RFQ Amendment - 36C26223Q0753 0001.docx

Questions & Answers Pharmacy Courier Service

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

N/A 36C262

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

36C262

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723 To all Offerors/Bidders

36C26223Q0753 03-28-2023

X

X

See CONTINUATION Page

Purpose: To publish all Questions & Answers (pages 5&6) submitted by vendors.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Pharmacy On-Demand Courier Service Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger

Pharmacy On-Demand Courier Service Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025

Pharmacy On-Demand Courier Service Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026

Pharmacy On-Demand Courier Service Contract Period: Option 3 POP Begin: 05-01-2026 POP End: 04-30-2027

Pharmacy On-Demand Courier Service Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028

A.2 DELIVERY SCHEDULE

Carl T. Hayden VA Administration Medical Center 650 East Indian School Road Phoenix, AZ 85012 1839

USA

CONTINUATION PAGE

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

Contracting Office Address

NCO 22

ATTN: Charity Cazee Department of Veterans Affairs 3601 S. 6Th Avenue Building 45 Tucson, AZ 85723

Description This is a combined synopsis/solicitation is for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 / 03/16/2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 492110, with a small business size standard of 1,500 Employees.

The Network Contracting Office 7 is seeking to Pharmacy Courier Services for the Carl T. Hayden VA Medical Center located in Phoenix, AZ.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Charity.Cazee@va.gov. Questions must be received no later than March 30, 2023, at 12:00 PM MST (Arizona Time). No further questions will be accepted after that date and time.

All offers must be in writing and may be sent by e‐mail to Charity.Cazee@va.gov. Offers must be received no later than April 03, 2023, at 12:00 PM MST (Arizona Time). No further offers will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

SCHEDULE:

This is a Service-Disable Veteran Owned Small Business (SDVOSB) Set-Aside requirement. All interested companies shall provide a quotation for the following: Carl T. Hayden VA Medical Center located in Phoenix, AZ. currently has a requirement for a non-personal services order to provide On-demand Pharmacy Courier Services.

See the attached Statement of Work for further details.

Questions & Answers

Questions have been combined; meaning if the same question or like question was submitted by multiple venders, they are all listed prior to the answer, which is RED font.

· Is there a set pricing schedule or template you wish to be followed in the proposal? If not, do you want the cost itemized in an hourly cost fashion differentiating between regular/afterhours/weekend hourly rates?

Services provided Monday – Friday, 8:00 am to 5:00 pm Please provide pricing that includes:

Same-Day Delivery Service:

4-hour Delivery Service:

2-hour Delivery Service:

Include any pricing that your company itemizes, such as:

Wait time rates Mileage rates After hour rates If you are available on weekends, if so, what are the rates

· Is this solicitation a contract renewal or a newly desired service? If a renewal, is it possible to share the previous awarded contract notice ID #?

What was the cost of the final full option year of the previous contract?

How many drivers/vehicles are currently used to service the current contract?

What is the vehicle size currently servicing this location?

This is a new requirement.

· I did not see a limitation on the services needed as far as working after the normal workday (after hours) and weekends. Are you only looking for normal business hours for services? Or being able to respond 24/7 (except holidays)?

What is the weekly, monthly, or annual estimated trip volume for scheduled trips in total and what is the weekly, monthly, or annual estimated trip volume for as-needed trips?

This is for delivery to/from the main VAMC in Phoenix, Az to/from the clinics (CBOC’s) it is affiliated with. The VA may borrow out-of-stock medications/supplies from local community hospitals with Maricopa County. See the map below of CBOC locations:

Answer from facility SME: We anticipate trips to our Show Low and Globe Clinics at least twice a month as scheduled trips. We also anticipate local trips to our CBOC locations at least 3-4 times a week to restock refrigerated medications and vaccines as needed. So, I would say we estimate 6 scheduled and 12 -15 as needed trips a month if we go by our current need. We've never used a courier before, so these are pure estimates.

· Are the Courier services your requesting based at Carl T. Hayden VA Medical Center and other community hospitals nearby? If so, where is the location limitations drawn? Is this service limited to all Phoenix city limits, or county limits?

See previous question & answer.

· Regarding specific employees’ information: It is common practice for small businesses that the drivers, cars, and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss.

This requirement is needed to immediately after award in order to prevent further medication delay or spoilage. Once offers are received I will all announce the accepted offer prior to final award, that will allow a period of time to set things in place.

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