SOW - Pharmacy Courier.docx

Pharmacy Courier Service Background The PVAHCS Pharmacy requires a courier service to provide shuttling of medications and/or supplies to its CBOC locations within Arizona and borrowing of out-of-stock medications/supplies from local community hospitals within Maricopa County.

The period of performance desires will be base year (12 months) with four (4) option years.

Tasks: The vendor will shuttle medications (both refrigerated and non-refrigerated) and/or supplies to PVAHCS CBOC locations in addition to being used to borrow out-of-stock medications/supplies from local community hospitals with Maricopa County. All deliveries will be for non-patient sensitive items (medications and/or supplies) that will be dispensed to patients upon receipt by pharmacy location.

Contractor Responsibilities:

· Courier service with that provides same day service, 4-hour service and 2-hour services.

· Courier service must be able to provide detailed invoicing on a monthly or bi-weekly basis.

· Deliveries completed by experienced drivers who are fully uniformed with photo identification badges.

· Courier service must be fully insured as required by law.

· Courier must have experience with delivery of medications and medical supplies

· Focused on customer service, on-time deliveries, and ability to offer real-time tracking to customer.

Security and HIPPA Compliance Considerations:

· In accordance with Appendix A, Handbook 6500.6 Checklist block 7, the C & A requirements do not apply for this requirement and Security Accreditation Package is not required. Due to the non-technical nature of this requirement, in reference to number 7, there is no information to be protected. The courier service will be handling non-patient sensitive medication/supply deliveries between healthcare facilities.

· In reference to VHA Handbook 6500.6 Appendix A, Block 6, the equipment (or service) included in this contract does not involve connection of IT devices to a VA network. Therefore, C&A, SAP, & the following from App C apply

· In reference to VHA Handbook 6500.6 Appendix A, Block 7, the equipment (or service) involves does involve storing, generating, transmitting, or exchanging VA sensitive information. Therefore, the following from App C apply.

· During contract performance, contractor may require access to VA facility for pickup of delivery but will not require access to equipment, information systems, or sensitive data; to provide services, install, train, maintain or repair equipment.

PERIOD OF PERFORMANCE:

Base Year - 05/01/2023 - 04/30/2024 Option Year 1 - 05/01/2024 - 04/30/2025 Option Year 2 - 05/01/2025 - 04/30/2026 Option Year 3 - 05/01/2026 - 04/30/2027 Option Year 4 - 05/01/2027 - 04/30/2028

GOVERNMENT HOLIDAYS: The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

INVOICE AND PAYMENT: Payment to be made monthly in arrears. The Vendor shall submit original invoices in proper electronic format to the Financial Services Center (FSC). Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

· VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please see Tungsten contact information below to begin submitting electronic invoices, free of charge.

· A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org)

Vendor e-Invoice Set-Up Information:

OB10 e-Invoice Setup Information: 1-877-752-0900 OB10 e-Invoice e-mail: USClientServices@ob10.com Financial Services Center e-Invoice Contact Information: 1-877-353-9791 Financial Service Center e-Invoice e-mail: vafsccshd@va.gov

The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction.

· Time period being invoiced for.

· Description of services.

· Unit Cost Billed.

· Extended amount due.

· Invoice number, and date.

· Contract and obligation number.

VHA SUPPLEMENTAL CONTRACT REQUIREMENT FOR COMBATTING COVID 19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

WAGE DETERMINATION: Service Contract Act WD #: 2015-5469