36C26219R0147-0001001.pdf

B.3 STATEMENT OF WORK (Updated as of 8/14/2019)

1. GENERAL:

The Contractor shall provide Contractor-owned open containers and dumpsters for General Waste Removal and provide Disposal Services at the VA Long Beach Healthcare System (VALBHS), 5901 E. 7th Street, Long Beach, CA 90822. The estimated amount of compacted and general waste to be picked up and disposed of by the Contractor is approximately 286 tons per month.

The Contractor shall provide all labor, supervision, containers/bins, equipment, supplies, trucks, compactors, fuel and insurance to provide all services stated in this Statement of Work (SOW).

Prices listed in the schedule are to be all inclusive for all equipment, supplies, and services provided. Additional charges such as delivery fees, environmental fees, hazardous waste fees, fuel surcharges, relocation of trash containers and dumpsters on VA grounds, etc. shall NOT be billed for, or collected from the Government for orders received under this contract.

2. DEFINITION OF TRASH:

The term "trash" as used herein shall mean all debris and waste accumulated at the VALBHS, including papers, cartons, metals, glasses, floor sweepings, woods, coffee grounds, tree leaves, cardboard containers, citrus rinds, melon rinds, fruits, and other non-edible garbage, and; is not considered to harbor any viable pathogens nor hazardous materials. Trash does not include medical waste unless it has been rendered non-infectious by autoclaving, or; using a liquid treatment system.

3. CONTRACTOR-OWNED TRASH COMPACTOR TRUCKS:

The Contractor shall provide a rear loader truck that is compatible with the existing Government-owned compactors, and a front loader truck capable of performing the tasks outlined in this contract.

All trucks used by the Contractor shall be equipped with a back-up bell, or similar warning device, to alert pedestrians and other traffic when the vehicle is backing up.

The trucks shall not dispose of or drain off liquid accumulation on VA grounds. The Contractor's personnel shall immediately clean up any oil spills, or other fluids, caused by malfunctions of the engine or hydraulics. The Contractor's personnel shall pick-up and clean up all loose trash upon separation of each container or compactor to leave the area clean.

The Contractor shall be responsible for the storage and maintenance of their trucks. The Contractor's personnel shall not leave vehicles on the VA facility grounds.

4. CONTRACTOR-OWNED CONTAINERS:

The Contractor shall furnish the required number of containers in the approximate sizes, types, and configurations listed in the TABLE 1- CONTRACTOR OWNED CONTAINER

LOCATION AND TRASH PICK-UP & DISPOSAL SERVICE SCHEDULE in Paragraph 9 of this SOW. The Government shall approve, in writing, all container styles, and types prior to placement.

The containers shall be newly painted and be of an acceptable appearance. The containers shall be kept neat in appearance and repaired and painted as appropriate (i.e. the appearance of rust spots, stains, excessively chipped areas, punctured holes, missing covers, lids or doors, etc.). The Contractor' s driver shall be responsible for identifying required repairs. Containers not suitable because of age or condition shall be replaced within seven (7) business days from the date the notification is submitted to the Contractor by the Contracting Officer's Representative (COR) or the Contracting Officer.

The Contractor furnished containers shall be fitted with a molded PVC plastic top to allow easy access to deposit refuse and pose no danger to patients or employees. The lid shall be light in weight and easy to lift and close.

The containers shall remain at the designated locations indicated herein for the duration of the contract unless otherwise directed, in writing, by the Contracting Officer or the COR.

5. SANITARY CONDITIONS COMPLIANCE:

The Contractor shall be required to dispose of the trash in such a manner that shall not create conditions detrimental to public health or to constitute a public nuisance. The Contractor shall abide with all federal, state, and local laws, rules, and regulations governing removal and hauling of waste materials.

Collections must be made in containers which must be fully enclosed, rat-proof, leak proof and fire retardant.

Containers must be kept clean, sanitized, and after dumping, lids must be closed. Any trash or garbage scattered by the Contractor, or their equipment on the facility’s grounds must be picked-up and disposed of properly.

6. SAFETY REQUIREMENTS:

The Contractor shall take such safety precautions as the COR determines reasonably necessary to protect the lives and health of all personnel on VA property.

The Contractor shall use only established roads or driveways in the performance of this contract and shall be responsible for any damages or VA traffic violations.

7. LANDFILL:

Trash collected under the terms of this contract shall be disposed of at a permitted landfill under the provisions and guidelines set forth by the California Integrated Waste Management Board. All offerors shall furnish proof of guaranteed available dumping privileges with their proposal.

Once contract award has been made, the VA reserves the right to request proof of guaranteed available dumping privileges from the Contractor at any time during the contract period. All costs associated with the landfill will be included in the unit prices proposed by the Contractor.

8. WEIGHT TICKETS:

The Contractor shall provide a record (weight ticket) of the actual weight of refuse picked-up and delivered to the landfill. Weight tickets shall indicate the weight of general waste and trash removed from the VA. Waste generated by the VA shall not be co-mingled/hauled in the same trash compactor truck with waste generated by other facilities or agencies serviced by the Contractor.

The Contractor shall provide all refuse weight tickets to Bldg. 5, Room 100-Q no later than the 5th workday of the following month from when services were provided. Invoices will not be paid unless valid weight tickets are received.

9. TRASH PICK-UP SCHEDULE AND TIME:

The Contractor shall provide the various types and sizes of Contractor-owned containers, pick-up and dispose all General Waste as outlined in TABLE 1 – CONTRACTOR OWNED CONTAINER LOCATION AND TRASH PICK-UP & DISPOSAL SERVICE SCHEDULE for individual stops and size of containers.

If a scheduled pick-up falls on a National Holiday, the Contractor shall provide trash pick-up services on the following business day, or on a date that is mutually agreeable with the COR.

Pick-Up Times are as follows:

(A) Pick-up shall be no later than 6:00 AM and returned no later than 8:00 AM for the Government-owned compactor located at Bldg. 2, Basement (Item Number #1 of Attachment 1).

(B) Pick-up shall be between the hours of 6:00 AM and 7:00 AM and returned no later than 8:00 AM for the Government-owned compactor located at Bldg. 2, Loading Dock (Item #2 of Attachment 1).

(C) Pick-up shall be between the hours of 7:00AM and 11:00 AM for all other containers not listed in (a) or (b) above.

See TABLE 1 – CONTRACTOR OWNED CONTAINER LOCATION AND TRASH PICK- UP & DISPOSAL SERVICE SCHEDULE for the list of dumpster locations, sizes, and pick-up schedules.

TABLE 1 – CONTRACTOR OWNED CONTAINER LOCATION AND TRASH PICK-UP &

DISPOSAL SERVICE SCHEDULE

Location Number

DESCRIPTION OF

SUPPLIES/SERVICES

Pick-up Location Pick-up Days

1 ONE (1) 34-Cubic Yard Government-owned Self-contained Compactor.

Bldg. 2, Basement

Every Monday, Wednesday & Friday

2 ONE (1) 34-Cubic Yard Government-owned Self-contained Compactor.

Bldg. 2, Canteen Loading Dock

Every Monday, Wednesday & Friday

3 FOUR (4) 3-Cubic Yard Contractor-owned Open Containers.

Bldg. 164 Every Monday, Wednesday & Friday

4 ONE (1) 40-Cubic Yard Contractor-owned Open Dumpster.

Bldg. 149, Network Business Center

Every Wednesday

5 TWO (2) 4-Cubic Yard Contractor-owned Containers.

Bldg. 150, Loading Dock

Every Monday, Wednesday & Friday

6 TWO (2) 4-Cubic Yard Contractor-owned Containers.

Bldg. 2, Canteen Dock

Every Tuesday & Friday

7 ONE (1) 3-Cubic Yard Contractor-owned Containers.

Fisher House (the corner of Pine Road & Service Rode).

Every Tuesday & Friday

8 ONE (1) 3-Cubic Yard Contractor-owned Container.

Bldg. 5, Basement

Every Friday

9 ONE (1) 3-Cubic Yard Contractor-owned Containers.

Bldg. 5, Loading Dock

Every Tuesday & Friday

10 ONE (1) 3-Cubic Yard Contractor-owned Container.

Bldg. 46, Carpenter Shop

Every Monday, Wednesday & Friday

11 ONE (1) 3-Cubic Yard Contractor- owned Container.

Near Resident Engineer Trailer

Every Tuesday & Friday

12 ONE (1) 3-Cubic Yard and ONE (1) 4-Cubic Yard Contractor-owned Containers.

Bldg. 6, Loading Dock

Every Tuesday & Friday

Location Number

DESCRIPTION OF

SUPPLIES/SERVICES

Pick-up Location Pick-up Days

13 TWO (2) 4-Cubic Yard Contractor-owned Containers

Bldg. 138, Research, Loading Doc.

Every Monday, Wednesday & Friday

14 TWO (2) 3-Cubic Yard Contractor-owned Containers

Bldg. 50, Adjacent to Bldg.

Every Friday

15 ONE (1) 40-Yard Roll-off Contractor-owned Open Dumpster

Bldg. 88 close to Water Tower

Every Friday

16 ONE (1) 40-Yard Roll-off Contractor-owned Open Dumpster

Per instruction by the Interior Designer Section

ON CALL

10. TRASH PICK-UP AS-NEEDED BASIS:

Due to remodeling, new construction, relocation of using services or increase in hospital performances/services, it is deemed impossible to determine the exact amount of trash pick-ups that will be required to maintain the quality of Contractor-owned containers. It is not unexpected that additional trash pick-up services may be requested on an as-needed basis to keep the trash containers from overflowing and creating a hazardous situation. Any additional pick-ups shall be scheduled with the Contractor as noted below.

The COR, VA Environmental Management, or VA Interior Design personnel shall fax/e-mail or phone in their requests for pick-up to the number and/or e-mail address that the Contractor indicates below.

The Contractor shall be required to respond to the request for pick-up within two (2) hours after the VA faxes/e-mails the request. The request shall indicate the size of the container, type of container, building location, name and phone number of VA personnel point of contact. All requests for as-needed pick-up or additional pick-up shall be made on the following calendar day. All extra pick-ups will be invoiced at the same price quoted for the scheduled pick-ups.

Contractor Phone No: _________________________

Contractor Fax No: _________________________

E-mai ls addresses: _________________________

11. MISSED PICK-UP:

Upon discovery that a pick-up was missed, the COR, VA Environmental Management, or VA Interior Design personnel shall e-mail, fax, or phone in the notice of a missed pick-up to the Contractor. The Contractor shall return to the VA and pick-up the container on the same day and shall notify the COR when the pick-up has been completed.

12. CONTRACTOR'S RESPONSIBILITY:

It is the responsibility of the Contractor to provide all services in accordance with applicable solid waste disposal codes and regulations; including the payment of any applicable fees that are mandated by the City, State, Federal, etc. in order for the Contractor to retain his/her permit and/or license.

13. STEAM CLEANING OF GOVERNMENT-OWNED COMPACTORS:

The Contractor's personnel shall call the VA Engineering staff at (562) 826-5955 to report-in before the commencement of the steam cleaning of the two (2) Government-owned Self-contained Compactors located at Bldg.2, Basement and Canteen Loading Dock (see Table-1 for the locations). The compactors and the general area around the compactors shall be cleaned in accordance with commercial practices and standards on a quarterly basis.

14. QUALITY CONTROL:

It is the Contractor's responsibility to provide a quality control mechanism to ensure that work performance conforms to the requirements of the contract. The name and telephone number of the quality control person(s) shall be submitted with their proposal. When the quality control person has been contacted he/she shall respond within two hours after being notified, if after 2:00 pm he/she shall respond on the next business day.

15. RELOCATION OF CONTAINERS:

Pick-up schedules may be revised due to changes in the location of containers. The Government shall give the Contractor notice, in writing, a minimum of three (3) working days prior to the relocation of containers and subsequent changes in pick-up schedules. The service to relocate containers is part of this contract requirements, and shall be at no additional cost to the Government.

16. REPLACEMENT OF LOST OR DAMAGED CONTAINERS AND/OR EQUIPMENT:

The cost for replacement of broken, damaged or lost containers and/or equipment shall be the responsibility of the Contractor. The Government shall not be liable and/or billed for any replacement of broken, damaged and/or lost containers.

17. CONTRACTOR'S PERSONNEL:

All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform and badge that clearly identifies the individual as a Contractor. The parties agree that the Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

The Contractor shall ensure that their employees assigned to this contract, shall be cognizant of the VA’s sexual harassment, drug-free workplace policies and other appropriate federal employment requirements.

The Contractor is responsible for providing fully knowledgeable, trained staff that is competent to meet the requirements of this contract and fulfill all obligations of this contract.

Contractor personnel shall be technically proficient in the skills necessary, to include the ability to understand, speak fluently and comprehend the English language.

Smoking is not permitted on VAGLAHS ground.

All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of Government-owned equipment and facilities. The Contractor shall be responsible for repair or replacement of Government-owned items or facilities to previous condition, if determined to be at fault by the COR.

The Contractor shall be responsible for providing:

(a.) Workers Compensation.

(b) Professional liability insurance.

(c) Health examinations.

(d) Income tax withholding.

(e) Social Security payments.

18. CONTRACTOR POINT OF CONTACT:

The Contractor shall designate one (1) Point of Contact (POC) responsible for administrative matters in the performance of this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract. An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.

The Contractor shall provide the name and telephone number of the person designated as Point of Contact and Alternate on the space below:

Point of Contact (Full Name):

Telephone Number:

E-mail Address:

Alternate Point of Contact (Full Name):

Telephone Number:

E-mail Address:

19. EVIDENCE OF INSURANCE COVERAGE:

Prior to commencement of work to be performed, the Contractor shall furnish an insurance certificate indicating that the type of coverage, worker’s compensation, professional liability insurance and vehicle insurance has been obtained and that it may not be changed or canceled without a guaranteed thirty (30) day notice to the CO.

The Contractor shall maintain workers compensation and employee’s public liability insurance and vehicle insurance in accordance with the laws of California.

The Contractor shall abide with all applicable Federal and State laws regarding liability for the injury or death of an employee in performing the work under this contract and shall hold the Government harmless against any or all loss, cost, damage, claim expense or liability for accident or injury to persons or property occurring in the performance of this contract.

20. GOVERNMENT HOLIDAYS:

Services shall not be performed on the following National holidays:

New Year’s Day January 01 Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February Memorial Day Last Monday in May

Independence Day July 04 Labor Day First Monday in September

Columbus Day Second Monday in October Veterans Day November 11

Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

21. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

Delegation of Authority letter(s) shall be forwarded to the Contractor after contract award identifying the COR(s) and all representatives of VAGLAHS, SACC and the LAACC authorized to order services and to accept or reject services from the Contractor. This designation shall be furnished in writing to the Contractor prior to commencement of the contract.

The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative(s) acting within the limits of his/her authority. The COR shall be the Contractor’s primary point-of-contact and shall have limited authority in relation to the contract.

22. AUTHORIZED SERVICES:

The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which may affect the contract terms and conditions quality, quantity, price, and/or delivery. The Contractor must contact the Contracting Officer for approval in the event there are changes prior to proceeding. No other individual has the authority to make this binding changes and/or commitments. In the event that the Contractor commits to such changes at the direction of any person other than the Contracting Officer, the changes shall be considered to have been made without proper authority and no adjustment shall be made in contract price to cover any increase in costs incurred as a result thereof.

23. RETURN OF CONTRACTOR'S EQUIPMENT:

Upon contract expiration, or earlier termination, the contractor shall arrange with the COR a time to pick-up the equipment or provide means to have the equipment shipped back to the Contractor, at no expense to the Government. The Contractor shall arrange for the equipment to be removed from the VA within three (3) business days after the contract expiration or cancellation date.

24. I.D. BADGES:

All Contractor personnel is required to wear identification (I.D.) during the entire time they are on the VALBHS grounds. I.D. badges must have an identification picture, name of the individual, and; the name of the represented company depicted on it.

25. PARKING:

It is the responsibility of the Contractor' s personnel to park in the appropriate designated parking areas. Parking information is available from the VA Police and Security Service. The VA facilities will not invalidate or make reimbursement for parking violations of the Contractor ' s personnel under any circumstances.

26. TRAVEL:

Transportation charges for Contractor's service personnel will not be billed or paid under the resulting contract.

27. VA POLICIES:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search.

Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

28. INVOICE AND PAYMENT:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month for payment of work completed in that billing period after obtaining approval for the COR to go ahead and submit the invoice. The COR shall be responsible for reviewing and approving the monthly invoices in the arrears before the Contractor submits the invoice electronically via the Tungsten-Network System at the end of each month for payment of work completed in that billing period. The COR shall notify the Contractor no later than the 7th workday of the following month to submit the monthly invoices in the arrears electronically for payment through the Tungsten-Network System for all three facilities.

Contractor shall submit the invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Telephone number: 470-305-4896)

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Description of Services

b. Period of performance

c. Date of invoice and invoice number

d. Unit cost billed

e. Extended amount due

f. Contract number and obligation number.

g. Weight of general waste removed for each facility separately

h. Refuse disposal receipts and weight tickets for each facility separately.

If there are any errors with the monthly invoices the COR shall notify the contractor immediately and the Contractor shall correct the invoices and resubmit them to the COR for review and approval giving the COR an additional three days before submitting the invoices through the Tungsten-Network System.

Invoices sent to other than the above website will delay payment to the Contractor and failure to comply with the above information shall delay payment to the Contractor.

(End of Statement of Work) http://www.tungsten-network.com/

B.3 STATEMENT OF WORK (Updated as of 8/14/2019)