36C26127Q0116

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26127Q0116 10-30-2026 Brandy Gastinell 916-923-4551 11-09-2026

10AM

PST

612MCP

Department of Veterans Affairs Network Contracting Office (NCO) 21

X 541519 $34 Million N/A X VA Northern California Healthcare System 5342 Dudley Blvd., Bldg. 209 McClellan

CA

95652

612MCP

Department of Veterans Affairs Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 209 McClellan

CA

95652

FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Steris Software Connectivity See Price/Cost Schedule This is a sole source solicitation to Steris Corporation IAW RFO Part 12.

Quote shall be submitted via email only to Brandy.Gastinell@va.gov no later than the due date/time in box 8.

See CONTINUATION Page X Brandy Gastinell Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) intends to award a sole source, firm fixed price contract to Steris Corporation, for purchase of Steris software and connectivity. The procurement is on behalf of the Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21, on behalf of VA Fresno Medical Center.

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Steris Corporation

b. GOVERNMENT: Contracting Officer 36C261

Network Contracting Office (NCO) 21

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C26127Q0116

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STATEMENT OF WORK

1.0 General:

The purpose of this Statement of Work (SOW) is to define the requirements, responsibilities, and scope of services necessary to provide full connectivity, configuration, and data‑integration support for SPS capital equipment at the Fresno VA Medical Center as part of the Sterile Processing Service (SPS) Renovation Project. This connectivity work will enable selected sterilizers, washers, incubators, endoscope cabinets, and endoscopy reprocessing equipment to integrate with the STERIS ConnectAssure Technology platform, allowing secure and reliable export of operational data to VA network systems. STERIS will provide all labor, parts, configuration services, and technical support required to connect eligible equipment, including initial setup, installation of networking components, and verification of proper data transmission. All services will be performed during standard business hours unless otherwise coordinated. The VA shall ensure equipment accessibility, network availability, and appropriate coordination with SPS and IT stakeholders to facilitate successful implementation. This SOW establishes the general framework for connectivity activities, communication expectations, and project roles to support compliance, traceability, and workflow modernization throughout the renovated SPS environment.

2.0 Objectives:

The objective of this connectivity project is to ensure that all designated Sterile Processing Service (SPS) capital equipment within the renovated Fresno VA Medical Center is properly configured, network‑enabled, and capable of exporting operational and regulatory data through the STERIS ConnectAssure Technology platform. Achieving this objective will support accurate documentation, workflow modernization, and compliance with VA sterilization and reprocessing data requirements.

Specific objectives include:

· Enable secure, reliable data export from sterilizers, washers, incubators, endoscope cabinets, and endoscopy reprocessing equipment.

· Standardize connectivity and data flow across all SPS equipment to reduce manual data entry and minimize documentation errors.

· Ensure all required hardware, software, service kits, and configuration steps are installed and validated according to STERIS specifications.

· Confirm successful integration of ConnectAssure Technology with the VA network in alignment with IT security and SPS operational standards.

· Support consistent traceability, quality assurance, and reporting functions throughout the renovated SPS workflow.

3.0 Scope:

The scope of this project includes all work required to connect, configure, and validate data export capabilities for designated Sterile Processing Service (SPS) capital equipment within the renovated Fresno VA Medical Center. This includes the installation of connectivity components, software, service kits, and network configuration required to enable integration with the STERIS ConnectAssure Technology platform.

Scope elements include:

· Providing one‑time connectivity setup and configuration for AMSCO 600 sterilizers, V‑Pro Max 2 low‑temperature sterilizers, 7052HP washers, the Vision cart washer, and Reliance endoscope cabinets.

· Installing and configuring networking service kits for STERIS incubators to enable secure data export.

· Completing all connectivity preparation and upgrade work for Medivators AERs and related endoscopy reprocessing devices.

· Implementing ConnectAssure annual subscription services for applicable equipment to support ongoing data export, software maintenance, and security updates.

· Ensuring end‑to‑end verification that each connected device properly transmits data to the hospital network in accordance with VA IT and SPS requirements.

· Coordinating with SPS leadership, VA IT staff, and renovation stakeholders to ensure equipment accessibility and alignment with project timelines.

· Performing all work during standard business hours unless alternative arrangements are approved.

Activities outside the project scope include any construction work, network infrastructure upgrades not specified in the quote, equipment relocation, or installation of devices unrelated to SPS connectivity.

4.0 Quality and acceptance:

All connectivity work performed under this Statement of Work shall meet the quality standards established by the Fresno VA Medical Center, the Sterile Processing Service (SPS), and STERIS ConnectAssure Technology requirements. The Contractor shall ensure that all installation, configuration, testing, and validation activities are completed in accordance with manufacturer specifications, VA IT security protocols, and SPS operational needs.

Quality standards include:

· Proper installation and configuration of all connectivity components, networking kits, software, and subscription‑based services.

· Verification that each connected device successfully exports data to the designated VA network locations without errors or interruptions.

· Compliance with applicable VA policies, industry best practices, and STERIS technical guidelines.

· Completion of all work during agreed‑upon hours and in coordination with SPS leadership and VA IT personnel.

Acceptance criteria include:

· Successful demonstration that connected equipment transmits data through ConnectAssure Technology as intended.

· Completion of functional testing confirming stable and secure connectivity for all devices included in the project scope.

· Submission of documentation (as applicable) verifying completed installation, configuration steps, software activation, and device validation.

· VA SPS leadership and VA IT approval confirming that all connectivity tasks meet operational, technical, and compliance requirements.

Final acceptance of work will be granted by the Fresno VA Medical Center once all deliverables, tests, and documentation have been reviewed and approved.

5.0 Period of Performance:

The period of performance for this contract shall begin on the date of award and continue through completion of all connectivity implementation, installation, testing, and commissioning activities associated with the Fresno VA Medical Center Sterile Processing Service (SPS) Renovation Project. All work must be completed within the renovation schedule established by the Medical Center. The anticipated period of performance is 12 months from contract award, unless modified by the Contracting Officer. Any changes to the period of performance, including extensions due to construction timelines, equipment manufacturing schedules, or installation requirements, must be formally approved through a contract modification issued by the Contracting Officer.

6.0 Place of Performance:

All work performed under this contract including installation, testing, commissioning, equipment setup, and coordination with facility staff shall occur on site at the Fresno VA Medical Center located at:

VA Central California Health Care System 2615 E. Clinton Avenue Fresno, CA 93703 Sterile Processing Service (SPS)

Subscription Term (Post‑Acceptance):

Annual subscriptions associated with ConnectAssure Technology for covered equipment will run for 12 months from activation/acceptance and must be renewed annually to maintain data export, technical support, software maintenance, and security updates.

7.0 Hours of Operation:

All onsite activities for the Fresno VA Medical Center Sterile Processing Service (SPS) Renovation shall be performed during normal VA business hours, Monday through Friday, 7:30 AM to 4:30 PM, excluding Federal holidays. Work outside of normal business hours may only be performed when approved in advance by the VA Contracting Officer (CO) and coordinated with SPS Leadership and Engineering to ensure safety, access availability, and minimal disruption to construction and clinical operations.

Contractor personnel shall coordinate access times directly with VA Engineering and SPS Leadership, and BioMed to ensure work aligns with construction scheduling and facility workflow needs. No weekend, holiday, or after-hours work shall be performed unless formally authorized through written approval by the CO.

Federal Holidays:

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

8.0 Contractor Requirements:

The Contractor shall perform all work in accordance with VA policies, SPS operational needs, and STERIS manufacturer specifications. The Contractor is responsible for providing qualified personnel, appropriate tools, and all necessary materials to complete connectivity installation, configuration, testing, and validation listed within this project.

Contractor requirements include:

Qualified Personnel:

· The Contractor shall provide technicians trained and certified in STERIS and related device connectivity, ensuring competency in networking, equipment configuration, and ConnectAssure integration.

Compliance With VA Standards:

· All work must adhere to VA IT security protocols, SPS workflow requirements, infection control guidelines, and facility safety rules. Contractor staff must follow designated check‑in procedures, PPE requirements, and access controls while onsite.

Coordination & Communication:

· The Contractor shall coordinate installation schedules with SPS leadership, VA IT, and renovation project managers. The Contractor must provide advance notice of onsite visits and maintain clear communication regarding progress, issues, or delays.

Tools, Materials, and Equipment:

· The Contractor shall supply all connectivity kits, service parts, cables, software utilities, and any other components required to complete the installation as outlined in the approved quote. The VA will not be responsible for Contractor‑provided materials.

Documentation:

· The Contractor shall provide configuration records, test results, network integration notes, and any manufacturer‑required documentation demonstrating the proper setup and functional status of each connected device.

Testing & Verification:

· The Contractor must verify and validate that all equipment included in the scope successfully exports data to the VA network via ConnectAssure Technology. Any deficiencies identified during testing must be corrected prior to project acceptance.

Professional Conduct:

· Contractor personnel must behave professionally, adhere to facility rules, respect clinical operations, and minimize disruption to patient care areas.

Adherence to Schedule:

· Contractor shall perform work within the approved period of performance and notify the VA promptly of any constraints or issues that may affect project timelines.

9.0 Facility Access & Safety (applies to all vendor personnel):

All vendor personnel performing work under this contract shall comply with Fresno VA Medical Center access, safety, and security requirements at all times. The Contractor is responsible for ensuring that its staff adhere to all facility rules, SPS protocols, and VA policies to maintain a safe and controlled working environment.

Requirements include:

Check‑In Procedures:

· Vendor personnel must report to the designated VA point of contact upon arrival and complete any required sign‑in, identification verification, or visitor access procedures. Temporary badges must be displayed at all times while onsite.

Escort and Access Restrictions:

· Contractor staff may only access SPS, mechanical rooms, IT areas, and any other restricted locations when authorized and escorted if required. Unauthorized access to patient care or sensitive areas is strictly prohibited.

Personal Protective Equipment (PPE):

· All vendor personnel shall follow SPS and Infection Control PPE requirements, which may include facility‑approved scrubs, shoe covers, hair coverings, masks, gloves, or other protective gear depending on the work area.

Safety & Infection Control Compliance:

· Contractors must adhere to all VA safety standards, including equipment safety, electrical protocols, and infection control procedures. Tools and materials must be kept clean, organized, and clear of clinical pathways. Any spills, hazards, or safety concerns must be reported immediately.

Conduct and Professionalism:

· Vendor personnel shall conduct themselves professionally at all times, minimizing disruptions to clinical operations, avoiding loud activity in patient‑adjacent areas, and maintaining cleanliness in workspaces.

Equipment Handling:

· Contractor staff must coordinate with SPS leadership before moving, accessing, or powering down any equipment. Movement of heavy equipment must follow VA safety and ergonomic guidelines.

Emergency Procedures:

· All vendor personnel must follow VA emergency protocols, including evacuation routes and safety communication procedures. The Contractor is responsible for ensuring staff are aware of these requirements.

Failure to comply with facility access and safety rules may result in removal of the vendor’s personnel from the site and could impact contract performance.

10.0 Information Security & Privacy (conditional; only if access is needed):

The contractor personnel will not require access to VA information or VA information systems.

11.0 Documentation & Turnover:

· Provide installation reports, operational checks, test results, and user demonstrations; submit all required documentation for acceptance prior to final turnover.

· Correct any defects or non‑conforming work at no additional cost to the Government.

12.0 Notifications:

· Notify the COR/CO, SPS Leadership, VA Engineering of personnel changes affecting site access or work schedules within 24 hours and coordinate any after‑hours work in advance.

13.0 Definitions and Acronyms:

· CO: Contracting Officer; the only VA official authorized to modify contract terms.

· COR: Contracting Officer Representative; responsible for oversight, coordination, and acceptance under the contract.

· SPS: Sterile Processing Service; the VA department responsible for instrument reprocessing, equipment handling, and sterile workflow.

· ICRA: Infection Control Risk Assessment; required precautions and construction controls for SPS renovation areas (barriers, containment, airflow, access restrictions).

· OIG: Office of Inspector General; may review contractor performance, documentation, or incidents.

· MIFU: Manufactures Instructions for Use; specific to reusable medical devices and reprocessing standards.

· AORN: Association Of Perioperative Registered Nurses; provides perioperative safety and sterilization guidelines.

· AAMI: Association for the Advancement of Medical Instrumentation; establishes standards for sterilization, reprocessing, and equipment operation.

· OSHA: Occupational Safety and Health Administration; Federal requirements governing safe installation and construction practices.

· PPE: Personal Protective Equipment; required for work in clinical, renovation, and ICRA areas (e.g., masks, gloves, eye protection).

· ROB: VA Rules of Behavior; mandatory information security compliance document only required when contractors access VA systems or sensitive data.

· BAA: Business Associate Agreement; governs HIPAA‑related responsibilities when contractors may handle Protected Health Information (PHI).

14.0 Description of Services

The Contractor shall provide all labor, materials, and technical expertise necessary to implement full connectivity for designated Sterile Processing Service (SPS) equipment at the Fresno VA Medical Center that is included in the quote. Services shall include installation, configuration, testing, and validation of networking components required to enable secure data export through STERIS ConnectAssure Technology and other related systems as specified in the approved quote.

The services to be provided include:

Connectivity Preparation & Installation:

· Perform all one‑time configuration and setup tasks required to prepare sterilizers, washers, cart washer, incubators, endoscope cabinets, and AERs for network connectivity. This includes installing all connectivity kits, cables, interface modules, software utilities, and upgrade components included in the quote.

Device Configuration & Activation:

· Configure each connected device to properly transmit operational cycle data to the VA network. Activate all ConnectAssure Technology functions and ensure integration with applicable SPS workflows.

Network Integration Support:

· Coordinate with VA IT to validate network parameters, assign IP addresses if required, and ensure secure and compliant device communication across the hospital network.

Software Installation & Subscription Enablement:

· Install ConnectAssure subscription‑based components, Endo Management Utility Software, and data‑centralization tools associated with the connectivity solution. Confirm subscription activation for all covered devices.

Testing & Validation:

· Conduct thorough functional testing to confirm stable data transmission from all devices. Resolve connectivity or performance issues and perform re‑testing as needed until full validation is achieved.

Documentation & Reporting:

· Provide implementation records, configuration documentation, validation results, and technical notes required for VA SPS and IT acceptance. Supply any manufacturer‑required forms or verification documents.

Coordination & Project Support:

· Work with SPS leadership, VA IT staff, and renovation stakeholders to ensure alignment with project timelines, equipment access, and operational readiness.

All services shall be executed in accordance with manufacturer specifications, VA Information Security requirements, SPS operational standards, and the Period of Performance defined in Section 5.0. Work shall occur during normal business hours unless otherwise coordinated.

15.0 System Configuration & Setup:

The Contractor shall perform all configuration and setup activities required to enable secure, reliable connectivity for Sterile Processing Service (SPS) equipment included in this project. Configuration work shall follow STERIS manufacturer specifications, VA IT requirements, and SPS operational standards.

Activities include:

Equipment Preparation:

· Prepare all designated SPS devices including AMSCO 600 sterilizers, V‑Pro Max 2 sterilizers, 7052HP washers, Vision cart washer, Reliance endoscope cabinets, STERIS incubators, Medivators AERs, and related drying or processing equipment for network connectivity and data export.

Installation of Connectivity Components:

· Install all supplied interface modules, hardware kits, cabling, adapters, software utilities, and upgrade components required to support ConnectAssure Technology and any associated applications.

Device Configuration:

· Configure each device’s communication settings, network parameters, and data‑export features. Adjust device‑side settings to ensure compatibility with VA network architecture and ConnectAssure requirements.

Network Parameter Setup:

· Coordinate with VA IT to establish required IP assignments, ports, VLANs, or security configurations as needed. Validate device communication paths, firewall compliance, and secure network access.

Software Activation & Integration:

· Activate and configure ConnectAssure Technology subscriptions, Endo Management Utility Software, and data‑centralization services for all eligible equipment. Ensure integration with existing SPS digital workflows and VA systems.

Functional Testing:

· Perform device‑level and system‑level testing to verify stable data transmission, device connectivity, and correct export formatting. Address any errors and perform re‑testing until full functionality is validated.

Documentation:

· Record all configuration steps, network parameters, software activations, and validation results. Provide these records to VA SPS and VA IT as part of project closeout.

System configuration and setup must be completed during standard business hours unless otherwise approved by the VA, and shall meet all acceptance requirements outlined in Section 4.0.

16.0 Testing & Commissioning:

The Contractor shall perform comprehensive testing and commissioning of all SPS equipment connected under this project to ensure full functionality, reliable data transmission, and compliance with VA requirements. Testing and commissioning must confirm that each device is properly configured, securely integrated with the VA network, and capable of exporting operational data through ConnectAssure Technology.

Activities include:

Functional Connectivity Testing:

· Verify that each connected device (sterilizers, washers, cart washer, incubators, endoscope cabinets, AERs, and related equipment) successfully interfaces with the network and transmits data without interruption or error.

Data Export Validation:

· Confirm that all equipment properly exports cycle information, operational data, and relevant processing records to ConnectAssure Technology and designated VA data repositories. Ensure data accuracy, formatting compliance, and system responsiveness.

Network Performance & Security Verification:

· Validate network communication stability, including IP configuration, port accessibility, firewall compliance, and adherence to VA cybersecurity and security‑hardening requirements.

Software Commissioning:

· Confirm proper activation and operation of ConnectAssure Technology subscriptions, Endo Management Utility Software, and associated data‑centralization features. Ensure all software components are functioning as intended.

Issue Resolution & Re‑Testing:

· Identify and resolve any connectivity issues, configuration errors, or communication failures. Repeat testing as necessary until full functionality is demonstrated across all connected systems.

Commissioning Documentation:

· Provide written commissioning records, test results, configuration parameters, and validation reports to SPS leadership and VA IT. Documentation shall demonstrate compliance with Section 4.0 Quality & Acceptance requirements.

Commissioning is complete only when all connected devices have passed validation testing and the VA provides formal acceptance.

17. Training & Demonstration:

The Contractor shall provide training and demonstrations to ensure SPS staff and VA IT personnel understand the functionality, operation, and data‑flow processes of all newly connected equipment. Training shall cover device connectivity, use of ConnectAssure Technology, and interpretation of exported data to support workflow efficiency and compliance.

Training and demonstration activities include:

Operational Demonstration:

· Provide a walkthrough of each connected device’s data‑export process, showing SPS staff how cycle data is transmitted, displayed, and accessed through ConnectAssure Technology or associated applications.

User Training:

· Instruct SPS personnel on key connectivity features, including system indicators, connectivity status checks, data verification steps, and actions required if a device becomes disconnected.

IT‑Focused Training:

· Provide VA IT personnel with an overview of network communication pathways, IP assignments, device integration points, and basic troubleshooting procedures related to connectivity components.

Documentation:

· Supply quick‑reference materials, configuration notes, and guidance on routine checks needed to maintain continuous data export. Documentation should be clear and aligned with SPS and VA IT processes.

Troubleshooting Overview:

· Demonstrate how to identify common connectivity issues, escalate problems when necessary, and coordinate with STERIS technical support as part of the subscription service.

Training shall be conducted onsite during standard business hours and must occur after commissioning activities have verified proper system functionality.

18. Documentation & Final Turnover:

The Contractor shall provide comprehensive documentation and complete all turnover activities necessary to ensure the Fresno VA Medical Center has full visibility into the connectivity implementation and long‑term support requirements. Documentation must clearly detail the configuration, network settings, installation procedures, and validation results for all SPS equipment included in this project.

Required documentation and turnover deliverables include:

Configuration Records:

· Provide detailed records of all device configuration parameters, including network settings, IP assignments (if applicable), communication protocols, software activation steps, and connectivity components installed.

Testing & Commissioning Reports:

· Supply complete documentation of the testing and commissioning procedures performed under Section 16.0, including data‑export validation results, issue resolution notes, and confirmation of compliance with VA requirements.

Installed Equipment & Materials List:

· Provide a list of all connectivity kits, interface modules, cables, adapters, and software utilities installed or activated as part of the project.

Network Integration Summary:

· Document how each piece of equipment integrates with the VA network, including communication paths, security considerations, and any coordination with VA IT.

User & IT Support Materials:

· Deliver training materials, quick‑reference guides, troubleshooting steps, and any manufacturer‑provided documentation to support SPS personnel and VA IT staff.

Final Turnover Package:

· Compile all project documentation into a final turnover packet to be delivered to SPS leadership, VA IT, and the Contracting Officer. This packet must demonstrate that all work is complete, validated, and meets acceptance criteria outlined in Section 4.0.

Closeout Meeting:

· Conduct a final turnover meeting with SPS leadership and VA IT to review documentation, confirm system readiness, address outstanding questions, and formally close out the project.

Final turnover shall be completed only after the VA confirms acceptance of all deliverables and the connectivity implementation is fully validated and operational.

19. Deliverables:

The Contractor shall provide all deliverables necessary to document, validate, and support the connectivity implementation for SPS equipment at the Fresno VA Medical Center. Deliverables must meet all quality and acceptance standards outlined in Section 4.0 and be approved by SPS leadership, VA IT, and the Contracting Officer.

Required deliverables include:

Project Plan & Schedule:

· A detailed implementation schedule identifying milestones, installation dates, testing windows, coordination points, and completion timelines.

Configuration Documentation:

· Comprehensive records of all configuration activities performed, including network parameters, device settings, software activation information, and connectivity components installed for each piece of equipment.

Testing & Commissioning Reports:

· Documentation verifying completion of functional connectivity testing, data‑export validation, issue resolution, and final commissioning results per Section 16.0.

Installed Materials List:

· A complete list of all hardware, connectivity kits, cables, interface modules, and software utilities installed or activated during the project.

Training & Demonstration Materials:

· Any user guides, reference sheets, troubleshooting steps, or manufacturer documentation provided to SPS and VA IT personnel during training and demonstration activities per Section 17.0.

Final Turnover Package:

· A complete packet containing all project documentation, test results, configuration records, materials lists, training materials, and network integration summaries required for final acceptance and closeout per Section 18.0.

Support Contact Information:

· Contractor contact details for post‑implementation support, including escalation procedures in alignment with subscription‑based ConnectAssure services.

All deliverables shall be submitted electronically unless otherwise specified and must be reviewed and approved by the Fresno VA Medical Center before final project acceptance.

20. Special Requirements:

The Contractor shall comply with all special requirements necessary to ensure safe, secure, and uninterrupted performance of connectivity work within the Sterile Processing Service (SPS) and broader Fresno VA Medical Center environment. These requirements support safety, security, infection control, and adherence to VA policies.

Special requirements include:

Compliance With All VA Policies:

· Contractor personnel must adhere to VA facility rules, SPS operational protocols, infection control standards, and VA Information Security policies at all times.

Coordination With Renovation Activities:

· Work must be scheduled in alignment with ongoing SPS renovation activities. The Contractor shall coordinate closely with SPS leadership, VA Facilities, and VA IT to ensure connectivity tasks do not interfere with construction schedules or access limitations.

Protection of Equipment & Work Areas:

· Contractor staff shall ensure tools, materials, and equipment do not obstruct SPS workflows, patient care areas, or renovation zones. Workspace cleanliness and hazard prevention must be maintained throughout the project.

Adherence to Safety and PPE Requirements:

· Contractor personnel must comply with all posted safety rules, required PPE, SPS sterile/clean area distinctions, and environment‑specific entry requirements.

Secure Handling of VA Information:

· Any access to VA information, network systems, or device data must follow VA Directive 6500, Information Security policies, and requirements outlined in Section 10.0.

Coordination of System Shutdowns or Interruptions:

· Any activity requiring temporary shutdown of SPS equipment or interruption of workflows must be approved in advance by SPS leadership and VA IT to avoid operational impacts.

Manufacturer Standards Compliance:

· All installations, configurations, and software activations must follow STERIS and Medivators manufacturer standards and cannot be modified outside approved specifications.

Availability of Contractor Personnel:

· Contractor must ensure qualified, trained personnel are available during scheduled installation and testing windows. Any personnel changes must be communicated and approved by the VA.

Security and Escort Requirements:

· Contractor personnel shall comply with VA escort requirements, restricted access protocols, and badge display rules while onsite, as outlined in Section 9.0.

These special requirements are mandatory for the successful and compliant execution of the connectivity project and will be enforced throughout the period of performance.

21. Security & Privacy:

The Contractor shall comply with all applicable VA security, privacy, and information‑protection requirements throughout the performance of this contract. These requirements ensure the safeguarding of VA systems, equipment, sensitive data, and patient information during connectivity implementation.

Security and privacy requirements include:

Compliance With VA Information Security Policies:

· Contractor personnel shall follow all VA cybersecurity requirements, including those outlined in VA Directive 6500, VA Handbook 6500, and any additional local VA Medical Center information security procedures. No unauthorized software, devices, or external media may be connected to VA networks.

Protection of VA Information:

· Contractor personnel shall protect all VA information encountered during the project. Any data accessed or transmitted must be handled securely and strictly for contract‑related purposes. Contractor personnel are prohibited from retaining, disclosing, or transferring VA information outside approved systems or processes.

System Access Requirements (Conditional):

· If contractor personnel require access to VA systems, email, SharePoint, Teams, or device‑specific interfaces:

· They must complete VA Privacy and Information Security Awareness Training (TMS #10176).

· They must sign the VA Organizational Rules of Behavior (ROB).

· They must complete background investigation requirements per VA Directive/Handbook 0710.

· Annual training refreshers and ROB re‑attestation are mandatory.

Secure Device Integration:

· All connectivity work involving SPS equipment must adhere to VA network security requirements, including controlled IP assignments, firewall rules, encryption standards, and secure communication protocols approved by VA IT.

Incident Reporting:

· Contractor personnel must immediately report any actual or suspected security incident, including unauthorized access, data exposure, or equipment security concerns, to the VA Contracting Officer and the VA Information Security Officer.

Protection of Physical Spaces:

· Contractor personnel shall maintain physical security of work areas, avoid leaving equipment unattended, and ensure no unauthorized individuals gain access to SPS spaces, devices, or network equipment.

No Use of Personal Devices:

· Personal laptops, tablets, phones, or external storage devices shall not be used for connecting to VA networks, configuring SPS equipment, or handling VA information unless explicitly authorized by VA IT.

These security and privacy requirements are mandatory. Failure to comply may result in removal of contractor personnel, suspension of work, or other actions deemed necessary by the VA.

22. Points of Contact:

Effective communication and coordination are essential to the successful delivery, installation, testing, and commissioning of all STERIS connectivity services included in this contract. The following VA personnel serve as primary points of contact (POCs) for contract oversight, facility access, coordination, and sterile processing support.

23. Contracting Officer (CO):

The Contracting Officer is the only individual authorized to make changes to the contract, modify terms, obligate funds, or approve deviations from the Statement of Work.

Contracting Officer:

To be designated at contract award.

24. Contracting Officer’s Representative (COR):

The COR provides day‑to‑day technical oversight, verifies deliverables, coordinates contractor access, and ensures all work aligns with SPS operational needs and renovation phasing requirements.

COR:

To be designated at contract award.

25. Sterile Processing Service (SPS) Point of Contact:

The primary SPS point of contact will coordinate access to work areas, provide direction for equipment placement, and assist with scheduling installation activities to avoid operational disruption.

Primary SPS POC:

Christy A. Maxwell Chief, Sterile Processing Service Fresno VA Medical Center Tel: (559) 225-6100 ext. 4829 Cell: (559) 573-4669

Secondary/Backup SPS POC:

Debra E. Santos Assistant Chief, Sterile Processing Service Fresno VA Medical Center Tel: (559) 225-6100 ext. 4815 Cell: (559) 417-2101

Third/Backup SPS POC:

Sarah A. Collazo Supervisor, Sterile Processing Service Fresno VA Medical Center Tel: (559) 225-6100 ext. 4828 Cell: (559) 903-3388

26. VA Engineering / Facilities Management:

Engineering will support utility coordination, mechanical/electrical access, steam/water shutdowns, and clearance of installation tasks.

Engineering POC:

To be designated by Engineering Service at project start.

27. Infection Control / Safety:

The contractor shall coordinate with the facility Infection Control and Safety Officers for compliance with ICRA measures, barrier placement, and required safety precautions during installation.

ICRA / Safety POC:

To be designated by Infection Control at project start.

28. VA Information Technology (IT) Point of Contact:

Supports network integration, IP assignments, firewall coordination, and cybersecurity compliance during system setup and testing.

IT POC:

To be designated by Information Technology at project start.

29. Government‑Provided Resources:

The Department of Veterans Affairs (VA) shall provide the Contractor with the onsite access, facility support, coordination, and operational information necessary to complete all delivery, installation, configuration, testing, commissioning, training, and turnover activities associated with the SPS Renovation Connectivity and Equipment Installation Project at the Fresno VA Medical Center.

The Government will not provide tools, installation hardware, connectivity components, or specialized equipment. However, the VA will provide access, information, and support that enables the Contractor to perform required work safely and efficiently within SPS and designated renovation areas.

30. Facility Access:

The VA shall provide the Contractor with:

Authorized Access to SPS and Related Work Areas:

· Access to Sterile Processing Service (SPS) areas, decontamination and clean rooms (as appropriate), staging zones, loading docks, equipment storage locations, and designated construction corridors required for moving, installing, and configuring equipment.

Access Through VA Police or Facility Control Points:

· Check‑in access through VA Police or designated access control offices in accordance with local facility procedures. The VA will issue Contractor personnel temporary visitor badges or credentials as required.

Coordination for Building and Area Entry:

· Coordination for entry into secure or restricted areas (e.g., SPS clean core, mechanical spaces, IT rooms) when needed to complete installation and network connectivity tasks.

Facility Escort (If Required):

· Escorts for restricted SPS or clinical areas when necessary per local VA policy.

Access During Normal Business Hours:

· Facility access during normal work hours unless after‑hours activities are specifically approved by SPS leadership and the VA Contracting Officer’s Representative (COR).

31. Contractor‑Furnished Resources:

The Contractor shall furnish all personnel, materials, tools, equipment, transportation, supplies, and resources necessary to complete the delivery, installation, configuration, testing, commissioning, training, and final turnover of all STERIS connectivity components in this contract. The VA will not provide tools, installation hardware, networking components, or specialized equipment for the Contractor’s use.

All Contractor‑furnished resources must meet manufacturer specifications, applicable building codes, VA facility standards, OSHA safety regulations, and all conditions outlined in the SPS renovation plans. Resources shall be suitable for use in sterile and semi‑restricted areas and must comply with VA infection control procedures.

The Contractor is responsible for ensuring:

· All materials and equipment brought onsite are in safe working condition and appropriate for SPS and hospital environments.

· All tools, cables, interface modules, service kits, and installation items required for connectivity are supplied as part of the approved scope of work.

· Personnel arrive equipped with required PPE, safety gear, and any manufacturer‑specified items needed for proper installation and configuration.

· No personal or unauthorized devices, tools, or media are used in VA sensitive areas or connected to VA networks.

· All Contractor‑furnished items support timely and compliant execution of connectivity tasks throughout the SPS renovation timeline.

The VA assumes no responsibility for Contractor equipment, tools, or supplies while onsite.

32. Performance Standards:

The Contractor shall perform all work in accordance with the performance standards required by the Fresno VA Medical Center, Sterile Processing Service (SPS), VA Information Technology (IT), and manufacturer specifications. The Contractor’s performance will be evaluated based on the quality, completeness, timeliness, safety, and compliance of all connectivity and installation activities.

Performance standards include:

Technical Quality:

· All installation, configuration, testing, and commissioning activities must meet STERIS and Medivators manufacturer specifications, VA network requirements, and SPS workflow needs. Work must be free of defects and result in reliable, secure data export functionality.

Compliance With VA Requirements:

· The Contractor must adhere to VA Information Security policies, privacy regulations, facility access rules, safety protocols, and infection control directives. All personnel must follow PPE requirements and onsite conduct standards.

Timeliness & Schedule Adherence:

· Work must be completed within the Period of Performance identified in Section 1.5. Milestones such as configuration, testing, documentation, and final turnover must be executed on schedule unless delays are formally approved by the Contracting Officer.

Communication & Coordination:

· The Contractor must maintain clear, timely communication with the Contracting Officer (CO), Contracting Officer’s Representative (COR), SPS leadership, and VA IT personnel. Coordination for equipment access, shutdowns, testing windows, and training is expected and mandatory.

Documentation Accuracy:

· All configuration records, testing reports, turnover documents, and training materials must be complete, accurate, and submitted in accordance with Sections 18.0 and 19.0. Documentation must fully reflect the final configuration and validation results.

Functional Performance:

· All connected devices must consistently export data securely and reliably through ConnectAssure Technology with no recurring transmission errors, connectivity issues, or system failures attributable to installation or configuration.

Responsiveness to Issues:

· The Contractor must respond promptly to installation problems, testing failures, or connectivity errors. Remediation must be completed in a timely manner and re‑testing conducted until full compliance is achieved.

Failure to meet these performance standards may result in corrective actions, withholding of acceptance, or other measures as determined by the VA Contracting Officer.

33. Contract Changes

Additional tasking required by changes in mission assignments must be documented by a written contract modification. If the contractor receives a request from VA personnel directing or requesting work that the contractor believes is not within the terms of the SOW or the contract, then the contractor must notify the COR and the Contracting Officer of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is the Contracting Officer.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

CATPREP3030- Prepare and configure capital equipment to enable data export to CAT PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service

MANUFACTURER PART NUMBER (MPN): N/A

NATIONAL STOCK NUMBER: N/A

LOCAL STOCK NUMBER: CATPREP3030

SE61082- Medivators Adv and Adv + Win10 Upgrade and Connectivity Set Up

PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service

MANUFACTURER PART NUMBER (MPN): N/A

LOCAL STOCK NUMBER: CATINCLAB3031

CATPREP3034- Service visit to prepare one AER, Drying Cabinet or related device for data export to ConnectAssure PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service

MANUFACTURER PART NUMBER (MPN): N/A

LOCAL STOCK NUMBER: CATSUB3030

CATSUB3030- ConnectAssure Technology Annual Subscription Enables Data Export from Capital Equipment PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service

MANUFACTURER PART NUMBER (MPN): N/A

LOCAL STOCK NUMBER: CATINCSUB3031

CATINCSUB3031- ConnectAssure…