36C26223Q0900 0001_1.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

678-24-1-620-0002

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26223Q0900

06-20-2023

X

X X

07/07/2023 4:00 PM PST.

X 1

AMENDMENT TO RESPOND TO RFI'S DURING SOLICITATION PERIOD.

MAYTE DIAZ

CONTRACTING OFFICER

CONTINUATION PAGE

RFQ Questions: 36C26223Q0900: Steam Trap Survey, Testing, Maintenance Services SAVAHCS

1. Is the Job Walk Mandatory? No

2. Do you have any existing inventory information on the existing steam traps. (“The last steam trap survey was conducted in March 2022”) No, this contract is to provide that service.

3. Are there “As-built” drawings for the steam system(s)? No, they are sporadic at best since the facility was built originally in 1928. We have rudimentary drawings available.

4. Will a tax-exempt certification be provided to the awarded contractor? No.

5. CLIN 0002 , 1002 , 2002, 3002, and 4002 mention emergency above and beyond repair.

Paragraph 2.12 describes this work as being handled through change order as discovered and raised to COR. What are we to price for these CLIN line items? This is not a government determination; the offeror provides it with their quote when the repair is found.

6. Can the government define emergency on call? The immediate and needed repair of steam equipment to perform normal function.

a. What is the response time to the facility? Normally it's been 2 hours

7. Can the contractor develop unscheduled repair plan and timeline? Usually, contractors in the past have given us a list of failed components and it is determined by the government which is a priority, and which will be repaired.

8. What is the protocol, if and when, more than 10 traps fail in a year? I.e. 50 traps fail? Contractor is only responsible repair or replacement for the number listed per year per the contract, all others could be repaired in house or by contractor at governments discretion.

9. From our experience, steam traps can be very sporadic, and it is very hard predict failures. We are currently pricing the option years for 10 traps but if there are additional will that be processed as a CO? Offeror provides this price in their bid.

10. Does the government require like kind replacement steam traps? Can we present the best value stream trap that for use? The offeror provides that information to the COR at time of repair.

11. Does the facility have an existing trap database including locations? Would the government like to have a database built as on option cost, if applicable? Documents

(aka survey) will be provided by contractor per this contract during their survey.

No database is needed or required

12. What technology has been used to test the system in the past? Using industry test equipment and normal industry practices when conducting such testing.

13. Can the government confirm that the execution is to be completed in two phases?

a. Phase 1 – Steam Trap survey (using industry mandated test equipment)

b. Steam trap data base can be developed from this visit.

c. Phase 2 – Replacement and testing of steam traps The first year of service shall be completed in two phases, in the past contractors have conducted a survey of condition and operability then generated documents/ list to the government, out of the survey list received, the government decided which failed steam traps by priority need to be changed. The contractor would come back out a few weeks to a month later (phase 2) to conduct the work after it has was scheduled and coordinated with COR and stakeholders.

14. Can the contract be setup as a 2 in 1 so we can invoice based on two execution scopes? If the contractor completes phase, they may invoice only after work is completed, and COR approves.

15. From the site visit, there were some irregularities on the installed system, like 2 traps in-line versus parallel. This type of install increases the chance of failure.

a. Does the government request recommendations to improve the system? Contractors in the past have provided information to improve system, but they have received no guarantee their recommendations will be executed or implemented.

Amendment to post responses to RFQ questions.