36C26223Q1117 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 05/25/2023

PR 600-23-2-386-0142

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26223Q1117

05-25-2023

X

X X

X 1

The purpose of this Amendment 0001 is to respond to vendor's question and attach updated Statement of Work, see subsequent pages more details.

The solicitation due date remains unchanged, which is due on 06/05/2023 at 11:00 AM PDT.

All other terms and conditions remain unchanged.

MAYRA BARBOSA

CONTRACTING OFFICER

The purpose of this Amendment 0001 is:

I. To respond to vendor’s questions as follows:

QUESTION 1: Can you please verify if installation is needed for this project, or if the product is going to an installer’s warehouse?

ANSWER: Items are to be delivered to the off-site warehouse, the address: 575 N Batavia St. Orange, CA 92868. This requirement does not require an installation. The supplies will not be the responsibility of the awarded vendor to relocate to the VA Long Beach hospital. See updated SOW, under sections 3, 6.1 & 6.3 indicate that this product is being delivered to the Government’s activation contractor’s warehouse. The contract awardee is not required to install only to deliver to the Government’s activation contractor’s warehouse.

II. See attached update Statement of Work date 05/25/2023, see changes in RED font as follows:

STATEMENT OF WORK

1. Background

The Long Beach VA Healthcare System has a requirement for new furniture. The brand name is Spec Furniture or Equal To. The mental health furniture is specific as it accommodates the patient population which will occupy the space once activated.

2. Scope

This requirement includes healthcare furniture for a behavioral healthcare ward, and project management.

Behavioral healthcare furnishings needed include furnishing for (5) common patient rooms where patients gather with staff.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

3. Period of Performance

Furniture delivery to offsite warehouse 575 N Batavia St. Orange, CA 92868. All supplies must be delivered within 14 weeks after receipt of contract award. Once delivered to the offsite warehouse the vendor is not responsible for redelivering the supplies to the actual VA Long Beach hospital.

4. Place of Performance Delivery Address: 575 N Batavia St. Orange, CA 92868

5. Delivery

5.1. Vendor must coordinate delivery with VA POC. Delivery and receipt of the proposed items is anticipated to be directed to the location identified above.

5.2. Delivery shall be freight on board (FOB) – Destination.

5.3. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1500 (i.e.: 8:00am to 3:00pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

5.4. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

5.5. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

5.6. Verification of product delivery and receipt will be completed by Government’s

Activation Contractor and provided to VA Logistics. VA Logistics will provide the vendor with the receiving report upon completion.

6. Warehouse Instructions

6.1 The vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract.

6.2 The vendor must have this completed insurance certificate presented to the activation contractor prior to delivery and offloading of the item(s). See section 4 for delivery address.

6.3 The vendor must communicate through the VA POC any required coordination requirements.

7. Delivery Clean Up and Disposal

7.1. Vendor must dispose their own trash as there are no dumpsters available for vendor use.

7.2. Removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

8. Salient Characteristics

8.1. Lounge Chair (9101MHD TAILOR HD-Single Seat-Medium back w\arms, RAL 7037

Roto-molded feet, c/w extra weight or equal to)

8.1.1. Behavioral Health Patient Lounge Chair (qty. 2)

8.1.2. Must have side panel that extends to the floor to have an ergonomic shape that provides lumbar support without the need to purchase extra cushions.

8.1.3. Must be made from fully welded steel frame, 14-guage minimum, which gives the furniture superior durability.

8.1.4. Must ship assembled and ready for placement on site to avoid extra work on the installation team.

8.1.5. Must be assembled without gaps, protrusions, or sharp edges to mitigate self-harm of patient population, including ligature risks.

8.1.6. All accessible fasteners must be tamper-resistant.

8.1.7. Must be waterproof

8.1.8. Dimensions must be at minimum 29” Width x 30” Depth x 33” Height; and maximum 30” Width x 31” Depth x 34” Height

8.1.9. Must have a Weight: 110 lbs. minimum and 120 lbs. maximum.

8.1.10. Fabric coverings must use secured zippers and pulls, staples are not acceptable

8.1.11. Must be tested to minimum of 500lbs

8.1.12. The chair must provide steel support stretchers to add rigidity to the undercarriage that connects and hold arms, legs, and chairbacks. It makes the lower area of the chair visually balanced

8.1.13. Must have high-resiliency molded foam for longer life

8.1.14. Must have a Seat construction, minimum 0.75” to maximum 1’ thick plywood to provide adequate support for variation in patient population weights

8.1.15. Must meet 16 CFR Part 1640 fire safety standards

8.1.16. Arms and back must securely fasten to the frame using bolted or welded connections.

8.1.17. Finish: (to be used as a guidance for design concept) Seat: fabric, Maharam Beryl, Goddess 466508-013, or equal; Back: fabric, Maharam Beryl, Goddess 466508-013 or equal; Arm Panels: fabric, Maharam Beryl, Goddess 466508-013.

Exposed Framing: Standard Spectone Finish Dove Grey Wilsonart D92-60 Edge match RAL 7035 or equal, covered with Roto-molded inserts under the seat to eliminate ligature pass through and prevent potential patient self-harm (see below photo), or equal

This picture is to provide guidance only to vendors

8.2 Lounge Chair (9101MHD TAILOR HD-Single Seat-Medium back w\arms, RAL 7037 Roto-molded feet, c/w extra weight or equal to)

8.2.1 Behavioral Health Patient Lounge Chair (qty. 2)

8.2.2 Must have side panel that extends to the floor to have an ergonomic shape that provide lumbar support without the need to purchase extra cushions.

8.2.3 Must be fully welded frame, which gives the furniture superior durability

8.2.4 Must ship assembled and ready for placement on site to avoid extra work on the installation team

8.2.5 Must be assembled without gaps, protrusions, or sharp edges to mitigate self-harm of patient population, including ligature risks

8.2.6 All accessible fasteners must be tamper-resistant.

8.2.7 Must be waterproof

8.2.8 Dimensions must be at minimum 29” Width x 30” Depth x 33” Height; and maximum 30” Width x 31” Depth x 34” Height

8.2.9 Must have a Weight: 110 lbs. minimum; 120 lbs. maximum

8.2.10 Fabric coverings must use secured zippers and pulls; staples are not acceptable

8.2.11 Must be tested to minimum of 500lbs

8.2.12 Must provide steel support stretchers to add rigidity to the undercarriage and make the lower area of the chair visually balanced

8.2.13 Must have high-resiliency molded foam for longer life

8.2.14 Must have a seat construction, minimum 0.75” to maximum 1’’ thick plywood to provide adequate support for variation in patient population weights

8.2.15 Must meet 16 CFR Part 1640 fire safety standards

8.2.16 Arms must be bolt to the seat and the frame

8.2.17 Finish: (to be used as a guidance for design concept) Seat: fabric, Maharam-Rill, Scatter 466370-001 or equal; Back: fabric, Maharam- Rill, Scatter 466370-001 or equal; Arm Panels: fabric, Maharam Rill, Scatter 466370-001;

Exposed Framing: Standard Spectone Finish Dove Grey Wilsonart D92-60 Edge match RAL 7035 or equal, covered with Roto-molded inserts under the seat to eliminate ligature pass through and prevent potential patient self-harm (see below photo), or equal

8.3 Lounge Chair (9101MHD TAILOR HD-Single Seat-Medium back w\arms, RAL 7037 Roto-molded feet, c/w extra weight or equal to)

8.3.1 Behavioral Health Patient Lounge Chair (qty. 2)

8.3.2 Must have side panel that extends to the floor to have an ergonomic shape that provide lumbar support without the need to purchase extra cushions

8.3.3 Must be fully welded frame, which gives the furniture superior durability

8.3.4 Must ship assembled and ready for placement on site to avoid extra work on the installation team

8.3.5 Must be assembled without gaps, protrusions, or sharp edges to mitigate self-harm of patient population, including ligature risks

8.3.6 All accessible fasteners must be tamper-resistant.

8.3.7 Must be waterproof

8.3.8 Dimensions must be at minimum 29” Width x 30” Depth x 33” Height; and maximum 30” Width x 31” Depth x 34” Height

8.3.9 Must have a Weight: 110 lbs. minimum; 120 lbs. maximum.

8.3.10 Fabric coverings must use secured zippers and pulls; staples are not acceptable

8.3.11 Must be tested to minimum of 500lbs

8.3.12 Must provide steel support stretchers to add rigidity to the undercarriage and make the lower area of the chair visually balanced

8.3.13 Must have a high-resiliency molded foam for longer life

8.3.14 Must have a seat construction, minimum of 0.75” thick plywood to provide adequate support for variation in patient population weights

8.3.15 Must meet 16 CFR Part 1640 fire safety standards

8.3.16 Arms must be bolt to the seat and the frame

8.3.17 Finish: (to be used as a guidance for design concept) Seat: fabric, Carnegie-

Saville, 6458-51 or equal; Back: fabric, Carnegie-Saville, 6458-51 or equal; Arm Panels: fabric, Carnegie-Saville, 6458-51; Exposed Framing: Standard Spectone Finish Dove Grey Wilsonart D92-60 Edge match RAL 7035 or equal, covered with Roto-molded inserts under the seat to eliminate ligature pass through and prevent potential patient self-harm (see below photo), or equal

8.4 Dining Chair (CLUB 8708 Hardi Dining with Arms or equal to)

8.4.1 Behavioral health, patient dining chair (qty. 26)

8.4.2 Must have one-piece rotationally molded highly durable Polyethylene to reduce fading with lightly textured surface for a comfortable sit

8.4.3 Must be Bleach cleanable

8.4.4 Must have rounded edges to mitigate patient self-harm.

8.4.5 All accessible fasteners must be tamper-resistant.

8.4.6 Must be CAL 133 compliant is a standard for a hospital – it has a component that is flame retardant

8.4.7 Must not ship with weight added (ballasts)

8.4.8 Dimensions must have a minimum 24” Width x 24” Depth x 33” Height; and maximum 26” Width x 25” Depth x 34’ Height

8.4.9 The chair must weight minimum 27 lbs. and maximum 29 lbs.

8.4.10 Must have a max of 3” opening at the bottom of the unit to fill in with sand to stabilize the chair

8.4.11 Product must be tested to 500 lbs. Heavy duty-seating durability

8.4.12 Finish: (to be used as a guidance for design concept) RAL 7015 or equal to

(color chart available in 6 different variations) the specific code is selected as it is the color that will best match with the remainder of procured furniture

8.5 Dining Chair (HARDI CLUB 8701 Dining Chair Armless or equal to)

8.5.1 Behavioral Health Patient Dining Chair (qty. 34)

8.5.2 Must have one-piece rotationally molded highly durable to reduce fading

Polyethylene with lightly textured surface for a comfortable sit

8.5.3 Must have Contraband resistant

8.5.4 Must have tamper resistant for anti-ligature purpose

8.5.5 Must be Bleach cleanable

8.5.6 Rounded edges to mitigate patient self-injury

8.5.7 Must be CAL 133 compliant is a standard for a hospital – it has a component that is flame retardant

8.5.8 Must not have protruding legs or hardware for anti-ligature purposes

8.5.9 Must not be ship with weight added

8.5.10 Dimensions must have a minimum of 22” Width x 24” Depth x 33” Height; and maximum 24” Width x 25” Depth x 34” Height

8.5.11 Must have a maximum of 3” opening at the bottom of the units to fill in with sand to stabilize the chair

8.5.12 Product must be tested to 500 lbs. Heavy duty - seating durability

8.5.13 Finish: (to be used as a guidance for design concept) RAL 7006 or equal to

8.6 Club Chair (HARDI CLUB 8809 Roto Molded Design or equal to)

8.6.1 Behavioral Health Patient Chair for Activity Rooms (qty. 4)

8.6.2 Must have rounded edges to mitigate patient self-harm

8.6.3 Must be contraband resistant

8.6.4 Must be bleach cleanable

8.6.5 Must be tamper resistant for anti-ligature purpose

8.6.6 Must be CAL 133 compliant is a standard for a hospital – it has a component that is flame retardant

8.6.7 Must not have protruding legs or hardware

8.6.8 Must not ship with weight added (ballasts)

8.6.9 Dimensions must have a minimum 27” Width x 27” Depth x 29.5” Height; and maximum 28” Width x 28” Depth x 30.5” Height

8.6.10 Must have a maximum of 3” opening at the bottom of the units to fill in with sand to stabilize the chair

8.6.11 Product tested to 500 lbs. maximum. Heavy duty - seating durability

8.6.12 Finish: (to be used as a guidance for design concept) RAL 5014 or equal to

8.7 Club Chair (HARDI CLUB 8809 Roto Molded Design or equal to)

8.7.1 Behavioral Health Patient Chair for Activity Rooms (qty. 4)

8.7.2 Must have rounded edges to mitigate patient self-harm

8.7.3 Must be contraband resistant

8.7.4 Must be bleach cleanable

8.7.5 Must be tamper resistant for anti-ligature purpose

8.7.6 Must be heavy duty

8.7.7 Must be CAL 133 compliant is a standard for a hospital – it has a component that is flame retardant

8.7.8 Must not have protruding legs or hardware

8.7.9 Must not ship with weight added (ballasts)

8.7.10 Dimensions must have a minimum 27” Width x 27” Depth x 29.5” Height; and maximum 28” Width 28” Depth x 30.5’’ Height

8.7.11 Must have a maximum of 3” opening at the bottom of the unit to fill in with sand to stabilize the chair

8.7.12 Must be tested to maximum of 500 lbs. Heavy duty - seating durability

8.7.13 Finish: (to be used as a guidance for design concept) RAL 7044 or equal to

(color chart available in 6 different variations) we pick the one specific code because we agree as a team that color will be a good match with the rest of the furniture

8.8 Lounge Chair (9101 GHD Tailor Heavy Duty Bariatric with arms RAL 7037 Roto-molded feet or equal to)

8.8.1 Behavioral Health Patient Lounge Chair (qty. 1)

8.8.2 The side panel must extend to the floor to have an ergonomic shape that provide lumbar support without the need to purchase extra cushions

8.8.3 Must be Fully welded frame, 14-gauge minimum, which gives the furniture superior durability

8.8.4 Must ship assembled without gaps, protrusions, or sharp edges to mitigate self-harm of patient population, including ligature risks

8.8.5 All accessible fasteners must be tamper- resistant

8.8.6 Must be waterproof

8.8.7 Dimensions must have a minimum 36” Width x 30” Depth x 33” Height; and maximum 38’’ Width x 32” Depth x 34” Height

8.8.8 Fabric coverings must use secured zippers and pulls, staples are not acceptable

8.8.9 Must be tested to minimum of 500 lbs.

8.8.10 Must provide steel support stretchers to add rigidity to the undercarriage and make the lower area of the chair visually balance

8.8.11 Must have high-resiliency molded foam for longer life

8.8.12 Seat construction, minimum 0.75” to maximum 1’’ thick plywood to provide adequate support for variation in patient population weights

8.8.13 Must meet 16 CFR Part 1640 fire safety standards

8.8.14 Arms must bolt to the seat and the frame

8.3.15 Finish: (to be used as guidance for design concept) Seat: fabric, Maharam – Rill, Scatter 466370-001 or equal; Back: fabric, Maharam – Rill, Scatter 466370-001 or equal; Arm Panels: fabric, Maharam – Rill, Scatter 466370-001; Exposed Framing:

Standard Spectone Finish Dove Grey Wilsonart D92-60 Edge match RAL 7035 or equal, covered with Roto-molded inserts under the seat to eliminate ligature pass through and prevent potential patient self-harm (see below photo), or equal

8.9 Warranty

8.9.1 Vendor must provide a minimum of 7 years of warranty for supplies

8.9.2 Vendor must have Lifetime structural warranty against defects in design, construction, and materials. Finishes and upholstery must be warranted for a minimum of 2 years.

8.10 OTHER REQUIRED TECHNICAL DOCUMENTATION

8.10.1 Product literature/cutsheets

8.10.2 Warranty statement/Literature

9 Vendor’s Responsibilities

9.1. Vendor shall provide all finished surfaces free of scratches, marks, dents, or blemishes, and withstand staining, and be resistant to flaking, cracking, or loss or adhesion.

9.2. Vendor shall provide furnishings with smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

9.3. Vendor shall identify damaged product at time of delivery and will be noted by VA

POC. New/replacement items will be the responsibility of the contractor.

9.4. The product must not be placed into production without clearance from the VA interior Design POC.

9.5. The contractor shall track manufacturing schedule and notify VA Interior Design

POC with updates of estimated completion date by email.

III. Solicitation due date remains unchanged:

June 5, 2023, at 11:00 AM PDT.

End of Amendment