36C26223Q0900 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 21

None

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26223Q0900

06-20-2023

X

X X

07/07/2023

See CONTINUATION Page

X 1

AMENDMENT #0001 TO EXTEND RESPONSE DATE FROM 6/21/23 TO 07/07/23 DUE TO JOB WALK AND OFFEROR INSTRUCTIONS.

MAYTE DIAZ

CONTRACTING OFFICER

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR _____________ ______________

Contractor shall perform steam trap survey, testing, maintenance, and repair services as detailed in the solicitation and the incorporated Performance Work Statement (PWS) for the Southern Arizona VA Healthcare System (SAVAHCS). This includes the repair or replacement of an estimated 12 steam traps during the base year.

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

1.00 YR _____________ _____________

Emergency-above and beyond repair or service pertaining to steam trap testing, maintenance or repair services.

Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and maintenance, and repair services as detailed in the solicitation and the incorporated Performance Work Statement (PWS) for the Southern Arizona VA Healthcare System (SAVAHCS). This includes the repair or replacement of an estimated 10 steam traps during each option year.

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and steam trap testing, maintenance or repair services.

Contract Period: Option 1 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and maintenance, and repair services as detailed in the solicitation and the incorporated Performance Work Statement (PWS) for the Southern Arizona VA Healthcare System (SAVAHCS). This

Contract Period: Option 2 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and

Contract Period: Option 2

POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and maintenance, and repair services as detailed in the solicitation and the incorporated Performance Work Statement (PWS) for the Southern Arizona VA Healthcare System (SAVAHCS). This

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and

Contract Period: Option 3 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and maintenance, and repair services as detailed in the solicitation and the incorporated Performance Work Statement (PWS) for the Southern Arizona VA Healthcare System (SAVAHCS). This

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and steam trap testing, maintenance, or repair services.

Contract Period: Option 4 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and

GRAND TOTAL ___________

A.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs Southern AZ VA Healthcare System 3601 South 6th Avenue Tucson, AZ 85723 0001

USA

10-01-2023 to 09-30-2028

MARK

FOR:

Thomas Underwood

(520) 792-1450 Ext 1-5569 thomas.underwood@va.gov

SOUTHERN ARIZONA VA HEALTH CARE SYSTEM

Perform Steam Trap Survey, Testing, Maintenance, and Replacement Service

(FY24)

STATEMENT OF WORK

BACKGROUND:

Southern Arizona VA Health Care System (SAVAHCS) requires a qualified contractor to perform Steam Trap survey, maintenance & services located at the Tucson campus.

The SAVAHCS campus is located at 3601 South 6th Avenue Tucson, Arizona 85723.

This contract will be for a Base Year and Four (4) Option Years.

The Southern Arizona VA Health Care System (SAVAHCS) has approximately 329 steam traps spread across multiple buildings. SAVAHCS buildings are located on a 105-acre campus with over 1 million square feet of conditioned space. Steam traps are mainly located in mechanical rooms although some steam traps are in underground chases or steam pits. The last steam trap survey was conducted in March 2022. The purpose of this contract is to secure materials and the qualified technical labor that is required to conduct survey and provide ongoing service and maintenance of existing steam traps at the SAVAHCS campus.

1. SCOPE: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, replacement parts/equipment, supervision, and other items necessary to perform an annual steam trap survey and provide maintenance on approximately 329 steam traps and to submit required data and reports. The SAVAHCS has at least one sparge tank with multiple connected steam traps.

Additionally, for the base year of the contract, it is estimated that approximately 12 steam traps will require repair or replacement. The estimate for repair or replacement during additional option years will be 10 steam traps. The replacement of these traps will be provided by the contractor at no additional cost to the government. The Contractor should anticipate work in a few steam pits (i.e., hot, enclosed space work).

The Contractor should also anticipate the need to use asbestos-fiber filtering respirators for the survey work in a few areas.

2. DESCRIPTION OF SERVICES: Contractor shall conduct survey and maintain equipment in good operating condition the listed in the contract. The steam equipment is located at the Southern Arizona VA Health Care System (SAVAHCS) 3601 S. 6th Ave Tucson, AZ 85723. Provide all labor and equipment to provide a survey annually and maintain and repair steam traps for all facilities throughout the SAVAHCS campus including providing and replacement traps, parts, and components per this contract.

The objective of this contract is to survey, catalogue, and tag the existing steam traps and to make the steam distribution system more energy efficient, safer, and easier to maintain. The Contractor shall not interfere with existing, on-going functions, or normal activity of the hospital. The contractor shall maintain a clean work area, and as appropriate, provide walk-off mats for dust control and appropriate construction barriers.

Noise shall be kept to a minimum at all times. Work in patient-care areas may need to be accomplished during evening hours or weekends. Work that involves the need for steam shutdowns shall be scheduled through the Contracting Officer’s Representative (COR) at least two weeks before the work activity. Furthermore, work in the Pharmacy area shall be scheduled through the COR at least two weeks and approve by pharmacy service chief or representative before the work activity can begin. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

2.1. COMPLIANCE. The Contractor shall be fully responsible for the compliance with all VA, Joint Commission, local, state, and Federal environmental/occupational safety laws, rules, and regulations. The Contractor shall follow life and safety codes (The Joint Commission and NFPA 99 current edition) and take necessary actions to avoid conditions that may be hazardous to the health and safety of the hospital personnel and patients. The Contractor is responsible for meeting all applicable American Society of Mechanical Engineers (ASME), OSHA, NFPA, and VA guidelines standards and safe working processes; Lockout/Tagout. All work for the duration of the contract shall be performed by certified or trained technicians.

2.2. WORKING HOURS. Preventive maintenance work shall be performed on weekdays excluding Federal holidays, during the hospitals’ regular weekday working hours 7:00am – 4:00pm. Federal holidays observed may be exchanged for Contractor observed day, only on a one-for-one basis, requested by the Contractor and subject to approval by the Contracting Officer

Recognized Holidays: The Contractor is not required to perform service on the following federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

2.3. Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract; this may only be done by a written modification to the contract and signed by the Contracting Officer.

2.4 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, Project Manager/Field Supervisor. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reason.

2.5. CONFIRMATION OF REPAIR WORK: All completed repairs must be confirmed and approved by Maintenance & Operations, Utilities staff /Pipe Shop during regular hospital working hours, 7:00am – 4:00pm, Monday through Friday excluding Federal holidays. After regular hours, weekends, and holidays, Maintenance & Operations Utility System Repair Operators may approve equipment available for use after repairs have been made. The COR will be notified of all after-hour or emergency repairs during the next normal working day.

2.6. MAINTENANCE, INSPECTIONS, AND TESTING: Inspections will be scheduled during the timeframe of the Contract year. Prior to scheduled month of service, the Contractor will provide Maintenance & Operations a schedule of the weekdays this service is to be performed, for their approval. Maintenance & Operations shall have the authority to reschedule this service within twenty-four (24) hours of scheduled time due to emergency event and/or scheduling conflict. Contractor shall inspect, adjust, lubricate, clean, repair, replace desiccants and test to ensure safe reliable service within all tolerances as required by the manufacturer’s specifications. All parts used shall be of the original manufacturers design and specifications. All malfunctioning parts shall be replaced immediately to prevent undue down time and to ensure safe operation.

NOTE: Upon discovery of malfunctioning parts, Maintenance & Operations COR shall be notified immediately for approval of repairs.

2.7. PREVENTIVE MAINTENANCE SERVICE: Preventive maintenance inspection shall be performed as necessary to meet manufacturer/factory specifications, recommendations, or VA requirements. A list of equipment and minimum service intervals expected are listed in Section 6 of this contract.

2.8. PERFORMANCE AND TESTING: After completion of maintenance, the system shall be operated by the Contractor in the presence of Maintenance & Operations staff to ensure all steam trap components perform to standards as outlined in the manufactures specifications. All components shall be checked and adjusted if necessary or applicable.

2.9. DOCUMENTATION OF SERVICES PERFORMED: Contractor must supply maintenance check list to COR for each item according to manufactures recommendations and specifications to be maintained. At the conclusion of all inspections the Contractor shall submit a report to the COR and Maintenance & Operations staff, indicating the elements of the inspection performed, findings, and recommendations if applicable. This report shall be submitted in the form of a checklist or manufacturer performance service ticket, provided all requested all information is supplied. All repair work shall be documented when service is completed. The repairman must indicate on his repair ticket the specific action taken, date and time repaired performed, all parts replaced, hours of labor required and travel time. The equipment serviced must be identified clearly by name and location. Upon completion of service, Maintenance & Operations must sign service ticket.

2.10. CLEANUP: The contractor shall be responsible for cleaning the work area and equipment upon completion of work. All accumulated rubbish or debris shall be removed.

2.11. SPECIAL TOOLS: The Contractor shall provide all tools, testing equipment for disassembly, assembly, adjustments, calibrating and other work as required for the performance of this Contract.

2.12. OVER AND ABOVE REPAIR: Upon discovery of a malfunctioning part the Contractor shall immediately notify Maintenance & Operations staff and COR. The repair job shall not be initiated until approval is obtained from contract COR. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the COR. At the VA’s option the Contractor may be requested to provide a price quotation for the repair job. The VA has sole discretion to select the Contractor who will provide these repair services and they will be ordered as a separate action (not as part of this contract).

2.13. CONTRACTOR EMPLOYEES: Contractor personnel performing work under this contract must have a general employment background check at the time of the proposed submission and must maintain the level of security required for the life of the contract. Contractor personnel shall present a neat appearance and be easily recognized as a Contractor employee. Example: wearing distinctive clothing such as uniforms, badges, patches, etc.

2.14. ESCORT AND SAVAHCS CHECK IN: Identification of Contractor Employees:

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves such as to avoid creating an impression in the minds of members of the public that they are Government officials. All Contractor personnel working on-site at the SAVAHCS facility shall check in and out with the Maintenance & Operations/ Utilities located in the basement of Building 2, Room B21C. Check-in procedures require receiving a temporary badge and completing the necessary information on the vendors sign-in sheet. Access to the work areas and performance monitoring will be provided by VA Maintenance & Operations Staff. After hours response will be monitored by VA Utilities Systems Repair Operators (USRO) ext. 6684 or the VA police at ext. 6514

2.15 POST AWARD CONFERENCE: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

2.16 DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

3. INFORMATION TECHNOLOGY:

The C&A requirements do not apply. A Security Accreditation Package is not required.

4. GOVERNMENT FURNISHED ITEMS AND SERVICES:

4.1 Services: To expedite the survey process, SAVAHCS will provide a site representative (pipe fitter, plumber, or other maintenance staff member) to escort Contractor technicians through the facility. Although SAVAHCS will strive to ensure that steam traps are put in service and are in a “live” condition prior to commencement of the survey, SAVAHCS cannot ensure that all traps will be “live.”

4.2. Utilities: The Government will provide access to electricity or water if they are required for performance of services. The Contractor shall instruct employees in utilities conservation practices. The Contractor is responsible for operating under conditions that preclude the waste of utilities.

4.3 Materials: The Government will not provide any materials

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

5.1 General: The Contractor shall furnish all supplies, parts, equipment, facilities, and services required to perform work under this contract that are not listed under Section III of this PWS.

5.2. Materials: Parts for the repair or replacement of steam traps, or added or removed, must be in accordance with VA specifications for the existing steam and condensate system.

5.3. Equipment: The Contractor shall provide all equipment, tools, PPE, ladders, etc. to perform the steam trap survey, maintenance, or replacement

6. SPECIFIC TASKS:

6.1 First Year of Service: The first year of service shall be completed in two phases.

6.1.a Phase 1 is comprehensive and includes identifying, cataloguing, tagging, and testing the SAVAHCS steam traps. To accomplish this task, a system-wide steam trap field investigation (survey) shall be conducted by the Contractor examining and identifying, via ultrasonic testing and thermal testing, blow-through, cold plugged, leaking, and misapplied traps (including wrong type, wrong size, wrong application, wrong pressure, and wrong installation).

Submissions for Phase 1 include:

a. The Steam Trap Survey Inventory (Put onto an Excel Format; refer to Item

a. on the next page below under Steam trap survey)

b. A Steam Trap Recommendations Report including estimates of the recommended work (refer to Item B. below under option years).

• Traps needing repair or replacement shall be ranked by severity.

• For traps needing repair, include information regarding the proposed repair.

• For steam traps needing replacement, include cut sheets for the proposed replacements; and

• An Energy Savings section detailing cost savings and Return on

Investment based upon the proposed repairs or replacements.

These submissions will be reviewed by the VA and discussed with the Contractor. Based on the submissions and discussion, a Steam Trap Repair/Replacement Plan and a schedule shall be agreed upon by the VA and the Contractor (refer to Phase 2 below).

Steam Trap Survey - The Contractor shall provide labor and materials to perform a detailed steam trap survey. The Contractor will locate, identify, test, and tag every accessible steam trap in the facility. The Contractor will prepare a steam trap inventory. This work should be done on an annual basis.

a. If the Contractor finds steam traps that are inaccessible, the Contractor shall inform the VA COR and include as much information as possible regarding those traps in the detailed steam trap survey.

b. Traps that are “not activate” at time of survey (e.g., “cold” or “not in use”), will be tagged and logged as Out-of-Service. Out-of-Service tags shall very visible (e.g., red, and white).

c. The Contractor shall attach permanent, sequentially numbered tags to each steam trap to ensure that each trap is uniquely identified. The numbering scheme will be agreed to by the VA; for instance, the VA may want to begin each tag based on the building – e.g., B57-1, B30-4. Metal tags shall be stainless steel and shall be a minimum of 1” in diameter. Old or extraneous tag shall be removed, and the information logged.

d. Contractor shall identify failed or problematic traps (e.g., traps that are blowing through, plugged, leaking, incorrect type, incorrectly sized, incorrectly applied, incorrectly installed).

e. At a minimum, the following data will be inventoried for each steam trap surveyed:

• Trap location (e.g., building, floor, room)

• Trap type

• Tag number

• Manufacturer/Model Identification

• Connection size and type

• Trap application and the equipment being served

• Piping configurations to include notation of dead legs

• Insulation type or deficiency

• Steam system pressure

• Trap testing method and date (i.e., ultrasonic, thermal imaging)

• Trap condition

• Trap problems (e.g., Failed Open, Failed Closed, Rapid Cycle, Isolated

Closed, or other noted issue)

• Other steam trap or steam system comments (if any)

• Estimated hours of operation (per day or per week)

• As applicable for recommended steam trap repair or replacement, for each repair or replacement:

o Estimated steam savings per hour (lbs.)

o Estimated steam savings per year (lbs.)

o Estimated dollar savings per hour o Estimated dollar savings per year o Return-on-Investment calculations o Estimated Greenhouse Gas (GHG) Emission reductions per hour o Estimated GHG Emission reductions per year

Selection of Replacement Steam Traps (or Repair) - The Contractor shall prepare a steam trap repair or replacement recommendations.

a. Each proposed replacement trap shall be selected based on the application setting with consideration for the appropriate pressure rating.

• Traps shall be float and thermostatic (cast iron); or thermodynamic

(i.e., thermostatic disc; Stainless).

• Fixed orifice type traps such as venturi traps are not acceptable.

• Each type of trap shall be the product of a single manufacturer.

b. Floats and linkages shall provide sufficient force to open trap valve over full operating pressure range available to the system. Unless otherwise indicated, traps shall be sized for capacities indicated at minimum pressure drop as follows:

• For equipment with modulating control valve: 1.7 kPa (1/4 psig), based on a condensate leg of 300 mm (12 inches) at the trap inlet and gravity flow to the receiver.

• For main line drip trap sets and other trap sets at steam pressure: Up to 70 percent of design differential pressure. Condensate may be lifted to the return line.

c. For systems without relief, valve traps shall be rated for the pressure upstream of the PRV supplying the system.

d. Balanced pressure thermostatic elements: Phosphor bronze, stainless steel or monel metal.

e. Trap bodies: Bronze, cast iron, or semi-steel, constructed to permit ease of removal and servicing working parts without disturbing connecting piping.

f. Valves and seats: Suitable hardened corrosion resistant alloy.

g. Mechanism: Brass, stainless steel, or corrosion resistant alloy.

h. Floats: Stainless steel.

6.1.b Phase 2 is the repair or replacement of an estimated 12 steam traps (the specific steam traps to be replaced and the specific number to be replaced will be agreed upon by the VA and the Contractor.

a. Prepare and submit a steam trap repair/replacement plan and schedule.

b. Replace failed or problematic steam traps - The Contractor shall provide labor, equipment, and materials to repair or replace the agreed upon steam traps. For every repaired or replaced steam trap, the Contractor will:

• Ensure that each repaired or replaced trap is properly tagged and inventoried.

• After the Contractor has completed the installation of the repaired or replaced steam trap, the Contractor shall schedule and document inspection and testing in the presence of a VA representative (e.g., Pipefitter, Plumber, COR). A copy of the documentation is to be submitted to the VA.

• Update the steam trap survey inventory with all appropriate information (e.g., new trap type, trap number, testing date, and method)

• Upon completion and acceptance of work by VA, Contractor shall conduct a 2-hour training session with VA O&M personnel in the operation and maintenance of the steam traps.

A. Option Years: Option Years shall follow the Phase 1 and Phase 2 approach outlined above.

1. Throughout the year, as construction is completed on the SAVAHCS campus, the Government will update the Steam Trap Survey Inventory in preparation for the Contractor’s annual Steam Trap Survey and Testing.

2. The Government prefers that the annual Steam Trap Survey and Testing occurs at the start of the cooling season each year (e.g., September, October, or early November).

3. It is anticipated that the level of effort needed to complete the Steam Trap

Survey will be nominal because the steam trap inventory from 2022 already exist.

4. It is anticipated that the level of effort needed to repair or replace steam traps in subsequent years will be less than the first year because the steam traps will be surveyed annually and repaired or replaced as needed. For estimating purposes, it is assumed that 10 steam traps will be replaced in each Option Year.

B. Activity or Deliverables Proposed Schedule – the timeframes proposed below may be adjusted based on discussion between the Contractor and VA Contracting.

Specific Activity or Deliverable Format Physical Format Proposed

NTP N/A N/A N/A N/A

Phase 1

Conduct Steam Trap Survey

N/A N/A NTP + 5 weeks

Steam Trap Survey Microsoft Excel Three hard- NTP + 7 weeks Inventory (Probably on 11 x 17) copies and one electronic format copy

Recommendations Report Microsoft Word

Three hard- copies and one electronic format copy NTP + 10 weeks

Energy Savings Report (may be included in the

Recommendations Report)

Microsoft Word Three hard- copies and one electronic format copy NTP + 10 weeks

Review Meeting to determine

Replacement Plan and Schedule

N/A N/A NTP + 11 weeks

Replacement Plan and Schedule Microsoft Word

Three hard- copies and one electronic format copy

NTP + 12 weeks

Phase 2

Begin steam trap replacement or repair N/A N/A NTP + 16 weeks

Finish steam trap replacement or repair

PDF of steam trap inspection and testing sheets and updated steam trap survey

Three hard-copies and one electronic format copy NTP + 19 weeks

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS): The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1

The Contractor shall check-in and check-out during each visit to the facility.

ALL SERVICE:

Contractor personnel shall check-in and check-out with the M&O Shop Work

Order Control Clerk for each visit to the SAVAHCS facility.

100% conformance

Periodic surveillance

PRS # 2

The Contractor shall conduct timely Steam Trap Surveys and Steam Trap repair

The Contractor provided the survey and repairs/replacement per the agreed upon timeline.

100% conformance

(anticipate only one steam trap survey per year and one replace or repair activity per year)

100 percent inspection

PRS # 3

The Contractor shall provide timely documentation.

The Contractor provided the required reports per the agreed upon timeline.

Refer to for a proposed timeline.

75% conformance (3 out of 4)

100 percent inspection

PRS # 4

“Supplies and Services as Needed”

The Contractor shall coordinate the “Supplies and Services as Needed” in the timeframe agreed to between the

Contractor and Contracting.

90% conformance

100 percent inspection

Site Visit:

We request a site visit on June 27, 2022, at 9:00 am with Mr. Thomas Underwood at the Main Hospital, Southern Arizona VA Health Care System, 3601 South 6th Street, Tucson, AZ 85723. Meeting in the main hospital lobby with all prospective vendors responding to this solicitation to view the requirements at the facility. Please RSVP by emailing: Thomas Underwood, Operations Supervisor, thomas.underwood@va.gov

7. DEFINITIONS & ACRONYMS:

7a. Definitions:

1) Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2) Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The Contracting Officer is the only individual who can legally bind the government.

3) Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

4) Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

5) Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

6) Key Personnel: Contractor personnel that are employed in the performance of contract work.

7) Maintenance: Activities required or undertaken to conserve the original asset or resource.

8) Physical Security: Actions that prevent the loss or damage of Government property.

9) Repair: Activities required or undertaken to replace a broken, damaged, or failed device or equipment to return the device or equipment to an operating or usable condition.

10) Subcontractor: One that enters into a contract with a prime Contractor. The

Government does not have privity of contract with the subcontractor.

11) Workday: The number of hours per day the Contractor provides services in accordance with the contract requirements.

12) Work Week: Monday through Friday, unless specified otherwise.

7b. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TE Technical Exhibit

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

Offerors are notified that VA Form 10091, FMS Vendor File Request Form and W-9 (See attached documents). Request for Taxpayer Identification Number and Certification shall be securely faxed to the VA Financial Service Center at (512) 460-5221, and also be submitted with their quote. Failure to include this information may eliminate the offeror from award consideration or considerably delay the award.

IAW FAR 13.106-2(b)(3), a Comparative Evaluation will be performed to evaluate all quotes.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

Note: It is “Encouraged” for all interested parties to attend the site visit on the date and time stated in the Statement of Work.

Required Submittals: Proof that the Contractor and all personnel performing on the contract have the following training and certifications:

• 30-hour Occupational Safety and Health Administration (OSHA) safety card for supervisors and OSHA 10 for technicians.

• American Society of Mechanical Engineers (ASME), NFPA, and VA guidelines standards and safe working processes.

• Lockout/Tagout. All work for the duration of the contract shall be performed by certified or trained technicians.

Quotes shall be submitted on a SF1449 by email to cristine.carmody@va.gov by July 7, 2023 @ 4:00 pm PST and will be accepted by the Government at the time the email is delivered to the Government email server. Quotes must also be in PDF, and compatible with Microsoft Office Software to be accepted. The Contractor submitting a quote is responsible for ensuring that the Contract Specialist has received the quote before the deadline for receipt of quotes, and the government will not be responsible for delays or failures or either the contractor’s email system or the Government’s email system. Facsimile offers will not be accepted.

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation

(d) Late Submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., California time, for the designated Government office on the date that quotations are due.

mailto:cristine.carmody@va.gov

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(c) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(d) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations.

Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(e) Unique Entity Identifier (UEI) from GSA: (Applies to all proposals exceeding the Micro- Purchase Threshold (MPT), and proposals of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its proposal, the annotation “UEI” followed by the ID that identifies the offeror’s name and address. The UEI is generated in SAM.gov. If you are registered in SAM.gov (active or not), you already have a Unique Entity ID. It is viewable at SAM.gov. If you are new to SAM.gov and will be registering for the first time, you will get your Unique Entity ID (SAM) during registration.

(f) Questions: Email all questions to cristine.carmody@va.gov no later than June, 30, 2023 @ 3:00pm (PST). The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring and extension of the solicitation and the extension would not be in the best interest of the Government. All responses to questions will be posted on Federal Business Opportunities.

(g) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

(End of Provision) mailto:cristine.carmody@va.gov

Contractor shall perform steam trap survey, testing, maintenance, and repair services as detailed in the solicitation and the incorporated Performance Work Statement (PWS) for the Southern Arizona VA Healthcare System (SAVAHCS). This includes the repair or replacement of steam traps.