1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 65

36C26127Q0047

10-19-2026

612-27-1-6056-0007

612A4-27-020

36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN) 05

Network Contracting Office (NCO) 21

CA 95652

Vendors are authorized to submit quotes via email. Quotes should be emailed to

Rosario.chaidez1@va.gov

Mr. Rosario Chaidez 916-923-4548

A. Project Title: Replace Flooring at VA McClellan, Project Number: 612A4-27-020.

B. Place(s) of Performance: 3 Total: (1) McClellan VA Clinic, Building 98, 5342 Dudley Blvd, McClellan Park, 95652,(2)

McClellan VA, Administrative Building 209, 3230 Peacekeeper Way, McClellan Park, CA 95652, and (3) McClellan VA, Administrative Building 949, 3401 Beech St. McClellan Park,CA 95652.

C. Description: The purpose of this project is to replace flooring throughout VA Northern California Healthcare System

(VANCHCS). This project involves replacing flooring, stair treads, and wall bases for three VA blgs. at McClellan Park

The work will improve the VANCHCS facilities by updating approximately 43,000 SF square feet of flooring and related materials. The contractor will handle all demolition, asbestos testing and abatement, installation, and site coordination. Contractor will provide all, labor, equipment, supervision, materials, tools, transportation and incidentals to perform complete demolition, asbestos-contaminated material(ACM) surveying, testing, abatement, removal, disposal, replacement, and installation of all components indentifed in the statement of work, and attached specifications.

D. NAICS code: 236220 Commercial and Institutional Building Construction, Small Business Size Standard: $45.0M

The Government anticipates awarding a Firm Fixed Price (FFP) Contract. The magnitude of construction is between:

$1,000,000.000 and $2,000,000.00. Bid Bonds, and Payment and Performance Bonds are required for this requirement.

E. This contract will be awarded in accordance with RFO Part 12 in conjunction with RFO PART 36, evaluated as per RFO Part 12.203, Basis of award will be Price Only, see Instructions to Quoters.

F. Period of Performance: 160 calendar days from Notice to Proceed (NTP).

G. Prime Contractor must comply with subcontracting limitations as defined in 13 CFR 125.6 and provisions and clauses.

Full completion of the attached VAAR Clause 852.219-75 (Jan2023)(Deviation) is required along with submission of your quote.

H. This procurement is a total service-disabled veteran-owned small business (SDVOSB) set-aside. Public Law 109-461 is the final authority on SDVOSB set-aside. Quoters must be verified in SBA Small Business Search the time submission offer and prior to award. SBA Small Business Search Link: https://search.certifications.sba.gov/.

I. Davis-Bacon Act Wage Determination No. CA20260007 dated 9/3/2026 is attached and applies to this requirement.

J. While not mandatory, all firms are strongly encouraged to attend the one and only site visit, see attached flyer for site visit date, location, and time. Site Visit Flyer attached also has the time and date all RFIS are due by.

10 160

X X Statement of Work

X 10 calendar days

3:00PM PDT

11-17-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Department of Veterans Affairs

VA Sierra Pacific Network (VISN) 5

Department of Veterans Affairs

FMS VA-9(101) Financial Services Center

PO Box 149971

Austin TX 78714-9971

Rosario Chaidez

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

CONTRACT ADMINISTRATION DATA

PRICE/COST SCHEDULE

ITEM INFORMATION

DELIVERY SCHEDULE

Statement of Work

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/QUOTERS

INSTRUCTIONS TO QUOTERS

SECTION B - CONTRACT CLAUSES

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

SUPPLEMENTAL INSURANCE REQUIREMENTS

VA Specific Special Contract Clause, Payments under Fixed-Price Construction

Contracts

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

SECTION C - SOLICITATION PROVISIONS

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (NOV 2025) (DEVIATION)

52.223-1 BIOBASED PRODUCT CERTIFICATION (NOV 2025) (DEVIATION)

52.233-2 SERVICE OF PROTEST. (SEP 2006) (DEVIATION NOV 2025)

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025) (DEVIATION)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

Attachment List

CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C261 Rosario Chiadez

Department of Veterans Affairs

VA Sierra Pacific Network (VISN) 05

CA 95652

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] All Items Upon Inspection and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

The contractor will replace flooring, stair treads, and wall bases throughout three VANCHCS sites at their McClellan campus. There is approximately 43,008 SF of flooring, 750 SF of stair treads, and 9,610 LF of wall base to be replaced throughout McClellan buildings 98, 209 and 949, as shown in the Reference Drawings attached. These are a brief description of quantities and are estimates only and are provided for information and planning purposes. They do not represent guaranteed amounts, and the Contractor is fully responsible for verifying actual conditions and quantities before and during performance of the work.

Contract Period: Base POP Begin: Upon Issuance of NTP POP End: 160 days from NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1AZ - Maintenance of Other Administrative Facilities and Service Buildings

GRAND TOTAL ________________

DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: VA Northern California Health Care System Three(3) Locations for VA located at McClellan, CA 95652(See SOW)

USA

1.00 160 days from NTP

MARK FOR: TBD

Statement of Work

Title: Replace Flooring at McClellan Project #612A4-27-020

1. GENERAL INTENTION

A. The purpose of this project is to replace flooring throughout VA Northern

California Healthcare System (VANCHCS). This project involves replacing flooring, stair treads, and wall bases at three VA buildings in McClellan Park, California. The work will improve the VANCHCS facilities by updating approximately 43,000 square feet of flooring and related materials. The contractor will handle all demolition, asbestos testing and abatement, installation, and site coordination.

B. Contractor will provide all labor, equipment, supervision, materials, tools, transportation, and incidentals necessary to perform complete demolition, asbestos‑contaminated material (ACM) surveying, testing, abatement, removal, disposal, replacement, and installation of all components identified in this statement of work and the attached specifications.

C. Location(s) of work; the geographic location for service(s) are the following areas:

• McClellan VA Clinic, Building 98 5342 Dudley Boulevard McClellan Park, CA 95652

• McClellan VA, Administrative Building 209 3230 Peacekeeper Way McClellan Park, CA 95652

• McClellan VA, Administrative Building 949 3401 Beech St McClellan Park, CA 95652

E. The Contractor must assume that no staging areas are available anywhere on the facility grounds. Any staging area will only be allowed if the Contracting Officer’s Representative (COR) approves one and only if space is available. The Contractor must not park in any Patient Parking areas, without exception or authorization from the COR. NCHCS will not void, dismiss, or reimburse any parking citations or towing fees incurred by Contractor personnel under any circumstances.

D. The Contractor must remove and legally dispose of all materials, debris, and components demolished or replaced under this project. Disposal must follow all applicable Federal, State, local, and VA requirements. The Contractor will keep the site clean, prevent debris from accumulating, and transport all waste in a safe manner to approved disposal or recycling facilities. No debris may be stored in unauthorized areas or left on site once removal work is complete.

E. Schedule of work; the Contractor must perform all work during normal working hours, which are 7:30 AM(PT) to 4:00 PM(PT), Monday through Friday, excluding OPM officel Federal holidays(OPM. GOV,link: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview). Some activities, such as ACM abatement, work that blocks more than one exit route, or work requiring the temporary relocation of VA staff or furnishings cannot be performed during https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview normal hours. These activities must be scheduled for after‑hours work, contract must ensure all costs are covered in their proposal or quote.

F. If the Contractor needs to work outside normal hours, the Contractor must submit a written request to the VA Contracting Officer’s Representative (COR) and CO at least three (3) working days in advance. Approval depends on whether the VA can support the work and provide a VA representative to grant access at that time. All after‑hours requests must include the proposed dates and times, the location, the type of work, justification, and any noise‑control or safety measures.

Written authorization from both the COR and CO is required before any after‑hours work may begin

G. VA Approval to work outside normal working hours does not give the Contractor the right to request extra payment for premium time. The Contractor is responsible and must plan all work in accordance with the scheduling limits in this Statement of Work (SOW) and must include all premium‑time labor, overtime costs, and any related expenses in its original bid or quote.

H. The Contractor will utilize hydraulic and jacking systems to lift VA furniture in place so that Contractor’s work can be performed without interruption to VA operations. Contractor may submit a formal request for approval to the VA COR a minimum of three (3) working days in advance of the Contractor’s need for relocating VA furniture. However, approval is based on the Facility’s acceptance of the request and availability of space for furniture storage. The Contractor is responsible for the disassembly and reassembly, relocation, storage and security of VA owned furniture and equipment throughout this project.

I. ACM has been reported to exist in Building 209. Past asbestos reports from 1996 and 2017 are attached to this SOW for reference. The General Contractor is responsible for obtaining and managing services for hazardous building materials surveying, testing, and abatement. Subcontracted personnel must be Asbestos Hazard Emergency Response Act Building Inspector trained under EPA requirements. Cal/OSHA Certified Asbestos Consultants and Certified Site Surveillance Technicians must be certified through the Division of Occupational Safety and Health. The testing laboratory must be recognized by the National Voluntary Laboratory Accreditation Program. Abatement subcontractors must be C-22 Asbestos Abatement Licensed from the Contractor’s State License Board and be officially registered with Cal/OSHA’s Asbestos Contractors Registration Unit.

J. The General Contractor is also responsible for coordinating with VA COR to have a VA Safety official(s) present for all phases of hazardous building materials surveying, testing, and abatement tasks should the VA Safety official desire to be present. Contractor must provide VA COR at least three (3) working days’ notice to schedule a VA Safety official(s) to be present.

K. The Contractor will prepare any necessary construction documents and provide all necessary/required professional services to include, but not limited to tools, equipment, materials, labor, travel, expertise, supervision, asbestos testing and analysis, asbestos abatement, and specialty services to accomplish all items and requirements outlined in this SOW. All work will comply with all applicable federal, state, local and VA regulations and requirements.

L. SUBMITTALS, RFIs, AND MEETING MINUTES REQUIREMENTS

1. Electronic Platform for Submittals and RFIs

1.1 General Requirement

The Contractor must provide, maintain, and utilize a secure, VA‑approved electronic project management platform for the submission, coordination, and tracking of all project submittals and Requests for Information (RFIs).

Use of Microsoft Teams, emails, SharePoint, or similar collaboration tools for official submittal or RFI processing is not permitted. The software must be accessible through the VAs secure firewall network.

1.2 Platform Approval

Before use, the Contractor will submit the proposed electronic platform to the Contracting Officer’s Representative (COR) for review and approval via email. Approved platforms may include industry systems such as Procore or Autodesk. The platform must remain fully accessible to both the COR and Contracting Officer (CO) throughout the period of performance and per records requirements after completion as well as cited in the SOW and specifications.

1.3 Compliance and Accessibility

The Contractor must ensure that all submittals and RFIs are transmitted exclusively through the approved platform and that all related documentation, logs, and tracking remain accurate and up to date. All RFIs must adhere to contract requirements, including numbering, supporting documentation, and identification of critical‑path RFIs when applicable. Any deviation from approved procedures may result in rejection of the submittal or RFI.

2. Meeting Minutes Requirements

2.1 Contractor Responsibility

The Contractor will draft complete and accurate meeting minutes for every project meeting conducted during the contract, including progress meetings, coordination meetings, and any meeting where project status, decisions, or direction are discussed.

2.2 Submission Timeline

Draft meeting minutes must be submitted to the COR for review and final approval no later than seven (7) calendar days after each meeting.

Meeting minutes are not considered official until the COR provides written concurrence.

2.3 Accuracy Standards and Review

The Contractor must ensure that all meeting minutes are factually accurate and fully reflect discussions, decisions, and action items from each meeting. While AI‑assisted drafting tools may be used, all AI‑generated content must be thoroughly reviewed and corrected by both the Contractor and COR approval received before submission and acceptance to avoid inaccuracies or misinterpretations. Official recording of meetings is not recommended and if done, must be approved by the VA ahead of time in writing and be in compliance with all federal and local VA policies and regulations, including permission received from all attendees in the meeting.

2. SCOPE OF WORK

A. The contractor will replace flooring, stair treads, and wall bases throughout three VANCHCS sites at their McClellan campus. There is approximately 43,008 SF of flooring, 750 SF of stair treads, and 9,610 LF of wall base to be replaced throughout McClellan buildings 98, 209 and 949, as shown in the attached Reference Drawings. These are a brief description of quantities and are estimates only and are provided for information and planning purposes. They do not represent guaranteed amounts, and the Contractor is fully responsible for verifying actual conditions and quantities before and during performance of the work.

B. Before any construction begins, the Contractor must have a certified asbestos inspector examine, sample, and test work areas in building 209 that they suspect to contain asbestos. The inspector will send all collected samples to an accredited laboratory for analysis. After testing is completed, the inspector will provide both the Contractor and the VA with a written report that identifies the location, type, and condition of all asbestos‑containing materials and includes a risk assessment describing the likelihood of disturbance during demolition or construction. The Contractor must use this report to develop a complete and safe asbestos‑abatement work plan.

C. The contractor will remove and install new accessories associated with the flooring including, but not limited to, subfloors, carpet tack strips, carpet padding, and vinyl/rubber adhesive.

D. The contractor must meet with the COR to discuss and outline phasing requirements for the project. These phasing requirements will describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor’s approach to the construction project.

E. If the Contractor’s planned work alters existing egress routes, Contractor must submit a formal request to the COR for Interim Life Safety Measure (ILSM) approval at least three (3) working days in advance. Contractor’s ILSM request will detail the egress route affected, the start and completion dates, and the duration of the work hours affecting egress. ILSM approval is at the discretion of VA Safety officials.

F. VANCHCS administrative staff will be actively working throughout construction;

therefore, the Contractor must plan all work to maintain VA access to all areas of Buildings 98, 209, and 949. The Contractor will account for staff movement, ongoing operations, and any access needs while developing and executing the project schedule.

G. The Contractor will be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, Subcontractors, Agents, and anyone acting for or on behalf of the Contractor.

H. The Period of Performance for this project is 160 calendar days from the date the Government issues the Notice to Proceed (NTP).

I. Only the Contracting Officer (CO) is authorized to modify the contract. All change orders initiated by the contractor require the contractor to formally submit a request to the CO for their consideration. Performing work in addition to the contract without the CO agreeing to scope, price and schedule is not authorized.

J. Final Inspection, Punch List, and Acceptance; the Contractor must schedule the Final Inspection and acceptance of all contract deliverables and completed work at least forty‑eight (48) hours in advance of the requested inspection date.

During the Final Inspection, any outstanding deficiencies will be documented on a punch list by the COR and provided electronically to the Contractor. The Contractor must correct all punch‑list items and provide verification to the COR that corrective actions have been completed. For project acceptance, the Contractor must use the official Final Inspection and Acceptance Form provided by the COR, or, if proposing an alternate form, must obtain written approval from the COR prior to its use. Final acceptance will not occur, and no final payment will be processed, until the COR confirms that all punch‑list items have been resolved and all work, reports, documentation, warranty letters, and deliverables fully comply with contract requirements.

3. DRAWINGS AND SPECIFICATIONS FOR CONTRACTOR

A. The following documents are attachments to this SOW:

• Reference Drawings

• Specifications

• 1996 BW Asbestos Survey, Bldgs 209

• Bldg. 209 McClellan Lead-Asbestos REP 2017

4. RECORDS MANAGEMENT REQUIREMENTS:

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36

CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

END OF STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

a. In accordance with applicable VAAR and RFO acquisition regulations, proposal materials—including drawings, specifications, and contract forms are available for download by prime contractors, suppliers, and subcontractors via the Governmentwide Point of Entry (GPE) at https://sam.gov/ under Solicitation

Notice ID Number: 36C26127Q0047. Registered users may electronically access and download all related documents, including plans, specifications, drawings, amendments, and attachments, ensuring they obtain the most current versions via the official GPE portal.

b. A Bid Bond, Standard Form (SF) 24 (Revision 10/2023), is required for this solicitation. Each offeror will furnish a bid guarantee in an amount not less than 20 percent of the total bid price and not exceeding $3,000,000.00. The bid guarantee must be submitted electronically with the proposal and must be executed on the current SF 24 (Revision 10/2023). Failure to provide a bid guarantee in the required form, amount, or manner by the time set for proposal opening will result in rejection of the bid/proposal in accordance with RFO 28.101-4, except where the limited exceptions in that provision apply, and may result in rejection even if an exception is asserted. The current SF 24 (Revision 10/2023) is available through the U.S. General Services Administration at https://www.gsa.gov/reference/forms .

c. The offeror to whom award is made will furnish both a Performance Bond, executed on Standard Form

(SF) 25, and a Payment Bond, executed on Standard Form (SF) 25A, each in a penal sum equal to 100 percent of the contract price, in accordance with RFO 28.102 and its subparts. The contractor will ensure that both bonds are executed on the current versions of SF 25 and SF 25A (Revision 10/2023). The current forms are available on the U.S. General Services Administration website at https://www.gsa.gov/reference/forms.

d. In accordance with VAAR 836.204, Disclosure of the Magnitude of Construction Projects and VAAR subparagraphs, the estimated magnitude for this project is in the “Between $1,000,000 and $2,000,000” range.

e. LIQUIDATED DAMAGES: Not Applicable https://sam.gov/ https://www.gsa.gov/reference/forms https://www.gsa.gov/reference/forms

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/QUOTERS

INSTRUCTIONS TO QUOTERS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of

Prime Contractor’s Price Quote. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors must ensure that the information and documentation is furnished in support of the price Quote and are current, factual, complete, and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s Quote being determined ineligible.

d. The Government intends to award without discussions unless discussions are in the best interest of the Government.

e. AVAILABILITY OF SOLICITATION DOCUMENTS: All solicitation related documents will be published to and to, and only be accessible via, https://sam.gov/.

f. AMENDMENTS: Amendments to this solicitation will be posted at https://sam.gov/.

Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation.

Failure to acknowledge an amendment may result in your Quote being considered unacceptable.

g. PREPARATION OF QUOTES: The Government will not pay for any costs incurred in the preparation and submission of Quotes.

h. SELECTION PROCEDURES: All quotes will be evaluated by Government personnel. Each quoter must submit a fully completed and detailed price breakdown worksheet with their quote. Quotes will be reviewed based on the requirements in the solicitation and the items listed in the price breakdown worksheet.

Offerors must include all minimum divisions identified in the attached VA specifications, and the price breakdown worksheet must be fully filled in and completed. At a minimum, the worksheet must clearly show separate price breakdowns for labor and materials for each division required in the specifications.

Offerors Quotes that do not include a complete price breakdown, or are left blank, and not broken down at minimum for labor or material pricing, or also missing the minimum required VA specification divisions will be considered incomplete and will not be evaluated.

i. The Government intends to award a single firm-fixed-price (FFP) contract in accordance with the procedures of FAR 12.203. The basis for award will be price only.

2. All quotes will be evaluated on price only, after the Contracting Officer determines that the quoter is responsible in accordance with RFO 9.104-1. No other factors or subfactors will be evaluated. The Government will make award to the responsible quoter based on Price only.

3. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) Construction contract.

This solicitation is set aside for Service-Disabled Veteran Owned Small-Businesses

(SDVOSB’s). The quoter MUST have an active UEI Sam.gov number and be current in

System for Award Management (SAM). Offerors must be verified in the SBA Veteran

Small Business Certification Program as SDVOSB to be eligible for an award. The

Contracting Officer (CO) will use the SBA Small Business Search (SBA SBS)

(https://search.certifications.sba.gov/ ) to verify SDVOSB status until further guidance is provided by the Department of Veterans Affairs.

b. Quotes will be rejected and not considered for an award if the offeror's SDVOSB status cannot be verified in the SBA DSBS database at the time of Quote submission and prior to award. This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small

Business (SDVOSB) concerns. Quotes received from other than SDVOSB concerns will not be considered at this time.

4. QUOTE SUBMISSION INSTRUCTIONS:

a. All Quotes must contain a cover letter, not to exceed a one (1) page maximum with and a filled in and detailed price breakdown worksheet due by the date cited on page

1, block 13 of the SF 1442 form of this solicitation. All price breakdown worksheets completed and submitted: must contain all divisions in the attached VA specifications and must contain both Labor and Materials costs breakdowns. Quoters missing labor and materials cost breakdowns on the Price Breakdown Worksheet and/or missing any divisions in the VA specifications on their price breakdown worksheets will not be evaluated nor considered for evaluation.

b. All offerors will provide a copy of their Quote, completed and signed VAAR clause

852.219-75, bid bonds form, and a fully filled in and detailed price breakdown worksheet. Send offers via electronic mail (e-mail) to: Mr. Rosario Chaidez, Contracting Officer at e-mail: Rosario.chaidez1@va.gov.

https://search.certifications.sba.gov/ mailto:Rosario.chaidez1@va.gov

c. The subject line of the e-mail must cite RFQ: 36C26127Q0047, Replace Flooring at

McClellan OPC. In no circumstances must the file size exceed 7MB. Multiple emails are acceptable, if required.

d. Faxed or hard-mailed Quotes are not permitted under any circumstances.

5. TECHINCAL QUESTIONS/REQUESTS FOR INFORMATION (RFI’s):

All Requests for Information (RFIs) regarding this solicitation must be submitted in writing and received no later than November 3, 2026, at 12:00pm, (Pacific Time) to allow replies to reach all prospective offerors in a timely manner. All RFIs must be sent via email to Rosario Chaidez at Rosario.chaidez1@va.gov.

RFIs will be responded to as necessary in amendment format and will be posted on SAM.gov.

No questions will be answered after the date/time above unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned. Contractors should strive to try and compile majority of their RFIs into one RFI request sheet as much as possible to ensure none or accidentally missed.

6. SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event will failure to inspect the site constitute grounds for a claim after contract award. See the attached Site Visit Flyer for details on time and date for site visit. This site visit will be the only and sole opportunity for potential offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this site visit.

7. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has been registered. Offerors must ensure that they are registered in

SAM prior to submitting their Quote. (See RFO 4.203-1).

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

8. ADDITIONAL SBA INFORMATION:

mailto:Rosario.chaidez1@va.gov https://sam.gov/SAM/

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the RFO, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the Quoter must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System

(NAICS) code assigned to the acquisition; and

(3) Offerors must be verified in the SBA Veteran Small Business Certification Program as an SDVOSB to be eligible for an award. The Contracting Officer (CO) will use the

SBA Small Business Search (SBA SBS) (https://search.certifications.sba.gov/) to verify SDVOSB status until further guidance is provided by the Department of

Veterans Affairs.

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in RFO 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include

Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in

RFO 19.103 to receive a benefit under this program.

9. VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all vendors are encouraged to file every year. The

Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

10. JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Affiliation based on joint ventures. A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

https://search.certifications.sba.gov/ http://www.dol.gov/vets/vets4212.htm

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

11. NOTICE TO PROCEED (NTP): A notice to proceed (NTP) must be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP must be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance

Bonds, both of which are enforceable legal documents.

12 . SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor must abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

2. At the close for each work period, government facilities, equipment and materials must be secured, lights, and all doors and window secured.

3. The contractor and, as applicable, subcontractor must not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor must the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

4. Contractors must ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

5. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station COR, and Police/Security office.

6. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

13. BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low

Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

14. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER:

Any reference contained…