S02 - 36C26127Q0140 - Solicitation Document.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

570-27-1-751-0031

36C261-27-AP-1412

36C26127Q0140 11-10-2026

Jill Williams 702-001-5380 11-20-2026

16:00 PST

00261 Department of Veterans Affairs Network Contracting Office 21

X 100

X

Y

541350

$11.5 Million

N/A

See Performance Work Statement

00261

Network Contracting Office 21

Financial Services Center P.O. Box 149971

Austin TX 78714-9971

See CONTINUATION Page

The VA Central California Healthcare System (VACCHCS) Medical Center requires triennial inspection, testing and maintenance of electrical systems in compliance with VA Directive 1028 paragraph 8.j (6) dated February 24, 2021.

WD 2015-5609 REVISION 29, DATED 05/13/2025 APPLIES TO THIS

SOLICITATION.

Quote packages must be emailed to jill.williams@va.gov by 16:00 (4pm) PST on 10/20/2026.

Questions must be submitted NLT 12:00pm (noon) on 10/15/2026

See CONTINUATION Page

X 1

36C26127Q0140

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Performance Work Statement (PWS)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.5 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.6 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.7 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

852.232-73 Limitation of Government’s Obligation

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT

2014)(DEVIATION OCT 2025)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.7 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the period of performance of this acquisition.

Current invoicing information is located at http://www.fsc.va.gov/einvoice.asp.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.fsc.va.gov/einvoice.asp.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

Triennial Electrical Inspection, testing and maintenance of electrical systems in complinace with the Performance Work Statement Contract Period: Base POP Begin: 12-04-2026 POP End: 12-03-2027

500.00 HR ________________

Demand Maintenance and Repair: Repair/service work to remedy deficiencies found during testing and inspection.

(labor only) Contract Period: Base POP Begin: 12-04-2026 POP End: 12-03-2027

GRAND TOTAL ________________

Performance Work Statement (PWS) Tri-Annual Inspection, Testing, and Maintenance of Electrical Systems

VA Central California Health Care System

1. BACKGROUND: The VA Central California Healthcare System (VACCHCS) Medical Center requires tri-annual inspection, testing and maintenance of electrical systems in compliance with VA Directive 1028 paragraph 8.j (6) dated February 24, 2021.

2. SCOPE OF WORK:

2.1 The Contractor shall provide all labor, materials, tools, equipment, Personal

Protective Equipment (PPE), specialty services, administrative support, and any necessary professional engineering services required for the inspection, testing, maintenance (including cleaning) and repair of the equipment, including labor, equipment and supplies for all equipment and systems specified or recommended by the equipment manufacturer. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. A complete, comprehensive list of all equipment systems that the contractor is required to service under this contract is identified in Attachment #1.

2.2 The Contractor shall provide maintenance service, in compliance with the following codes, standards and references:

2.2.1 VA Directive 1028 paragraph 8.j (6) dated (February 24, 2019).

2.2.2 NFPA 70B, 70E, 99, 100, and 110,

2.2.3 National Electrical Code,

2.2.4 Equipment manufacturer's recommendations,

2.2.5 National Electrical Testing Association (NETA)- best practices followed to the extent possible,

2.2.6 OSHA Standard 29 CFR 1910, Subparts I & S

2.2.7 All other applicable laws, regulations, rules, ordinances, and codes.

2.3 The specific tasks and services required for this contract are listed in Attachment #2. In general, testing will include the following devices: Switchgear and Switchboard Assemblies, (a)

Transformers, Dry Type, Air-Cooled, Low-voltage, Small, (b) Transformers, Dry Type, Air-Cooled, Low-voltage, Large, (c) Transformers, Liquid-Filled, (d) Metal–Enclosed Busways, (e) Switches, Air, Low-Voltage, (f) Switches, Air, Medium-Voltage, Metal-Enclosed, (g) Circuit Breakers, Air, Insulated-Case/ Molded-Case, (h) Circuit Breakers, Air, Low-Voltage Power, (i) Circuit Breakers, Vacuum, Medium-Voltage, (j) Protective Relays, Mechanical, and Solid State. (k) Protective Relays, Microprocessor Based, (l) Grounding Systems, (m) Ground-fault Protection Systems, (n) Motor

Control, Motor Starters, Low-Voltage, (o) Emergency Systems, Engine Generators, (p) Emergency Systems, Automatic Transfer Switches, (q) Generator Control and Synchronization Systems.

2.4 If repairs require work outside the scope of routine maintenance, the contractor shall notify the COR for appropriate decision and action. Demand Maintenance and Repair Procedures shall be followed for non-reoccurring maintenance repair work.

2.5 Alternate Power Sources: Depending on estimated outage duration, the

Contractor may be required to provide alternate power source(s) (generators, temporary power feeds, temporary automatic transfer switches, etc.) in the event executing work should shut down critical facility systems in the following areas:

2.5.1 Chilled Water Plant (Including but not limited life safety related systems or equipment).

2.5.2 Steam Plant (Including but not limited to life safety related systems or equipment).

2.5.3 Air Handling Units in Building 1, Floors SB 3 and 6

2.5.4 Air Handling Unit, OPC, Basement, Emergency Department

2.5.5 Information Resources Management (IRM) server room, uninterruptable power supply (UPS) and related heating, ventilation and air conditioning equipment).

2.5.6 Building 1, Sub Basement Motor Control Center.

2.5.7 Building 24, Research Laboratory.

2.5.8 Community Living Center.

2.5.9 Building 1, 5th Floor, West Wing (ICU / SDU) shall have two sources of power at all times.

2.5.10 Police Dispatch

2.6 The Contractor shall be aware that due to mission requirements the work will be predominantly performed during non-business hours 6:00 PM to 6:00 AM and on weekends. For services that require complete or localized power outages, the Contractor shall perform these services outside of normal working hours (6:00 PM to 6:00 AM and on weekends), coordinated in advance with the COR. All services that interrupt or interfere with Medical or patient services shall be coordinated in advance with the COR; this may require Contractor service being performed outside of normal working hours. In some cases where medical emergencies or scheduled services such as surgery are performed, scheduling may require advance planning up to a week in advance in coordination with the COR.

2.7 The contractor shall perform no service on energized equipment without written approval from the Safety Officer, Engineering Chief, and Hospital Director. VACCHCS has a formal procedure for approval of service on energized equipment. The Contractor will coordinate with the COR who will obtain these approvals for the Contractor. Approvals can take up to a week to obtain and are often disapproved.

2.8 The Contractor will adhere to NFPA 70E for Lock Out/ Tag Out and local

VACCHCS procedures for performing service on de-energized equipment.

2.9 All equipment shall be serviced in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards, and regulations. If a conflict arises between these standards, the most stringent will prevail.

2.10 The contractor shall be responsible for the installation of signs and or barricades as related to equipment and / or systems as deemed necessary by the COR.

2.11 The Contractor shall maintain workspaces in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. Floors shall be swept and mopped when required and all dust shall be removed from vertical and horizontal surfaces at each visit. Remnant oil spots or stains are not tolerated. The Contractor must obtain the approval of the COR before storing anything in VA spaces. Operating supplies such as lubricants, rags, cleaners, etc., shall be properly secured in containers approved by the COR. Storage shall not negatively impact on the means of egress, fire protection systems, and emergency lighting. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

2.12 All inspection and testing intervals shall strictly adhere to the intervals required by the governing codes and standards and manufacturer’s recommendations to the extent possible.

3. REPORTS:

3.1 Service Report submissions: The contractor shall provide sample testing and inspection reports in their technical package for COR review and approval. Contractor shall deliver formal/ final reports of service no later than 14 calendar days from completion of each service. Contractor shall provide the reports digitally in PDF by email to the COR. All reports shall adhere to and shall be equivalent to NFPA templates or standards and shall be completed in full and signed. At the conclusion of the tri-annual testing/inspection the contractor shall supply a comprehensive report in two (2) hard three ring binders with cover page, table of contents and tabulated with dividers and one PDF copy on CD Rom of all reports. The reports shall include sections for all services performed including Demand Maintenance and Repair reports. Demand Maintenance and Repair reports must clearly link to a testing/inspection deficiency to demonstrate proper resolution of each deficiency identified during testing/inspection. Reports shall be submitted within 7 calendar days of the service in two (2) hard three ring binders with cover page, table of contents and tabulated with dividers and one PDF copy on CD Rom. The written report shall show the following minimum information:

3.1.1 Company’s name, addresses, telephone, & FAX numbers.

3.1.2 Name and signature of contractors who performed the maintenance and testing.

3.1.3 VA Work Contract Number, name and number of VA Contracting Officer.

3.1.4 Date and Time of work.

3.1.5 Copies of contractors’ valid licenses, professional and training certificates.

3.1.6 Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

3.1.7 Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Descriptions of work items.

3.1.8 Test data.

3.1.9 Reference materials.

3.1.10 Remarks on conditions of electrical equipment. List all deficiencies, if any.

3.1.11 Recommended corrective actions, if any.

3.2 Deficiency Report. When any deficiencies are identified, the contractor shall inform the COR immediately via verbal and written notification email. Contractor shall submit the deficiency report to the COR within two (2) business days. The deficiency report shall include at a minimum the following information:

3.2.1 Location

3.2.2 Equipment/system name

3.2.3 Date of failure identification

3.2.4 Description of failure (pictures, drawings, etc.)

3.2.5 Justification (if repair is not accomplished)

3.2.6 Description of repair work (pictures, drawings, etc.)

3.2.7 Material list (description of article, quantity, catalogue-cut, pictures, etc.)

for repair

3.2.8 Proposed repair schedule

3.2.9 Cost proposal

3.2.10 Submission date of the report

3.2.11 Signature of technician

3.3 Repair report. Upon completion of any repair work, whether via Demand

Maintenance and Repair procedures or following routine testing/inspection service, the contractor shall supply a repair report certifying the repair work that was completed.

The report shall be provided by email within (2) business days of completion.

4. Demand Maintenance and Repair Procedures:

4.1 For maintenance and repairs requiring work outside the scope of routine maintenance, repairs are performed using Demand Maintenance and Repair

Procedures (CLIN 0002). Repair, maintenance and investigation work may be requested through call back or as a result of routine inspection/testing services.

4.2 Labor: Contractor shall submit with their bid proposal a schedule of labor rates that will be charged for maintenance and repair work performed during normal business hours and during non-business hours, holidays and weekends. The submitted schedule of labor rates shall remain unchanged throughout the term of the contract. Prevailing wages apply.

4.3 Materials: The contractor shall provide all materials associated with repair work at the Contractor’s cost. The contractor may be requested by the COR to provide evidence documenting the contractors’ procurement costs associated with materials.

4.4 The contractor shall not perform any repairs not included in the Scope of Work (Attachment 2) or beyond the allotment made for repairs except by Demand Maintenance and Repair procedures. Contractor will not be compensated for any addition repairs without proper authority. Contractor shall obtain a written approval or change order with authorization and notification of available funds. Only the Contracting Officer has the authority to approve change orders. The contractor shall not assume that an increase to the allotted repair funds will be approved or available. The contract shall not invoice against the repair funds without approval of the COR or CO. All repairs shall be authorized in writing.

5. Contractor Qualifications:

5.1 Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical

Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the

Contractor’s business.

5.2 Contractors shall be certified by the Inter-National Electrical Testing Association

(NETA) or equivalent certifying organization as Certified Technicians.

5.3 Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of Electrical Power

Distribution

Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, panels, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

5.4 Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR)

1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the

Workplace. Training certification shall be provided indicating each technician is a

Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the

Contractor shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

5.5 The Contractor shall maintain records identifying the certifications and ongoing training of each employee performing services under this contract. The contractor shall make this record available for review by the Contracting Officers Representative

(COR) upon request.

5.6 Contractors shall have and provide all necessary tools, equipment, and

Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA

Standard 29 CFR 1910, Subpart I, and NFPA 70E.

5.7 Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

5.8 Contractor’s personnel shall be certified to perform testing on electrical distribution equipment in accordance with ANSI/NETA ETT-2018, Standard for

Certification of Electrical Testing Technicians.

5.9 Contractors’ personnel shall have received the OSHA 10-hour

Construction Safety course and be familiar with NFPA 70, National Electric Code, NFPA 70B.

6. PLACE OF PERFORMANCE: Fresno VA Medical Center - 2615 E. Clinton Ave. Fresno, CA 93703

7. HOLIDAYS: Legal holidays recognized by the Federal Government in accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the United States to be a national holiday. The following national holidays are observed and for the purpose of this contract is defined as “Legal Federal, official holidays” as follows:

Recognized Holidays:

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteeth Day June 19 Independence Day July 4 Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

8. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK:

8.1 The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and roads; (3) uncertainties of weather, or similar physical conditions at the site; (4) the conformation and condition of the ground; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, as well as from any documents made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

8.2 The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government.

Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

9. QUALITY CONTROL PROGRAM:

The Contractor shall coordinate, report, and ensure the timely completion of the work specified in this PWS. This encompasses the planning, coordination, technical direction, and surveillance of all activities necessary to execute all work. The contractor shall submit their Quality Control plan in hardcopy in hard three ring binders with cover page, table of contents and tabulated with dividers and digitally in PDF within ten (10) days of contract award date. The COR will review the document and note any needed clarifications and return to the Contractor for revisions, if necessary. A VA approved QAQC Plan shall be in place within thirty (30) days of the contract start date.

9.1 The contractor shall provide the overall management effort required to integrate technical and programmatic functions.

9.2 The contractor shall ensure the technical excellence, cost effectiveness, and timeliness of all required work deliverable products.

9.3 The contractor shall develop and maintain an effective quality control program to ensure service is performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures that his/her work complies with the requirements of the contract. The overall goal of the program should be to identify and correct any problems that may exist before they are identified by or reported to the COR. The Government has the right to review and ask for corrections, additional items, and updates during the contract period.

9.4 The Contractors QAQC Plan shall include the following at a minimum:

9.4.1 A comprehensive list of all devices and associated equipment required to be maintained and/or inspected as part of this service contract in accordance with the NFPA codes list in paragraph 2.1 above. This list shall be reviewed with VA and discrepancies addressed prior to contract award.

9.4.2 An inspection plan and schedule covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections will be accomplished and documented. The name and title of the individual(s) who will perform the inspections shall be noted.

9.4.3 On site records of all inspections conducted by the Contractor noting necessary corrective action(s) taken. The Government reserves the right to request copies of any inspection.

9.4.4 The methods for identifying and/or preventing deficiencies in the quality of service performed before the level of performance become unacceptable.

9.4.5 Organizational structure and functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total contract performance.

9.4.6 The Contractor shall provide as part of the QAQC Plan and maintain records identifying the required certifications (per NFPA requirements) and ongoing training of each employee and/or laboratory testing agencies performing services under this contract. The Contractor shall make any updates to certifications or records for individuals and/or laboratory testing agencies available for review by the VA.

10. QUALITY ASSURANCE SURVELLANCE PLAN:

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement may result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor’s ability to be selected for future contracts as documented. Government verification inspections of services shall not constitute acceptance nor replace the contractor inspection or in any way relieve the contractor of any responsibility to take all actions necessary to assure highest quality of service rendered. The Quality Assurance Surveillance Plan (QASP) is included in Attachment 3.

11. CONTRACTING OFFICER REPRESENTATIVE:

11.1 The Contracting Officer Representative (COR) will be appointed by the

Contracting Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

11.2 The COR will monitor the Contractors’ performance to assure that services are provided, and the standards of performance are met in accordance with this Performance Work Statement and the QAQC Plan. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of non-conforming supplies or re-work of non-conforming services at no additional cost to the Government.

12. STANDARD OF CONDUCT: Contractor, subcontractors, and contractor’s personnel must adhere to the contract and shall conduct themselves according to VA conduct standards.

12 Neglect of Duties. Contractor, subcontractors, and personnel neglect of duties shall not be condoned. This shall include but not limited to sleeping on duty, unreasonable delay or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

13 Disorderly Conduct. The use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activates which interfere with normal and efficient government operations. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

14 Driving. Contractor and Contractor’s employees shall obey all speed limits and traffic signs.

Disobeying traffic regulation could result in court citations, which include monetary fines.

Continued violations could result in being restricted from driving on VA facilities.

15 Parking. Contractor vehicles will be parked only in lots or areas designated by the COR, if available. The Government will not be liable for any lost, stolen, or damaged vehicles or items. Contractor shall obey all distances from critical areas which are deemed by the VA or code. Continued violations could result in being restricted from driving on VA facilities.

16 Cellular Phone/Radio Use: Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment.

17 Smoking. Smoking is prohibited on VA property. Smoking on VA property could result in citations, which include monetary fines. Continued violations could result in removal from VA facilities.

18 Intoxicants. The Contractor shall not allow any employee to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects. The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

19 Posted Signs: The Contractor shall comply will all posted signs on VA property.

20 Criminal Actions. Contractor, subcontractor, or contractor’s employees may be sanctioned for criminal actions, but not limited to the following:

20.1 Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

20.2 Unauthorized use of Government property, theft, vandalism, or immoral conduct.

20.3 Unethical or improper use of official authority or credentials.

20.4 Removal of Personnel. The Government reserves the right to direct the

Contractor to remove any employee from the work site for failure to comply with the standards of conduct or for safety/security violations.

13. SECURITY:

13.1 Security Badge: Contractor and contractor’s employees shall obtain a flash badge / temporary badge from dispatch, VA police on arrival to any campus. The VA Issued Security badge shall be worn on the upper torso and be visible at all times.

13.2 Contractor’s Badge: Contractor, Subcontractors, employees, and representatives shall have a company badge visible at all times.

Contractor’s badge shall be visible at all times.

13.3 Physical Security: The contractor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for contractor use. Contractor will NOT be provided with a staging area for storage of tools, equipment, material, supplies, and other items.

The Government will not be responsible for damage or loss of contractor’s property. Contractor is responsible for safeguarding its property.

13.4 OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

14. SAFETY

14.1 In performance of this contract, the Contractor shall take such safety precautions as the Contractor Officer or his/her designee may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The Contractor Officer or his/her designee will notify the Contractor of any non-compliance. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed.

14.2 The Contractor shall provide all necessary Personal Protective Equipment (PPE) and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of PPE. The contractor shall conform to all regulations, federal and local OSHA standards.

14.3 Contractor shall comply with the Federal and State OSHA Blood Borne

Pathogens Standard(s) and Airborne Infection Precautions. The Contractor shall ensure:

14.3.1 Methods are in place by which all employees are educated as to the risks associated with Blood Borne Pathogens and Infectious Airborne Diseases in Health Care facilities

14.3.2 Have policies and procedures in place which reduce the risk of employee exposure to Blood Borne Pathogens and Infectious Airborne Diseases

14.3.3 Have mechanisms for employee counseling and treatment

following exposure to blood borne pathogens and Infectious Airborne Diseases.

14.3.4 Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

14.4 Uniforms. The contractor shall require all his employees, including supervisor, to wear distinctive uniform clothing for ready identification. The uniform shall have the Contractor’s name, easily identifiable.

14.5 Supervision. The contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his designee shall be available at all times, when the contract work is in progress, to receive notices, reports or requires from the Contracting Officer or his representative.

15. INVOICING: Contractor shall invoice in monthly increments or as established by the Contracting Officer in arears for work performed. Invoices will not be paid until all required deliverables have been received during the billing period. Invoices shall be submitted to the COR for review and approval prior to submission to Tungsten.

15.1 All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

15.2 VA’s Electronic Invoice Presentment and Payment System- The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submissions. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

15.3 More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

15.4 Vendor e-Invoice Set-Up Information:

15.5 Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e- invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

15.5.1 Tungsten e-Invoice Setup Information: 1-877-489-6135

15.5.2 Tungsten e-Invoice email: VA.Registration@Tungsten-

Network.com

15.5.3 FSC e-Invoice Contact Information: 1-877-353-9791

15.5.4 FSC e-invoice email: vafsccshd@va.gov

13. ATTACHMENTS:

13.1 Attachment 1: List of Items needing testing

13.2 Attachment 2: Specific tasks and services required for this contract

13.3 Attachment 3: Quality Assurance Surveillance Plan (QASP)

References

a. NFPA 70, National Electrical Code, Latest Edition.

b. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance, Latest Edition.

c. NFPA 70E, Standard for Electrical Safety in the Workplace, Latest Edition.

d. NFPA 99, Health Care Facilities Code, Latest Edition.

e. NFPA 101, Life Safety Code, Latest Edition.

mailto:vafsccshd@va.gov

f. NFPA 110, Standard for Emergency and Standby Power Systems, Latest Edition

g. The Joint Commission Accreditation Manual for Hospitals, Latest Edition.

h. OSHA - Occupational Safety and Health Requirements Part 1910 Subpart J - The control of hazardous energy (lockout/tagout) (1910.147).

i. OSHA - Occupational Safety and Health Requirements Part 1910 Subpart S - Electrical (1910.301 - 1910.399).

j. OSHA - Safety and Health Regulations for Construction Part 1926 Subpart K - Electrical (1926.400 - 1926.449).

k. Statement of Work : Maintenance and Testing of the Electrical Power Distribution System. Contracting Tools on the CEOSH Website at:

http://vaww.ceosh.med.va.gov/01HE/Pages/ST_electrical_distribution.shtml#Contracting.

NOTE: This is an internal web site and is not available to the public.

l. CEOSH. The General Safety Guidebook, Latest Edition at:

http://vaww.ceosh.med.va.gov/01HP/pages/guidebooks.shtml . NOTE: This is an internal Web- site and is not available to the public.

m. Institute of Electrical and Electronics Engineers (IEEE) Std 1584-2002, Guide for Performing Arc-Flash Hazard Calculations.

http://vaww.ceosh.med.va.gov/01HE/Pages/ST_electrical_distribution.shtml#Contracting http://vaww.ceosh.med.va.gov/01HP/pages/guidebooks.shtml http://en.wikipedia.org/wiki/Institute_of_Electrical_and_Electronics_Engineers

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C.