36C26219R0140-001.docx

36C26219R0140

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C26219R0140 08-02-2019 Sandra Fusco 562-766-2211 08-22-2019 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 X X 531390 $7.5 Million N/A X Department of Veterans Affairs 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page Strategic and Facility Planning and Management Services for the VA Greater Los Angeles Healthcare System.

See subsequent pages for details.

See CONTINUATION Page X x Sandra L. Fusco Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262 Sandra L. Fusco Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C26219R0140

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B.2 SCHEDULE OF SERVICES AND PRICE

This is an indefinite delivery, indefinite quantity, (IDIQ) fixed-price contract. Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

The period of performance is for one (1) five (5)-year base period of performance, and five (5) one (1)-year option periods.

The guaranteed minimum amount for this contract is $1,000.00. The maximum aggregate value of the order that can be placed under this contract is $50,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum amount.

BASE PERIOD OF PERFORMANCE

September 21, 2019 - September 20, 2024

OPTION PERIODS ONE (1) through FIVE (5)

September 21, 2024 - September 20, 2029

Period 3 09/21/2026-09/20/2027 Hourly Rate

B.3 STATEMENT OF WORK

1. BACKGROUND

1.1. The U.S. Department of Veterans Affairs (VA) requires a contractor to provide strategic and facility planning and management services to support VAGLAHS’ efforts pertaining to the implementation of the West Los Angeles Draft Master Plan, coordination and management of VAGLAHS planning, construction, and redevelopment activities, including ambulatory and community-based clinics across its catchment area.

1.2. Over the next ten years, VAGLAHS will rapidly undergo a near total reshaping of its facilities and capital assets. VAGLAHS’s planned construction, redevelopment, and leasing activities require significant concurrent activities by a variety of national, regional, and local VA offices and external partners, and will necessitate significantly strengthened VAGLAHS management, coordination and integration capabilities.

2. GENERAL CONTRACT REQUIREMENTS

2.1. The contractor shall support the VAGLAHS Strategic and Facility Planning service’s program and project management and integration efforts by providing the following services:

2.1.1. Strategic healthcare planning;

2.1.2. Project and construction management and integration;

2.1.3. Planning management and integration

2.1.4. Activations management, including initial outfitting, transition and activation (IOTA);

2.1.5. Performance management;

2.1.6. Environmental and historic preservation compliance;

2.1.7. Communications and stakeholder relations; and

2.1.8. Property and real estate management.

2.2. The contractor shall assist in developing the policy and procedures necessary to manage execution of multiple, complex capital projects in support of one of VA’s largest, most complex, integrated healthcare systems, including: :

2.2.1. Implementation of the West L.A. Draft Master Plan;

2.2.2. System-wide strategic and facility planning;

2.2.3. Standard project management processes which allow greater synergy and efficiency across project teams (templates, review process, change management, risk management, etc.);

2.2.4. Activation management, including initial outfitting, transition and activation (IOTA);

2.2.5. Operationalizing consolidated program-level committees;

2.2.6. Supporting communications and stakeholder relations; and

2.2.7. Developing a framework for and support of performance management, including budgetary oversight, process improvement, and lessons learned.

2.3. The contractor shall perform the necessary due diligence to become familiar with the current layout, configuration, programs, operations, and services provided by VAGLAHS.

2.4. The contractor’s team shall process significant levels of expertise, proficiency, personnel, resources, knowledge and experience in the following areas:

2.4.1. Large-scale master planning;

2.4.2. Strategic healthcare planning;

2.4.3. Experience with mental health and addiction services;

2.4.4. Services to those experiencing homelessness;

2.4.5. The pertinent laws, regulations, programs, mission, operations and services VA provides including those programs having a housing or healthcare-related components;

2.4.6. Applicable Federal, State, and local environmental and historic preservation laws and regulations;

2.4.7. Police and law enforcement issues and strategies, traffic planning and impact mitigation measures, utility, and landscaping issues necessary to successfully perform the work required under this contract.

3. KEY DOCUMENTS. The Contractor shall be exceptionally familiar with the following VA Key Documents pertaining to programs and concepts relating to Veterans and Veteran homelessness:

3.1. John S. McCain III, Daniel K. Akaka, and Samuel R. Johnson VA Maintaining Internal Systems and Strengthening Integrated Outside Network Act of 2018 (VA MISSION ACT; P.L. 115-182). Available at: https://www.congress.gov/bill/115th-congress/senate-bill/2372.

3.2. The “Principles for a Partnership and Framework for Settlement by and between the United States Department of Veterans Affairs and Representatives of the Plaintiffs – Valentini v. McDonald,” dated January 28, 2015, and available at http://www.westladraftmasterplan.org/documentation/extra-info.

3.3. VA’s Draft Master Plan, publicly released on January 28, 2016, available at: http://www.westladraftmasterplan.org/documentation/draft-master-plan.

3.4. The March 5, 1888 deed, whereby the United States received title to the property now compromising the Campus at http://www.westladraftmasterplan.org/documentation/extra-info.

3.5. WLA NEPA and NHPA compliance documentation can be found at http://www.westladraftmasterplan.org/documentation/nepa-and-nhpa and includes the following:

3.5.1. West LA Draft Master Plan Final Programmatic Environmental Impact Statement (PEIS) and National Historic Preservation Act Section 106 Consultation and technical supporting documentation (June 2019);

3.5.2. Final EA for Buildings 205/208/207 (April 2019);

3.5.3. Final EA for Building 209 (May 2012);

3.5.4. National Register of Historic Places nomination for the WLA VA Historic District;

3.5.5. Executed Programmatic Agreement for Master Plan (2019); and

3.5.6. LA Metro Purple Line Notice of Intent to Adopt the Final Environmental Impact Statement/Final Environmental Impact Report, Supplemental Environmental Impact Statement, and Section 130(c) Technical Memorandum for the Westside Purple Line Extension Project (June 2019).

3.6. West Los Angeles Leasing Act of 2016 (P.L. 114-226, 130 Stat. 926 (2016)), available at http://www.westladraftmasterplan.org/documentation/extra-info.

3.7. U.S. Department of Veterans Affairs Office of Inspector General Report: VA’s Management of Land Use Under the West Los Angeles Leasing Act of 2016 (September 2018), noting Management Comments at Appendix E. https://www.va.gov/oig/pubs/VAOIG-18-00474-300.pdf

3.8. West Los Angeles Congressionally Mandated Reports for 2017 and 2018, available at: https://www.oprm.va.gov/docs/foia/Third-Party-Land-Uses/WestLACongressionallyMandatedReportandLetters2017.pdf and https://www.oprm.va.gov/docs/foia/Third-Party-Land-Uses/WestLACongressionallyMandatedReportandLetters2018.pdf.

3.9. Charter of the Veterans and Community Oversight and Engagement Board, available at https://www.va.gov/ADVISORY/docs/Charter-VCOEBSep2017Amend.pdf.

3.10. VA Request for Qualifications, VAGLAHS, West Los Angeles Campus, Principal Developer and Building 207 Solicitation, Enhanced-Use Lease Development Projects, at https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&id=2615df7c8f9647db4b94d27ecb4fd438.

3.11. LA Metro Purple Line Extension – Section 3 Overview, available at: https://www.metro.net/projects/purple-section3/.

3.12. City of Los Angeles Housing and Community Investment Department Supportive Housing (Prop HHH): https://hcidla.lacity.org/prop-hhh.

3.13. County of Los Angeles Homeless Initiative (Prop H): http://homeless.lacounty.gov/.

4. KEY PROGRAMS, AUTHORITIES AND CONCEPTS. The Contractor shall be exceptionally familiar with the following Key Programs, Authorities, and Concepts:

4.1. Permanent Supportive Housing: is attractive, safe, and affordable housing that provides tenants with the rights of tenancy and links to voluntary and flexible support and services for people with disabilities who are experiencing or have experienced homelessness. Permanent supportive housing is a proven, effective means of reintegrating chronically homeless and other highly vulnerable homeless families and individuals with psychiatric disabilities or chronic health challenges into the community by addressing their basic needs for housing and providing ongoing support in that housing.

4.2. Housing First: is a supportive housing model that prioritizes permanent supportive housing as the primary service to the homelessness. The approach provides individuals who are experiencing homelessness – particularly those who have been homeless for prolonged periods and have disabling conditions, such as schizophrenia, bipolar disorder, recurrent major depression, post-traumatic stress disorder (PTSD), and addictive disorders with permanent housing as quickly as possible and provide them with supportive services as needed. The Housing first approach provides housing without prerequisites for abstinence, psychiatric stability, or completion of treatment programs.

4.3. Enhanced-Use Lease Authority: 38 U.S.C. §§ 8161-8169 authorizes VA to lease VA property to a selected developer/lessee for up to seventy-five (&%) years to develop and operate a “supportive housing” facility as defined in 38 U.S.C. §3161(3).

4.4. Housing and Urban Development (HUD) – VA Supported Housing Program (HUD-VASH): HUD-VASH is a joint program between HUD and VA as described at 38 U.S.C. §2003(b) and 42 U.S.C. §1427f(o). The HUD-VASH program combines Housing Choice Voucher (HCV) rental assistance for homeless Veterans with case management and clinical services provided by VA.

4.5. Domiciliary Care for Homeless Veterans (DCHV) Program: VA has authority to provide domiciliary care under 38 U.S.C. §1710(b) and 38 C.F.R. §§17.30(b), 17.43, 17.46(b), and 17.47(b)(2). Domiciliaries provide shelter, food, and necessary medical care on an ambulatory self-care basis to restore patients to their highest level of functioning. Veterans served under this program are not in need of hospitalization or nursing care services. Additionally, 38 U.S.C. §2043 provides VA with specific authority for the DCHV program. DCHV provides time-limited residential treatment to homeless Veterans with significant health care and social-vocational deficits.

4.6. Compensated Work Therapy (CWT) and Compensated Work Therapy/Transitional Residence (CWT/TR): CWT/TR programs are designed for Veterans whose rehabilitation focus is transitioning to successful independent community living. Please see 38 U.S.C. §§2031(a)(3), 2032, and 2042. Disadvantaged, at-risk, and homeless Veterans live in CWT/TR community-based supervised group homes while working for pay in VA’s CWT/TR program.

4.7. Homeless Grant & Per Diem Program (a/k/a Transitional Housing): VA uses this program to assist public or non-profit private organizations in establishing and operating transitional program for homes Veterans by awarding capital grans and operational funding (per diem) to such organizations. (38 U.S.C. §§2011, 2012, 2061 and C.F.R. Part 61). Under the Capital Grant component, VA may fund up to sixty-five percent of the construction, acquisition, or renovation of facilities or purchase vans to provide outreach and services to homeless Veterans.

4.8. Health Care for Homeless Veterans (HCHV): HCHV performs outreach through the utilization of VA social workers and other mental health clinicians to identify homeless Veterans with serious mental illnesses and assist them in accessing appropriate healthcare and benefits. Please see 38 U.S.C. §2031(a)(1)-(2). In addition to its initial core mission, HCHV also functions as a mechanism to contract with providers for community-based residential treatment for homeless Veterans.

4.9. Supportive Services for Veteran Families Program (SSVF): 38 U.S.C. §2044 authorizes VA to provide financial assistance for supportive hosing for very low-income Veteran families in permanent housing. VA provides supportive service grans to non-profit organizations and consumer cooperatives which provide supportive services to very low-income Veteran families residing in or scheduled to receive permanent housing.

4.10. Agreements with Nonprofits: 38 U.S.C. §2041 authorizes VA to enter into agreements with nonprofit organizations or state and local governments to sell, lease, o donate property to be used to shelter homeless Veterans and their families.

4.11. Specialized residential care and rehabilitation services: 38 U.S.C. §1720(g) authorizes VA to contract with appropriate entities to provide specialized residential care and rehabilitation services to a Veteran of Operation Enduring Freedom or Operation Iraqi Freedom who VA determines suffesters from a traumatic brain injuring, has an accumulation of deficits in activities of daily living and instrumental activities of daily living, and because of these deficits, would otherwise require admission to a nursing home even though such care would generally exceed the Veteran’s nursing needs.

4.12. VA’s Grant and Per Diem Program for State Home Domiciliaries: State home domiciliaries are owned and operated by states. Per 38 U.S.C. §§8131-8137 and 38 C.F.R. Part 59, VA may pay up to sixty-five (65) percent of the cost of construction or acquisition of state homes or for renovations to existing state homes. Per 38 U.S.C. §§ 1741-1745, VA may also provide per diem payments to states for the domiciliary care in state homes of Veterans who meet the eligibility criteria for domiciliary care in a VA domiciliary.

4.13. Housing Assistance: VA guarantees loans made to Veterans by private lenders for, inter alia, the purchase of a dwelling to be owned by the Veteran as the Veteran’s home. Please see 38 U.S.C. §3701(a)(1). Any loan to an eligible Veteran made in compliance with the purposes and requirement set forth in Chapter 37 of Title 38, U.S.C. “is automatically guaranteed by the United States…” 38 U.S.C. §3703(a)(1).

4.14. Specially Adapted Housing: VA may provide Specially Adapted Housing (SAH) assistance to an eligible disabled Veteran for acquiring an adapted home or for modifying an existing home that meets the Veteran’s needs. 38 U.S.C. §2101. To be eligible for assistance, a Veteran must meet the medical eligibility requirements and the suitability and feasibility requirements prescribed by statute and regulation. 38 U.S.C. §2101 and 38 C.F.R. §36.4404.

4.15. VA’s Strategic Capital Investment Planning (SCIP) Process: VA’s SCIP process involves a systemic evaluation of all proposed VA capital investments nationwide. It is based on how well they address identified performance gaps (e.g. safety, security, workload driven capacity shortage, right-sizing, and access – including providing housing for homeless Veterans). Paragraph nine (9) of the Principles of Agreement (found at http://www.westladraftmasterplan.org/documentation/extra-info) requires VA to include the objective and goals of the Principles Document and “New Master Plan” in VA’s annual SCIP ten (10) year planning process.

4.16. Bridge Housing: Bridge housing is time-limited, low-barrier housing that is utilized to rapidly move Veterans from streets into a safe environment where the primary focus is on expediting the connection to long-term permanent supportive housing and the services to maintain housing.

4.17. Authorities for VA Contributions Toward Traffic Controls and Roadway Improvements: Subject to the availability of VA funding, please note that: (a) under 38 U.S.C. §8108, VA can make monetary contributions to local authorities to help cover their costs to construct traffic controls and roadway improvements for safe ingress and egress to VA medical facilities; and (b) under 38 U.S.C. §2404(f)(2), VA can make monetary contributions to local authorities to help cover their costs to construct traffic controls and roadway improvements for safe ingress and egress to VA cemetery facilities.

4.18. Appendix B of OMB Circular A-11: Regarding the budgetary treatments of lease-purchases and leases of capital assets.

4.19. State of California Veterans Housing and Homelessness Prevention (VHHP) Program: (Please note – for informational purposes only. Inclusion here does not constitute a VA endorsement of the VHHP program or Proposition 41 funding.) Information regarding this program is available at:

4.19.1. http://www.hcd.ca.gov/grants-funding/active-funding/vhhp.shtml and,

4.19.2. https://www.calvet.ca.gov/VHHP.

5. DESCRIPTION OF CONTRACT SUPPORT REQUIRED. The contractor shall be expected to provide the following support, services, and expertise to VAGLAHS Office of Strategic and Facility Planning.

5.1. Strategic healthcare planning support to ensure that services provided by VAGLAHS through its West LA medical center and network of community and ambulatory clinics best meet the needs of Veterans across the catchment area.

5.2. Comprehensive project management services in the areas of real estate management; environmental and historic preservation (including, but not limited to: the National Environmental Policy Act; the Comprehensive Response, Compensation, and Liability Act; the National Historic Preservation Act; and, any other pertinent Federal, state, and local environmental and historic preservation laws, codes, ordinances, and regulations); survey and title issues, and, land valuation appraisals.

5.3. Track, monitor, and implement the submittals, tasks and deliverables contemplated by the West LA DMP, those required by the south campus redevelopment plan (including, but not limited to: LA Metro Purple Line Extension; the planned critical care center and ambulatory care clinic; research building; food and nutrition building, and associated parking and utility facilities); and those associated with the management and operation of VAGLAHS’ ambulatory and community-based clinics.

5.4. Assist with review and drafting real property-related documents, such as term sheets, leases, revocable licenses, easements.

5.5. Assist with the review, preparation and development of procurement-related lease documents required to support VAGLAHS’ network of community-based outpatient clinics.

5.6. Upon VAGLAHS’s request, perform due diligence and studies related to traffic, utilities, and landscape.

5.7. Draft, review, and track Veteran-focused land use agreements with third party entities to include enhanced-use leases per VA’s authority at 38 U.S.C §§8161-8169 and 50-year service leases pursuant to the West Los Angeles Leasing Act of 2016 (P.L. 114-226, 130 Stat. 926 (2016)).

5.8. Assist VAGLAHS with strengthening its existing repository of historical and real estate and real property contract files and comply with internal VA reporting requirements.

5.9. Assist VAGLAHS Office of Communications in developing and managing communication plans to inform Veterans, local communities, and other stakeholders on VAGLAHS’ planning process and on progress toward implementation of the DMP, the south campus redevelopment plan, and the LA Metro Purple Line extension.

5.10. Coordinate with VA personnel and other VA contractors regularly, and on an as-needed basis upon VA’s request.

5.11. Obtain qualified, competent, and suitable subcontractor support and expertise under, and with the scope of this IDIQ contract, as needed an on request. Such subcontractor support staff shall be subject to VA Contracting Officer’s written approval. The VA Contracting Officer shall have the discretion to prohibit the involvement of any subcontractor that should be precluded due to an apparent or actual ethical conflict of interest when considering pertinent provisions in the Federal Acquisition Regulations (FAR) and VA Acquisition Regulations (VAAR).

5.12. Assist VAGLAHS Office of Strategic and Facility Planning with its performance and quality management activities through, for example, tracking and monitoring existing and future third-party contracts between VAGLAHS and third parties, to include, but not limited to those involving construction and renovation activities relating to the VAGLAHS master planning process (e.g. the construction of supportive housing or Veteran-focused services under leases or other real property arrangements). Performance and quality management will help VAGLAHS ensure the work being done complies with the underlying contract and any applicable laws, regulations, zoning, or permitting requirements.

5.13. Provide support to the VAGLAHS Land Use Advisory Committee (LUAC), including, but not limited to, the development of a charter, processes and procedures to ensure consistent, transparent, and equitable review of land-use requests at VAGLAHS facilities and technical support for the Land Use Application work-flow management tool.

5.14. Provide support to stand-up a VAGLAHS Strategic Capital Investment Planning (SCIP) Committee, including, but not limited to, the development of a charter, processes and procedures to ensure that VAGLAHS Office of Strategic and Facility Planning identifies and leverages all available programs to support its capital asset needs. The SCIP Committee will be designed to: improve the quality, access, and cost efficiency of the delivery of VA benefits and services through modern and relevant infrastructure that matches the location of current and future demand; adopt a future-oriented view of VAGLAHS capital needs; significantly reduce gaps in space, utilization, safety, security, and other performance gaps over the planning horizon; provide an integrated, comprehensive planning process for capital programs (major construction, minor construction, major leases, minor leases, and non-recurring maintenance (NRM)) across VAGLAHS; and, produce a data-driven, rational, and defensible strategic plan to support requests for additional project funding.

5.15. Provide support to VAGLAHS Space Planning Committee, including, but not limited to, review of the policies, processes and procedures required to ensure a forward-looking, consistent, transparent, and equitable review of space management function across VAGLAHS.

5.16. Develop policies and processes and provide support to standardize and integrate the performance management functions of the Office of Strategic and Facility Planning to provide an understanding of program or project performance, identify risks and development and implement appropriate corrective actions when performance deviates significantly from that plan. Performance management will drive continuous improvement and will be the tool to collect knowledge management artifacts such as best practices and lessons learned.

5.17. Develop policies and processes and provide support for interior design integration across projects and programs to advance the following goals: improve facility designs for patient-centered environments, where interior design solutions respond to the needs of the patient, visitors and staff both architecturally and through finish material selections; provide VAGLAHS staff and contractors participating in the development of interior design projects with an understanding of their respective roles, responsibilities and the procedures for creating a comprehensive Interior Design environment; aid in the translation of VA Master Specifications into patient-centered design solutions; improve the design of VAGLAHS spaces to ensure they are professional, therapeutic, safe, aesthetically pleasing, and functionally appropriate; provide tools for understanding current healthcare design industry standards and innovative, creative thinking; ensure that a final interior design finish binder package is completed for each VAGLAHS renovation or new construction project; document specific room-by-room standards and schedules for interior room finishes, doors and hardware.

5.18. Develop policies and processes and provide support to construction management integration through application of the VA Office of Construction and Facilities Management (CFM) TIL requirements and industry best practices regarding construction management and commissioning services to advance the following goals: ensure renovation and construction projects are completed as expeditiously, economically, and safely as possible, within the allocated budget and in the best interest of the VA; provide consistent oversight for the construction process to ensure VA general contractors adhere to Construction Documents (CDs) and Master Specifications; provide temporary on-site personnel, located at the construction site for the duration of a project; resolve disagreements between VA and the general contractor, or help VA defend a position regarding an issue impacting construction quality, time, or cost.

6. KEY PERSONNEL POSITION DESCRIPTION SUMMARIES. The contractor’s key personnel shall have the degree, license, and/or certification commensurate with their position, if applicable, and be highly knowledgeable in the duties for their position as summarized below.

6.1. Program Management.

6.1.1. Principal. Overall contract management responsibility with at least 10 years providing oversight of Strategic and Facility Planning and Management Services.

6.1.2. Program Manager. Technical advisor and subject matter expert for all facility planning and programming initiatives. Develops and executes management plans, participates in the various committees and processes falling under Strategic and Facility Planning, and oversees the team that tracks budget, schedules, and other performance metrics. The senior Project Manager has performed program management services consistent with the requirements herein for at least 10 years.

6.2. Project Manager. Manages aspects associated with the strategic planning process including long-range capital planning, short-range space planning and allocation, workload analysis and projection, business case analysis, coordination of construction applications, assisting with on-going construction project management, healthcare planning model analysis, and strategic capital investment planning processes for both clinical and administrative programs and services. The senior Project Manager has performed project management services consistent with the requirements herein for at least 10 years.

6.3. Real Estate Specialist. Receives, supports the review and determination of viability, executes, and monitors all land use opportunities involving VAGLAHS property within their assigned purview. Coordinates the land use process, to include land use application and other required documents with all required parties. Other duties include the conducting of market research, when necessary, and compilation of all appropriate data for recommendation(s) to leadership. The senior Real Estate Specialist has performed real estate services consistent with the requirements herein for at least 10 years.

6.4. Strategic Healthcare Planner. Conducts research, writes, implements and monitors plans and procedures pertaining to the delivery of existing and planned healthcare services. The senior healthcare planner has performed healthcare planning services consistent with the requirements herein for at least 10 years.

6.5. Financial Analyst and Cost Estimator. Analyzes and determines cost of operations by establishing standard costs and collecting operational data. Improves financial status by analyzing results, monitoring variance and; identifying trends. Reconciles transactions by comparing and correcting data. The senior financial analyst and cost estimator has performed financial services consistent with the requirements herein for at least 10 years.

6.6. Senior Environmental Specialist. Environmental specialists, including hazardous material consultant, survey management specialists, NEPA consultants, biologists, leads or participates in all development and compliance requirements associated with VAGLAHS’ National Environmental Policy Act (NEPA).

6.7. Engineer. Engineers, including general, project, structural, mechanical, electrical, traffic, civil, geotechnical, commissioning, fire safety reviewer, and fire protection, shall provide technical expertise to program and project management staff pertaining to their areas of expertise.

6.8. Interior Designer and Signage Consultant. Interior designer and signage consultant shall provide technical expertise to program and project management staff regarding all interior design development and services for all major and minor construction projects for VAGLAHS initiated through design, construction, installation and final transition and operation. Designs building interior design environments to promote employee productivity, cultural transformation, and/or health and welfare of employees, patients and the public.

6.9. Historian/Preservationist. Participates in all development and compliance requirements associated with VAGLAHS’ National Historic Preservation Act (NHPA) obligations and commitments and provides guidance and technical assistance to program and project management staff.

6.10. Healthcare planner and Medical Equipment planner. Health and medical equipment planner shall provide technical assistance to the Strategic Healthcare planner and Program manager.

6.11. Construction Manager. Coordinates requirements gathering, monitoring, and execution of a wide variety of healthcare construction projects encompassing architecture, civil, mechanical, electrical, and industrial engineering. Responsibilities include the development and review of plans and specifications for construction/renovation projects.

6.12. Specification Writer. Writes descriptions of processes and processing operations. Works with engineers, operations personnel, manuals, and other materials to develop specifications. Interprets architectural or engineering plans and prepares material lists and specifications to be used as standards.

6.13. Architect. Architects, including project, landscape, and architectural associates, provide technical expertise to program and project management staff pertaining to their areas of expertise. An associate has 1-3 years’ experience and a senior architect has 10 or more years’ experience in their field of expertise.

6.14. Quality control specialist. Reviews progress and productivity to monitor and verify monthly costs, schedules, project requirements and assumptions, client delivery, and other performance metrics.

6.15. Communication Specialist. Acts as a liaison between the Communications, Public Affairs, and the Planning Offices. Relays pertinent information to key stakeholders, to ensure seamless coordination and consistent messaging. Works with the Program and Project Manager to mitigate conflicts and enhance coordination between Veterans, members of the public and health care system project and planning staff.

6.16. Scheduler. Schedulers provides timetables for projects, which includes determining the timing of tasks and when specific resources will be needed.

6.17. IT/Security Specialist. The IT/Security specialist provides IT and security technical guidance and support.

6.18. Attorney. The attorney provides legal advice and support pertaining to all aspects of Strategic and Facility Planning and Management Services.

Note regarding the legal services and support component of this IDIQ Contract: Under 38 U.S.C., VA’s Office of General Counsel (OGC) is responsible for providing legal advice and services to the VA Secretary and the managers of all VA organizational components. OGC interprets all laws pertaining to VA and has final legal responsibility for the promulgation of all VA regulations implementing those laws. Thus, OGCE shall have sole authority and responsibility for all final decisions regarding all legal matters that arise or relate to any issues under this IDIQ contract.

7. BACKGROUND SCREENING:

7.1. In accordance with VHA Directive 0710 all Contractor personnel providing services under this contract shall be the subject to a background screening and shall receive favorable adjudication from the VA prior to contract performance. The level of screening for this contract is: Special Agency Check (SAC) only unless a National Agency Check is determined to be required by the VA ISO and/or Privacy Officer for contract personnel assigned to a low risk/non-sensitive position is expected to work more than 180 days. Any employee whose background investigation yields unfavorable results shall be removed immediately from performance under this contract. In the event the screening is not completed prior to contract performance; the Contractor shall be responsible for the actions of those individuals performing under the contract.

8. SMOKING POLICY: Smoking is not permitted within or around the VA facility grounds.

9. BADGES: All Contractor personnel shall wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall coordinate with COR in order to obtain the VA provided I.D. badges for all drivers. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from Federal Property.

10. TASK ORDERS: Task orders issued against this IDIQ shall delineate the required tasks and deliverables, including any specific personnel requirements, if applicable.

B.4 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum,…