36C26223Q1067_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contracting Officer Mayra Barbosa Mayra.Barbosa@va.gov

PLACE OF PERFORMANCE

Phoenix 32nd St VA Clinic

400 N 32nd St

Phoenix AZ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26223Q1067, Vocera New Activation, Support, Services and Equipment or Equal To is issued as a Request for Quotation (RFQ) in conjunction with FAR Part 13.5 Simplified Procedures for Certain Commercial Items and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2020-09, October 26, 2020.

(iv) This solicitation intends to award a contract through full and open competition after exclusions under a SDVOSB set aside to a business associated with NAICS Code 3374112 with a size standard of 1,250 employees.

(v) See Performance Work Statement under the Salient Characteristics and other required documents in Section 6 and Section 7 for a list of line item numbers, items, quantities, and units of measure.

(vi) The Department of Veterans Affairs (VA) seeks to make a procurement for Vocera New Activation, Support, Services and Equipment or Equal To for VA Phoenix 32nd. St. Healthcare System, and requires that all parts/support/services must meet / be compatible with the system VA Phoenix Carl T. Hayden currently have in place or offeror must offer a full replacement of the system with pricing or Equal To. See Performance Work Statement (PWS) under the Specific Tasks, Salient Characteristics and other required documents in Section 6 and Section 7 for a listing of brand name salient characteristics and other requirements.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name or Equal per FAR 52.211-6.

The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name or equal to supplies being requested.

(vii) Delivery Requirements:

Place of Delivery:

VA Phoenix Healthcare System 32nd St.

Supplies and equipment need to be delivered to the warehouse at:

Phoenix 32nd St VA Clinic 400 N 32nd St Phoenix, AZ, 85008

Server Location:

Carl T. Hayden Veterans Administration Medical Center 650 East Indian School Road Phoenix, AZ 85012

Period of Performance/Delivery Timeframe:

Supply delivery as follows: 30 Days After Receipt of Order (ARO) Software Support and Maintenance: June 30, 2023 – June 29, 2024 Warranty Period Performance is from June 30, 2023 – June 29, 2024 Extended 2 Year Warranty is from June 30, 2024 - June 29, 2026

Additional Delivery Requirements See Delivery Instruction in the Statement of Work under Section 5 and Section 8.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation.

Addendum:

The following provisions are incorporated into 52.212-1 as an addendum and applies to this solicitation. See solicitation for more details on this Addendum.

(ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014) – This provision is applicable to the solicitation.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest priced quotation that meets all salient characteristics and required documentation in Performance Work Statement (PWS) under the Specific Tasks, Salient Characteristics and other required documents in Section 6 and Section 7.

Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the Specific Tasks, Salient Characteristics and other required documents in Section 6 and Section 7 in the Performance PWS. Offers that include any items that are not determined as Brand Name or Equal shall result in an unacceptable offer. See 52.211-6 Brand Name or Equal for additional information.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) The following clauses also apply:

52.211-6 - Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of clause) In addition, though not limited only to those listed on this announcement. The attached solicitation provides the additional applicable clauses along with the detailed addendums.

The full text of a clause may be accessed electronically at the following:

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

(xiv) N/A

(xv) All offeror quotes for this solicitation must be received electronically through email no later than June 8, 2023, 11:00 AM PDT. Ensure to reference solicitation number 36C26223Q1067, Vocera New Activation, Support, Services and Equipment or Equal To within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than June 1, 2023, 11:00 AM PDT.

(xvi) Offers shall be sent by email to Mayra.Barbosa@va.gov.

See attached document: Solicitation 36C26223Q1067 Updated 23May23.

See attached document: VA DIRECTIVE 6500.

See attached document: VA Directive_6550.

Combined Synopsis/Solicitation

Combined Synopsis/Solicitation Notice