36C26219R0002-0002001.pdf

36C26219R0002

B.3 STATEMENT OF WORK (Updated 11/26/2018)

1. Contract Title. Motor Vehicle Operators

2. Place of Performance. VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd., Los Angeles, CA 90073

3. Background.

This is a requirement driven by Central Office/JHACO/Patient Safety. Dental/medical instruments are no longer permitted to sit in solution overnight; rather, they must be returned to the Sterile Processing Service for sterilization the same day as the day of use. Therefore, it has become necessary to provide motorized vehicle runs between VA Greater Los Angeles

Healthcare System (VAGLA) West Los Angeles (WLA) Campus and selected remotely located clinical facilities, Monday through Friday except holidays. While government vehicles are available for this purpose, employee drivers are not.

4. Scope.

Contract Staffing: four (4) motor vehicle operators (van driver, class c, non-commercial) with valid

Class C Driver’s license (non-commercial) issued by one of the fifty (50) States of the United States of

America with no restrictions, Monday through Friday except holidays.

5. Specific Tasks.

5.1. Motor vehicle drivers are needed to accomplish courier runs in a cargo van between

VAGLA WLA campus and specified remote locations for delivery and pickup of dental/medical instruments in spill-proof containers. Each run begins at WLA

Warehouse, Building 297 where vehicles are parked. Next, drivers proceed to

Building 500 ground floor: Sterile Processing Service (SPS) rear loading dock, where instrument containers are picked up. Upon return from remote destination, instrument containers are dropped at SPS; then vehicles are returned and parked at

Building 297. Shift hours are eight (8) hours each, with time for 30-minute lunch break.

Remote locations are as follows:

5.1.1 Outpatient Centers Sepulveda (SACC)/Los Angeles (LAACC)–approx. 54 miles round-trip*

5.1.2 Bakersfield Community Based Outpatient Clinic (BAK) – approx. 212 miles round-trip

5.1.3. Santa Maria Community Based Outpatient Clinic (SM) – approx. 298 miles round-trip

*Two runs per day to this location; requires two drivers for this trip to eliminate overtime.

5.2. Task 1 –SAACC/LAACC Run Drivers.

5.2.1. Two runs exist for this trip; the duties for both are identical; the difference is that one shift is from 8:00 a.m. to 4:30 p.m. and the other shift is from 12:00 noon to 8:30 p.m. to accommodate departure for the first run within one hour of start of shift and departure for the later run timed to reach LAACC at or about

3:45 p.m. for instrument container pickup after close of impacted clinics. These runs require stops at both SAACC and LAACC. Driver may be required to deliver other supplies requiring no more than a pallet jack for movement.

Driver may be required to do minor warehouse stocking and re-shelving. Driver may be required to drive other routes as needed for full coverage.

5.3. Task 2 – BAK Run Driver.

5.3.1. Shift is from 12 noon to 8:30 p.m. 12:00 noon to 8:30 p.m. to accommodate departure for the later run timed to reach BAK at or about 3:45 p.m. for instrument container pickup after close of impacted clinics. Driver may be required to deliver other supplies requiring no more than a pallet jack for movement. Driver may be required to do minor warehouse stocking and re-shelving. Driver may be required to drive other routes as needed for full coverage.

5.4. Task 3 – SM Run Driver.

5.4.1. Shift is from 12 noon to 8:30 p.m. 12:00 noon to 8:30 p.m. to accommodate departure for the later run timed to reach SM at or about 3:45 p.m. for instrument container pickup after close of impacted clinics. Driver may be required to deliver other supplies requiring no more than a pallet jack for movement. Driver may be required to do minor warehouse stocking and re-shelving. Driver may be required to drive other routes as needed for full coverage.

5.5 Overtime (OT).

Overtime is applicable to all four (4) positions stated in Task 5.2 through 5.4 as needed when eight (8) hours on the job in a single day is exceeded. Work hours in excess of eight (8) hour tour will be paid at OT rate. OT may be required if one (1) driver is on leave; another may be assigned to cover two (2) routes. OT shall not exceed a total of twelve (12) driving hours per day.

6. Performance Monitoring.

The COR will monitor arrivals and departures of drivers. Key VA staff at remote locations and SPS will inform COR of any failure to perform, as evidenced by either “no show” or early driver departure from remote locations (i.e., departure prior to clinic end of day closure or availability of instruments for transport – whichever is earlier).

7. Security Requirements.

In addition to having a valid Class C (non-commercial) license with no restrictions, drivers must have been cleared through HR non-PIV process prior to performing driving services under this contract.

However, these individuals are not providing direct patient care and will have no access to patient information.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Drivers under this contract will be operating government-owned/leased vans and material handling equipment (pallet jacks).

9. Other Pertinent Information or Special Considerations.

The contractor shall obtain non-PIV badges for drivers within 30 days from date the contract is fully executed. Additional time may be granted if the delay is caused by the Government.

10. Contracting Officers Representative (COR).

10.1. No service shall be provided without the approval of the Contracting Officers

Representative (COR) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

10.2. Delegation of Authority letter(s) shall be forwarded to the Contractor after contract award identifying the COR(s) and all representatives of VAGLAHS authorized to order services and to accept or reject services from the Contractor. This designation shall be furnished in writing to the Contractor prior to commencement of the contract.

11. Changes.

The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which may affect the contract terms and conditions quality, quantity, price, and/or delivery. The Contractor shall contact the

Contracting Officer for approval in the event there are changes prior to proceeding. No other individual has the authority to make this binding changes and/or commitments. In the event that the Contractor commits to such changes at the direction of any person other than the Contracting Officer, the changes shall be considered to have been made without proper authority and no adjustment shall be made in contract price to cover any increase in costs incurred as a result thereof.

12. Federal Holidays.

12.1. Work to be accomplished during normal work hours, excluding Federal Holidays or any other holiday declared by the President of the United States as a national holiday.

Whenever a scheduled pick-up falls on a federal holiday, the Contractor shall consult with the COR to determine if a deviation from the work schedule is necessary.

12.2. Listed below are the legal Government holidays:

13. Security Background Checks.

Contractor’s drivers shall complete a fingerprint and have a National Criminal History Check (NCHC) completed prior to performing services.

Drivers will only be issued non-PIV badges and do not require a full background investigation.

14. Contractor Submittals /Insurance Requirements.

Contractor shall be required to provide copies of the following: The Contractor is required to comply with Federal and State Workers Compensation and liability insurance. Reference

FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability. Within 15 days of contract award, the Contractor shall furnish to the Contracting Officer certification from his/her insurance company indicating that the coverage has been obtained and that it may not be hanged or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished prior to the expiration date.

15. Conflict of Interest.

15.1. The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person creates a conflict of interest. The

Contractor shall not employ any person who is an employee of the Department of

Veterans Affairs (VA) unless such person seeks and receives approval in accordance with VA Regulations and public law. Nor shall the Contractor employee any person who is a member of the immediate family of a VA employee employed at the VA

Health Care System if the employment of that family member would create a conflict of interest or appearance of a conflict of interest, particularly with regard to influencing the contract negotiations, terms of the contract, or the work carried out under the contract.

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

15.2. In any such case, the VA must review the matter and give its approval in accordance with agency ethics rules. Contractor shall ensure no violation of ethics occurs between

VA staff, VA patients and families of VA staff. Staff shall not accept, solicit, allow or invite gifts, gratuities, sales of items, etc. Any occurrence shall be reported to the COR along with corrective action taken, and the reports will be kept on file for the duration of the contract. The parties agree that the contract personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

16. Contractor Point of Contact.

The Contractor shall assign a Point of Contact (POC) and an alternate POC for the purpose of ensuring compliance with all the terms and conditions of this contract and who shall be responsible for administration and clinical matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract.

Point of Contact (Full Name):

Telephone Number:

E-mail Address:

Alternate Point of Contact (Full Name):

Telephone Number:

E-mail Address:

17. VA POLICY & REGULATIONS

17.1. Parking Policy. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The

VA shall not invalidate or make reimbursement for parking violations of Contractor’s personnel under any circumstances.

17.2. Smoking Policy. Smoking is not permitted within or around the VA Healthcare

System facilities, except in designated areas. Smoking is allowed in smoking shelters and in all outside areas that are 40 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.

17.3. Badges. All Contractor personnel shall be required to wear VA provided identification

(I.D.) badges above the waist at all times while on the VA grounds. Contractors shall be required to coordinate with COR to obtain the VA provided I.D. badges for all staff.

All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to federal property.

17.4. Phones. Government telephones shall not be used for personal reasons.