated; how will a contractor be selected?

Answer: See RFQ document S02 36C26224Q0208 page 44 for clause at 52.212- 4 – Evaluation.

8. What does the units CS, BG, CO, and CT stand for?

Answer: The SOW has been updated to add a Legend for the unit of issues.

Statement of Work

GLA VA Healthcare System Fresh Produce

SCOPE OF WORK:

The contractor shall deliver fresh fruits and vegetables products to the Greater Los Angeles Healthcare system, address is listed below. Orders shall be placed on an as needed basis, in accordance with delivery schedules listed in the Statement of Work (SOW), by the Contracting Officer Representative (COR). Orders shall be placed by email, telephone, in writing via fax, or given to Contractor personnel as mutually agreed upon between the facility COR and Contractor.

The awarded contract shall be for 12 months from the date of award. Anticipated Period of Performance is 1/1/2024 – 12/31/2024.

VA Greater Los Angeles Healthcare System (VAGLAHS)

Nutrition and Food Services Bldg. 300 (120) Loading Dock 11301 Wilshire Blvd Los Angeles, CA 90073

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. ORDERS:

The Contracting Officer’s Representative (COR) of Nutrition and Food Service shall place orders by email, telephone, in writing via fax, or any manner consistent with accepted business practices. Orders may be placed no later than 24 hours prior to delivery date. Orders placed will be made by order cut-off time of 6:00 AM the prior day for next day delivery. Emergency orders may be placed same day of delivery. When required, the Government shall request written confirmation of the oral calls to confirm the requested order.

Legend for Abbreviations in Line Items: BG = Bag; CO = Container; CS = Case; EA = Each

2. PACKAGING:

a. All products shall be prepared and packaged under modern sanitary conditions in strict accordance with the guidelines provided by the U.S. Food and Drug Administration and the U.S.

Department of Agriculture, using the best commercial practices that are standard for the industry.

All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth and contamination. All products/ingredients shall be clean, sound, wholesome and free from evidence of rodent or insect infestation. Failure to comply with this provision shall be considered grounds for default of the contract.

b. All packaging shall be in accordance with commercial labeling complying with Federal Food, Drug and Cosmetic Act and regulations promulgated there under.

c. All vegetables and salads shall be grade A or U.S. NO. 1. Salads shall be thoroughly washed in water, Process/Pre-cut vegetables shall be vacuum packed/heat seal in heavy duty food grade plastic bags (2- 1/2mm minimum), pin-hole free, in a temperature controlled atmosphere (i.e. vegetables are to be pre-cooled, packed under refrigerated conditions.) Garden salad and spinach are not to be vacuum packed, but heat sealed. The level of vacuum to be adjusted to the type of product. No preservatives shall be added to per-cut items. Each bag/tray for vegetables and salads (including 4 and 8 oz.) containers, shall be stamp with a “Use-by” date label showing expiration date of five (5) days from the date of delivery.

Unopened vegetables must be guaranteed to remain in fresh, crisp condition for at least five (5) days after delivery. One(1) oz. per-package carrots are to have a manufacturing Use-by date of 14 days from date of delivery. Sliced/diced tomato shall be packed in rigid containers that allow drainage of water off the product according to the latest approved industry standards to maintain a 5-day shelf life. Failure to comply with this requirement shall render this contract into default and termination.

d. All items must be identified with readable, open code dates.

e. Unless otherwise specified, preservation, packaging and packing shall be to a degree of protection to preclude damage during normal shipping conditions, handling, etc. and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight Classification (issues in effect at time of shipment).

3. DELIVERIES:

a. All deliveries shall conform in every aspect to the provisions of the Food, Drug and Cosmetic Act, USC Title 21, Chapter 9 (FD&C Act) and regulations promulgated there under.

b. Where applicable, the interpretation of requirements (descriptive terms), methods ascertaining grades, testing, etc., shall be in accordance with those contained in the U.S. Standards for the products in effect on the date of solicitation.

c. Deliveries shall be made to the Department of Veterans Affairs VA Greater Los Angeles Healthcare System, Bldg. 300, 11301 Wilshire Blvd, Los Angeles, CA 90073 Back Dock/Kitchen Receiving area, unless otherwise directed by the COR.

d. Deliveries shall be made of specified items in quantities indicated in the purchase order provided by the VA Greater Los Angeles.

e. All items shall be delivered in an enclosed refrigerated truck that maintains an internal product temperature of no greater than 40 degrees Fahrenheit and no less than 33 degrees Fahrenheit for dairy products and protects the products from contamination or any violation. Items not meeting these criteria will be rejected.

f. Offloading of product shall occur in the presence of VA authorized receiving personnel only.

g. Contractor shall be responsible for providing hand trucks, dollies for produce, required to affect delivery to appropriate location.

h. Deliveries shall be made to VA Greater Los Angeles Bldg. 300 Loading Dock:

Monday through Friday, except holidays, between the hours of 6:00 am and 7:30 am, without exception.

i. NATIONAL HOLIDAYS: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97, the following holidays are observed and for the purposes of this contract are defined as “Legal Federal Official Holidays”:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December When a holiday falls on a Sunday, the following Monday shall be observed as a National Holiday.

When a holiday falls on a Saturday, the proceeding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

4. DISTRIBUTION FACILITY LOCATION:

The Contractors' distribution facilities must be located within a 150-mile radius of the VA Greater Los Angeles Healthcare System.

5. INSPECTIONS:

a. DELIVERED GOODS: The Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc. The contractor shall demonstrate compliance with performance standards by showing that their process adherences to an appropriately designed, Validated Hazardous Analysis Critical Control Point (HACCP) Plan.

b. Any items determined unacceptable shall be refused with full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered the same day no later than 1:00 p.m., unless otherwise specified by the COR.

c. DELIVERY VEHICLES: The Government further reserves the right to enter and inspect any vehicle used to deliver goods for, but not limited to, compliance of sanitation conditions, proper refrigeration, etc. Such inspection shall be made on a random basis, upon delivery, at the discretion of the COR.

d. Facilities: The Government may, prior to the contract award or at any time during the term of the contract, inspect the contractor’s plant, personnel, equipment and process to ensure compliance with state and federal sanitation regulation requirements. All products furnished under the awarded contract shall be processed at plants that have been inspected by Federal Government. Approved inspection reports or another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspections were made not more than six (6) months prior to the proposed period.

(1) Contractor shall provide here under the name and address of the plant(s) to be utilized for performance of this contract:

(2) In the event another Federal Agency has inspected the plant listed, within the past year, please indicate the agency's name:

6. LABORATORY REPORTS:

Upon request the Contractor shall provide the Contracting Officer with a copy of laboratory reports, prepared by an official of a Federal, State, or County laboratory and shall include chemical and bacteriological examination results and certification that adequate Public Health controls are in effect at the plant and are being observed.

7. CONTRACTOR DELIVERY PERSONNEL:

All Contractor delivery personnel shall be required to wear a full company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance with appropriate hair containment. Contractor’s employees shall wear identification (ID) badges during the entire period of time while on VA Facility. ID badges must have an identifying picture, name of the individual and the represented company depicted.

8. PRE-AWARD CONFERENCE:

If appropriate, the Contracting Officer will schedule a performance for contract orientation purposes with successful offeror.

9. EVALUTATION FACTOR FOR AWARD:

BASIS FOR AWARD: The basis for award shall be made to the responsible Offeror, who conforming to this Solicitation, is determined to be the lowest price technically acceptable.

10. THE HAZARDOUS ANALYSIS CONTROL POINTS (HACCP) PLAN:

The contractor shall demonstrate compliance with performance standards by showing that their process adherences to an appropriately designed validated HACCP plan. The contractor shall provide valid HACCP plan to the VA San Diego and VA Greater Los Angeles Healthcare Systems.

11. SUPPLIES OR SERVICES AND PRICE/COST

The intent of this Request for Quote is to enter into a single year contract to provide the Veterans Affairs Greater Los Angeles Healthcare Systems with fresh fruit and produce for the period of 1/1/2024 to 12/31/2024. All estimated quantities shown are based on past usage at the VA Greater Los Angeles Healthcare System.