36C26127Q0027 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 43

None

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21

To all Offerors/Bidders

36C26127Q0027

08-25-2026

X

X X

X 1

a. The purpose of this amendment is to:

1. Answer vendor questions.

2. Revise performance work statement. See attached. Page 27-45.

3. Update B.2 Price/Cost Schedule to remove line item numbers 0017, 1017, 2017, 3017, 4017. Page 6-26.

4. Extend the solicitation due date from September 4, 2026 4:00PM PST to September 8, 2026 4:00PM PST.

Please complete and submit the latest price/cost schedule with quote submission.

IMPORTANT: Vendors must acknowledge and return a signed copy of all amendments with their quote submission.

Emily Trinh

Contracting Officer

Solicitation Questions and Answers

Solicitation 36C26127Q0027

Moving and Storage Services

1. PWS Section II.a.3. Minimal equipment moves include medical-trade refrigerators and exam beds. Is the customer responsible for connecting and disconnecting all IT equipment and specialized medical equipment?

a. Minimal equipment for those two examples would be a standard 4 -wheel dolly. If disconnect or re-connection of IT equipment is required, the COR will obtain permission from IT and the process will be under COR’s guidance.

2. PWS Section V.a. The contractor must check-in with the COR at the start and finish of each day. Will telephonic/electronic daily check-in with COR be compliant? Or must the check in be in person?

If the check in must be in person, what will the protocol be when the work to be performed is at a facility located over 60 miles away?

a. The COR will be on-site with the moves team. The check in and check out will not require secondary travel.

3. PWS Section VII.b. The contractor is required to attend and participate in a pre-move walkthrough for large scale office relocations. Can the contractor bill for meeting/walk throughs with the customer?

a. If a pre-walk for a project does not coincide with a regular site move, the pre-walk may be billed at the appropriate CLIN.

For example, if an Office Moves Supervisor conducts a pre-walk for a project, CLIN X001 Office Moves – Supervisor will be billed.

4. The PWS describes installer qualifications and duties as distinct from the

Mover/Laborer role (Section XI). However, the Price Schedule does not include a separate CLIN for an Installer. Should installer labor be priced under the Mover

CLINs (0003–0006), included within the Supervisor CLIN (0001), or does the

Government intend to add a separate Installer CLIN?

a. Installers would be billed under CLIN X003 – X006 Movers as installers are moving the furniture into a space and placing the furniture in accordance with the interior designer’s plans.

5. CLIN 0016 is described as "10,000 SQFT Storage Space" with a unit price to be entered as "$_____ SQFT/MO," but the quantity listed is 12.00 MO. Please clarify whether offerors should submit a single flat monthly rate for the full 10,000 sq ft of storage space, or whether the quantity/unit basis will be revised to reflect square-foot-months (e.g., 120,000 SF-MO).

a. Quoters will need to complete $____ SQFT/MO within the description and for the unit price, quoters will input the unit price for monthly rate of 10,000

SQFT per month.

When invoicing, the actual SQFT for the specific month will be invoiced

(i.e. $___ SQFT/MO x actual SQFT)

6. PWS Section II.d.i states that Large Move pricing "will be based on a quote to be provided by contractor at time of requirement." However, CLIN 0017 requests a firm unit price for this item at time of proposal submission. Please clarify how offerors should price this CLIN given the PWS language suggesting per-occurrence quoting rather than a fixed price established at award.

a. B.2 Price/Cost Schedule is hereby updated to remove CLIN X0017 Large

Move. The program office confirmed the quantities for the Office Moves

Supervisor, Driver, and Movers were already accounted for should there be a Large Move. PWS Section II(d) is revised for clarity.

7. CLIN 0014 specifies "Shrink Wrap" priced in "EA" at a quantity of 140 annually.

Please clarify what one unit ("EA") of shrink wrap represents (e.g., roll, case, pallet) so that offerors can price this item consistently.

a. EA =Each roll of shrink wrap.

8. PWS Section VI.f and VI.f.i require the Contractor to furnish plastic wrap, crating material, padding material, marking material, sealing tape, color-coded tags, and industry-standard floor/wall/corner protection at no additional cost to the

Government. The Price Schedule includes CLINs only for Boxes (0015) and

Shrink Wrap (0014). Please confirm whether these additional materials are intended to be absorbed into the labor rates, or whether separate CLINs should be requested.

a. The unit price for CLIN X015 Boxes should be all-inclusive of the miscellaneous materials needed for boxing furniture (excluding shrink wrap).

9. Quote Due Date. The solicitation SF1449 lists the offer due date as September 4, 2026, at 4:00 PM PDT, while the SAM.gov notice currently displays September 4, 2027. Could you please confirm the correct quote due date?

a. Please reference SF30 page 1.

10. Subcontractor Capabilities. For Factor 1 – Technical Capabilities, may an

SDVOSB prime rely on the demonstrated personnel, vehicles/equipment, warehouse/storage facilities, inventory-management system, and geographic capabilities of its proposed subcontractor(s), provided the prime remains responsible for overall contract performance and complies with the applicable limitations on subcontracting?

a. For Factor 1 – Technical Capabilities, the SDVOSB prime contractor will need to describe and provide information on the company’s ability to provide the required service. If the SDVOSB prime contractor is planning to utilize subcontractors to meet the requirement, the technical quote shall clearly identify the prime contractor and subcontractor(s)’s responsibilities and resources provided to support contract execution. The quoter must also include a plan to ensure continuity of services if the proposed contractor can no longer perform the required services.

When subcontracting, SDVOSB prime contractors shall comply with

52.219-14 Limitations on Subcontracting and VAAR 852.219-75 VA Notice of Limitations on Subcontracting. In addition, the SDVOSB prime contractor must maintain management and control over the contract, ensuring that it is not unduly reliant on any subcontractor such that the subcontractor is actually performing the primary and vital contract requirements; this is known as the “ostensible subcontractor” rule.

11. Subcontractor Past Performance. For Factor 2 – Past Performance, may the

Government consider relevant past performance of proposed subcontractors or teaming partners that will perform substantial portions of the requirement?

a. No. Past performance will be evaluated in accordance with 52.212-2

Evaluation – Commercial Products and Commercial Services.

12. California Moving/Carrier Authority: If the prime contractor manages and administers the contract, but all regulated transportation activities are performed by a properly licensed and authorized California moving company, is the prime itself required to hold California household/office-goods moving or motor-carrier authority?

a. No; however, the prime contractor is responsible for ensuring its subcontractor performing the transportation portion of the requirement is licensed in accordance with state laws and regulations. Additionally, the prime contractor is responsible for ensuring the personnel are properly licensed and insured

13. Incumbent contractor & Storage. Is there an incumbent contractor? If so, please provide contract total value and whether there will be a transitional move of all items from the incumbent to the contract awardee’s warehouse.

a. Yes, there is an incumbent contractor. For additional information on current contracts, you may submit a Freedom of Information Act (FOIA) request through https://www.foia.gov/.

Yes, the items will need to be moved from the incumbent to the awardees warehouse. Incumbent and awardee will need to inventory and verify stock furniture during the transition.

14. Large Move CLIN:=. The PWS states large moves will be quoted at the time of requirement, while Section B contains a 1-JB Large Move CLIN. Should offerors price the representative 30,000–50,000 SF large move now, and if so, what assumptions should be used for distance, inventory, labor, trucks, and duration?

a. B.2 Price/Cost Schedule is hereby updated to remove CLIN X0017 Large Move. The program office confirmed the quantities for the Office Moves Supervisor, Driver, and Movers were already accounted for should there be a Large Move. PWS Section II(d) is revised for clarity.

15. QCP submission. The PWS states the QCP will be forwarded with the requested initial proposal, while the submission instructions place quality control/contingency within Technical Capabilities. Please confirm whether a separate full QCP is required with the quote.

a. Please submit the company’s QCP with the quote in accordance with PWS section XX Contractor’s Quality Control Program (QCP).

16. Off duty dropoffs. Does the VA have a secure location for trucks filled with items for storage, if a move runs beyond warehouse dropoff times?

a. No. Contractor is required to have a secure warehouse to maintain the furniture inventory in accordance with PWS Section VI(II) Storage.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.foia.gov%2F&data=05%7C02%7C%7C37c9095c28c94ccc2d7e08df03a3a88e%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C639233673572443557%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=yqEM9pZH%2B%2BQTwxgGkWz5IoVa2dRWgnCWZOdAQxqNvVE%3D&reserved=0

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2,000.00 HR __________________ __________________

Office Moves - Supervisor

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Transportation/Travel/Relocation - Relocation: Relocation

MANUFACTURER PART NUMBER (MPN): N/A

800.00 HR __________________ __________________

Office Moves - Driver and Truck

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Office Moves - Mover 1

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Office Moves - Mover 2

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Office Moves - Mover 3

Contract Period: Base POP Begin: 10-01-2026

POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Office Moves - Mover 4

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

12.00 MO __________________ __________________

Warehouse - Inventory Management and Reporting

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

100.00 HR __________________ __________________

Supervisor - Overtime

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

70.00 HR __________________ __________________

Driver - Overtime

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Mover 1 - Overtime Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Mover 2 - Overtime

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Mover 3 - Overtime

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Mover 4 - Overtime

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

140.00 EA __________________ __________________

Shrink Wrap

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

600.00 BX __________________ __________________

Boxes

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

10,000 SQFT Storage Space

$_____ SQFT/MO

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

1.00 JB __________________ __________________

Large Move - Movement to storage and/or disposal facility of most of the furniture and equipment of an outpatient clinic and associated administrative building, spanning approximately 30,000 to 50,000 square feet.

Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1

POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

$_____ SQFT/MO

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office

Goods Moving

PRODUCT/SERVICE CODE: V301 -

the furniture and equipment of an outpatient clinic and associated administrative building, spanning approximately 30,000 to 50,000 square feet.

Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

$_____ SQFT/MO

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

the furniture and equipment of an outpatient clinic and associated administrative building, spanning approximately 30,000 to 50,000 square feet.

Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030

Goods Moving

PRODUCT/SERVICE CODE: V301 -

$_____ SQFT/MO

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

the furniture and equipment of an outpatient clinic and associated administrative building, spanning approximately 30,000 to 50,000 square feet.

Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031

Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

$_____ SQFT/MO

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

the furniture and equipment of an outpatient clinic and associated administrative building, spanning approximately 30,000 to 50,000 square feet.

Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving

PRODUCT/SERVICE CODE: V301 -

GRAND TOTAL __________________

B.3 PERFORMANCE WORK STATEMENT (PWS)

Relocation Services for VA Northern California Health Care System

I.General:

a. The contractor shall provide installation and relocation services for the VA

Northern California Health Care System’s (VANCHCS), the associated Community-Based Outpatient Clinics (CBOCs), and other outlying clinics and offices throughout Northern California. This requirement includes furniture move, relocation, installation and move services.

b. Normal work week is Mon-Fri; Depending on complexity of work assignment the number of required staff and necessary workdays will vary. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the moving and storage requirements of VA specified by the COR. As a Non-Personal Services contract, these personnel are not to be considered VA Employees for any purpose. Contractor retains all control over personnel and responsibility for direct supervision. Contract personnel may not supervise VA Staff but may provide direction and instruction as required by duties.

II. Scope of Work (Estimated Moves Annually)

a. Routine Small Moves: (Estimated 2 times weekly, days to be determined /

Estimated personnel required 2-4)

i. Common work included within Routine Small moves include but not limited to:

1. The contents of a typically furnished administrative or clinical workspace of 2000-4000 square feet.

2. Furniture supporting up to 25 employees, to include items of the types described in Paragraph 3, for example, 25 desk-chair combinations with ancillary furnishings. 125 boxes of documents and desk effects.

3. Minimal equipment moves, to include movements of up to five pieces of equipment, such as medical-trade refrigerators and exam beds. Medical equipment to be moved will not be of a type requiring special training to move.

b. Non-routine Small Moves. (Estimated 5 times monthly/ Estimated

Personnel required 2-4)

i. Non-routine Small Moves are identical in scope to Routine Small Moves, however, are performed on a non-recurring basis. These moves will be scheduled by the customer no later than one week prior to the date of service, which may be on any day of the week.

c. Non-Routine Medium Moves. (Estimated 6 times annually/ Estimated

Personnel required 4-6)

i. Work which would fall under this classification includes movement of the contents of a typically furnished administrative or clinical workspace of 2000-4000 square feet. Items to be moved may include boxes, furniture, computer workstations, printers, and all required materials from one or more of the origin locations specified in Routine Small Moves or from Contractor’s warehouse to one of these sites, supporting up to 100 personnel to a single destination.

ii. Move may take place over several days but shall take place over no more than 5 days. Days may be required to be consecutive or non-consecutive.

iii. Customer will provide contractor with minimum of 2 weeks advanced notice prior to scheduled work date(s).

d. Large Move (Estimated 1 time annually / To be determined)

i. The work listed immediately below will be based on a quote to be provided by contractor at time of requirement.

ii. Movement to storage and/or disposal facility of most of the furniture and equipment of an outpatient clinic and associated administrative building, spanning approximately 30,000 to 50,000 square feet.

iii. Customer will provide contractor with minimum of 4 weeks advanced notice prior to scheduled work date(s).

III. Locations of items subject to moves:

a. Contractor’s warehouse

b. VA NCHCS sites include:

i. VA Yreka 101 E. Oberlin Rd, Yreka, CA 96097

ii. VA Redding 3455 Knighton Rd, Redding, CA 96002

iii. VA Redding Specialty Clinic (Annex) 760 Cypress Ave, Redding, CA 96001

iv. VA Chico 1601 Concord Ave, Chico, CA 95928

v. VA Yuba City 425 Plumas Blvd Yuba City, CA 95991

vi. VA Auburn 11985 Heritage Oak Pl, Auburn, CA 95603

vii. VA McClellan

1. Bldg 98, 5342 Dudley Blvd, McClellan, CA 95652 (Main Clinic)

2. Bldg 88, 5401 Arnold Ave, McClellan, CA 95652 (Dental Clinic)

3. Bldg 949, 3401 Beech St, McClellan CA 95652 (Admin Bldg)

4. Bldg 209, 3230 Peacekeeper Way, McClellan, CA 95652

(Admin Bldg)

5. Bldg 911, 5443 Dudley Blvd, McClellan, CA 95652

(Warehouse)

6. Bldg 29, 5015 Arnold Ave., McClellan, CA 95652

(Warehouse and Maintenance)

viii. VA Mather 10535 Hospital Way, Mather, CA 95655

ix. Old Placerville Road (ORP Admin Annex) 10365 Old Placerville Rd, Sacramento, CA 95827

x. VA Fairfield/Travis AFB

1. 103 Bodin Cir, Travis, CA 94535 (Main Clinic)

2. 101 Bodin Cir, Travis, CA 94535 (JPG)

xi. VA Mare Island 201 Walnut Ave, Vallejo, CA 94592

xii. VA Martinez 150 Muir Rd, Martinez, CA 94553

xiii. Taylor Blvd Admin Annex 391 Taylor Blvd, Pleasant Hill, CA 94523

xiv. VA Stockton 7777 Freedom Rd, French Camp, Ca 95231

xv. VA Modesto 1225 Oakdale Rd, Modesto, CA 95355

xvi. VA Sonora 13663 Mono Way, Sonora, CA 95370

IV. Typical items to be moved and their dimensions:

a. Modular Systems Furniture

i. Panels (Monolithic and Frame and Tile)

ii. Worksurfaces

iii. Overhead Storage 24-60”w

iv. Personal Underdesk Storage Pedestals and Laterals

v. Sit-Stand Tables/Components 36-60”w x 20-30”d x 30”h

vi. Trim, poles, slat-wall, tail, and accessories

b. Patient/Exam Room Furniture

i. Wall mounted computer arm systems

ii. Whiteboards/Corkboards/Artwork

iii. Patient side/guest chairs

iv. Physician Stools 24”diam x 20-34”h

v. Overbed Tables

vi. Nightstands

vii. Sleeper Chairs/Sofas/Benches 24-58”w x 86 (+/- 6”)d

c. Filing and Storage

i. Lateral Files: 30-42”w x 18-20”d x 24-60”h

ii. Vertical Files: 15-18”w x 18-28”d x 24-60”h

iii. Lockers: 12”w x 12-18”d x 12-72h”

iv. Cabinets, freestanding 24-48”w x 10-36”d

v. Wire Shelving: 24-60”w x 12-36”d x 6-96”h

vi. Mail Sorters: 30-60”w x 24-36”d x 30-36”h

vii. Bookcases: 24-60”w x 12-18”d x 30-72”h

viii. Combination Storage Cabinets (cabinet or shelves over drawers)

d. Tables

i. Conference (Veneer, Laminate, and/or Glass): 36-240”w x 30-60”d x 30”h

ii. Meeting

iii. Training 42-96”w x 18-36”d x 30”h

iv. Breakroom/Dining 24-60”w x 24-60d x 30”h

v. Occasional (Coffee, End, Console) 16-48”w x 17”d x 15-30”h

vi. Sit-Stand/Height Adjustable 36-96”w x 24-30”d x 30”h

vii. Stainless Steel/Process/Utility Tables 18-36”w x 21-24”d x 31-40”h

viii. Shop Workbenches 18-36”w x 21-24”d x 31-40”h

e. Carts

i. Media/Computer 18-36”w x 21-24”d x 31-40”h

ii. Hospitality 24”-48”w x 16-24”d x 29-36”h

iii. Medical Supply Storage and Procedure 24”-48”w x 16-24”d x 24-

72”h

f. Chairs

i. Office Task

ii. Guest/Side (Stacking, Bariatric, Standard)

iii. Conference (Stacking, Nesting, Task, Executive)

iv. Counter/Bar Stools (Task, Shop, Physician, Café )

v. Patient Side/Guest (Basic high-back, Glider, Bariatric)

vi. Recliner (Basic, Advanced, Advanced Bariatric)

vii. Sleeper 24-58”w x 86 (+/- 6”)d

viii. Folding

g. Magazine/Brochure Holders

h. Artwork

i. Whiteboards, Corkboards, Display Cabinets, Display Boards, Rail Mount

Panels

j. Clocks

k. Hooks

l. Computer Support Items

i. Keyboard Trays

ii. Monitor Arms

iii. CPU Mounts

iv. Height Adjustable sit-to-stand, stationary desk top converters

m. Lighting

i. Personal Desk Lamps

ii. Table Lamps

iii. Floor Lamps

n. Trash and Recycling containers

o. Shred Containers

p. Medical Equipment

i. Exam table 100 lb.

ii. Exam Chair 175 lb.

iii. Industrial Refrigerator 84”x72”x40”

V. Requests for Services:

a. All requests for services will come directly from the Contracting Officer

Representative (COR) or Alternate COR. Work performed at the direction of anyone other than the COR or Alternate COR is at the Contractor’s own risk and not subject to payment under this contract.

VI. Relocation Services:

a. The Contractor shall perform all of the services required to remove the existing office furniture, equipment, and related supplies (at times hereinafter called "property") from the existing location, transport the property to the designated areas within the new location and place them in accordance with the ordering agency’s direction and timelines. The person who will interface with the Contractor for each move shall be determined upon issuance of the order.

I. The Contractor shall:

a. Provide furniture installations and reconfigurations including the following:

free-standing, panel-hung systems, and modular furniture disassembly, relocations, reassembly, and configurations, the disassembly and reassembly of shelving, and special items such as rotary cabinets and mobile rolling file cabinet systems. All furniture installations and reconfigurations require the COR’s approval.

b. Move and transport products between multiple sites within the applicable Health Care System. Moving activities include moving miscellaneous free-standing furniture items, file record boxes, employee property such as boxed files, records and computers, equipment, filing cabinets of various types and sizes of pallets to different locations, delivering and picking up empty moving boxes, minor furniture repair and disposal of designated items such as removal of trash from work sites.

c. Maintain an inventory of VA furnishings for redistribution at the VA’s storage facility or warehouse.

d. Collaborate with the COR to coordinate compliance with any in-house service that may be affected by installation such as IT, Housekeeping, Facilities, and In-House Construction Teams. Specific, required meetings will be identified at the order level.

e. Not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or the COR’s delegated representative acting within the limits of his/her authority.

f. Furnish all packing containers and related supplies including, but not limited to, boxes and cartons, crating material, padding material, marking material, sealing tape, and color-coded marking tags to the moving activity. It shall be the responsibility of the Contractor to determine the number and size of packing containers to be utilized for individual relocations. Delivery of same will be at no extra cost to the Government.

The contractor shall plan on at least six hundred corrugated boxes of various size per year to be reused for all VA NCHCS moves. Packing containers will be returned and re-used.

i. Other Supplies commonly required but not limited to:

1. Plastic wrap

2. Corrugated cardboard boxes of various sizes, to include

Banker’s Boxes.

3. Industry-standard floor, wall and corner protection

g. Ensure all materials are clean and of a quality sufficient to ensure protection of the property.

h. Provide a supervisor. The supervisor will be responsible for directing the daily activities of the workers provided for the relocation. This individual will also be responsible for coordinating phases of the relocation with the ordering agency on a daily basis. The supervisor will also function as a mover/laborer in addition to supervising the work.

i. Perform packing and/or crating necessary for the protection of the property to be moved. Computer, audiovisual, laboratory, and hi-tech equipment shall be pad-wrapped.

j. Remove all padding, packing, and crating materials from the premises of the government as directed.

k. Furnish dollies, hand trucks, book-carts, typewriter/computer carts, and glass packing/cartons, and any other type of equipment commonly used for relocation services. Hand trucks, dollies and book carts MUST have soft rubber wheels. No metal or hard rubber wheels shall be used in the performance of this contract.

i. Other equipment commonly required but not limited to:

1. Equipment and Supplies Required of Contractor at Each

Move

2. Four-wheel mover’s dolly

3. Hand truck

4. Panel cart

5. Machine Cart

6. Tools for disassembling furniture, system furniture, etc.

7. Moving Blankets/pads

8. Industry-standard floor, wall and corner protection

l. Disassemble property when necessary for safe and efficient transportation, as determined by VA NCHCS. Reassemble property after transporting to the new location. For systems and specialty furniture/equipment, the Contractor shall ensure it has the necessary special tools, equipment, or technically-trained personnel to assemble or reassemble.

m. Remove empty packing containers for re-use. The contractor shall return to the delivery site two business days after delivery to collect packing containers for re-use. The contractor shall account for all missing boxes.

n. Remove rubbish from the government's premises after move is completed.

o. Provide storage for property in a secured location in the event of a delay in availability of new space. The contractor will be responsible for keeping accountability of all unused furniture in the warehouse.

p. Provide any other service which would normally be included with a complete office relocation/moving service.

q. Contractor shall provide his/her employees safety equipment which is required for performance of the contract, proper personal protection equipment (PPE). The contractor shall take precautions regarding fire and safety policies/procedures within VANCHCS and clinics. Contractor shall comply with all Occupational Safety and Health Act (OSHA) and applicable laws/regulations for the protection of their employees. The government shall assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements.

II. Storage:

a. The contractor will be required to store the VA's excess on hand Furniture

Inventory. Contractor must have a sufficiently capable Inventory Management and Reporting System to allow for the VA to request specific VA assets items stored within the contractor's warehouse storage inventory to be moved. Some items may be required to be pulled from the warehouse to be brought with them the movers to the designated site for any of the moves. Pull lists will be provided in advance and / or a VA POC may visit the contractor's warehouse to identify what assets are to be pulled from the warehouse for the moves. At the end of a given day of moves, assets (furniture, etc.) may also need to be sent back into the warehouse inventory for cataloging and storage. Warehouses must be sufficiently climatized to allow for the storage of medical equipment.

b. Contractor must have the capability to store up to 10,000 sq. ft., although the initial warehouse requirement may be less than 10,000 sq. ft., additional space may be required on relatively short notice. Contractor will be expected to accommodate additional warehouse space requested through contract modifications.

c. Multiple warehouse location(s) can be utilized however all locations must be within 150 miles of VA Sacramento Medical Center and 50% of capacity must be within 35 miles.

d. The contractor shall provide or have access to a secured warehouse with proper racking systems to store assets or materials that cannot be stored at VA NCHCS, outlying clinics, and all other VA NCHCS leased spaces.

e. The storage space/facility shall have closed circuit television security, fire, and safety alarm systems.

f. The storage space provided by the contractor shall allow for use of floor to ceiling space.

g. The contractor shall pickup and/or deliver assets such as facility equipment, furniture, computers without hard drives, monitors, and printers to and from the storage facility upon notification by the COR or designated representative.

h. The warehouse will be equipped with a three-level racking system. The racking system shall be adjustable so that the items that are bulky or large can be accommodated properly.

III. Vehicles:

a. The contractor shall provide a box truck(s) with at least 26 ft. loading capacity for the pick-up and delivery of equipment, furniture, etc. in accordance with the terms, conditions, and schedule of the contract. The Government may require as many as six 26 ft. trucks on any given day depending on the requirements for the day.

b. The 26 ft. trucks shall have lift gates.

c. VA NCHCS reserves the right to inspect the contractor’s vehicles and equipment, require documentation of compliance with contract specifications and State’s laws, and Veterans Affairs’ (VA) rules and policies governing transportation vehicles. VA NCHCS inspections of contractor equipment will not constitute a warranty that the contractor’s vehicles and equipment are properly maintained.

d. The Contractor is solely responsible for vehicle insurance. Vehicle(s) shall be in good repair and in compliance with all federal, state, and local laws and regulations for operation. All vehicles shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and delivery of property. Protective covering shall be used during the loading and unloading operations in the event of inclement weather.

The VANCHCS may reject any vehicle that is determined to be mechanically incapable of adequately protecting the government's property. However, failure to do so shall not release the Contractor from liability and from any damage caused by usage of such. The contractor shall obtain necessary clearances or permits required by the State of California.

e. All vehicles shall be smoke-free and non-smoking.

IV. Hours of Performance:

a. The typical tour of duty shall be Monday – Friday, 7:30 a.m. – 4:00 p.m.

The supervisor is required to sign in with the COR/alternate COR upon arrival on station. At times the contractor may be requested to change the tour of duty for the laborers due to the needs for moving and installing furniture on weekends, early, and/or late hours. If there are requests, outside of the normal tour of duty, the COR will notify the vendor in advance so the tour of duty may be adjusted. The tour of duty will be adjusted for a minimum of one (1) week.

b. In accordance with the Fair Labor Standards Act (FLSA), night, weekend, and federal holiday work does not, on its own, require overtime pay.

Overtime must be specifically approved by the COR prior to overtime worked.

c. In the rare case of needed emergency services, the contractor must be notified as soon as possible as to when those services are needed and what is required i.e. hospital bed deliveries, emergency management, tents. The contractor shall respond within 24 hours to emergency requests.

d. The contractor shall not work on federal holidays which include New

Year’s Day, Martin Luther King’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus’ Day, Veteran’s Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a federal holiday.

e. At times the contractor’s labor will be assigned to warehouse management and organization. This time will be approved and scheduled with the COR.

V. Contractor Responsibilities:

a. The contractor must check-in with the COR at the start and finish of each day.

b. The contractor shall take necessary precautions to avoid damaging walls, floors, elevators, and elevator lobbies when performing move activities.

The contractor shall be responsible for all costs associated with damages related to move activities.

c. The contractor shall have a contingency/back-up plan in the event, the contractor is unable to perform services or have services performed as required. The contractor shall immediately notify the COR or designated representative, provide justification for the inability to perform, and implement the contingency/back-up plan as quickly as possible.

VI. Communication:

a. The contractor shall be accessible through e-mail and/or phone during all work hours to communicate requirements such as changes to location, equipment to be moved, etc. Use of this communication system will be mutually agreed upon after award but prior to contract performance.

b. The contractor shall provide cell phones for its drivers and movers during an actual move. Communication between both parties will help minimize miss-communications that may occur. Moving company personnel are not required to have access to the Local Area Network (LAN) and Wide Area Network (WAN).

c. The contractor shall provide a roster that contains names, phone numbers, and email addresses prior to the contract performance.

d. The contractor shall send an updated roster to the Contracting Officer

Representative (COR) within one (1) week of any changes made.

e. The information contained in the roster, provided to the COR, shall not be disseminated throughout the VANCHCS Hospitals, VANCHCS CBOCs, and all other VANCHCS leased spaces.

i. Emergency Service Calls. Contractor’s point of contact where service calls are to be placed.

ii. Name:

iii. Address:

iv. Telephone Number:

v. Email address:

VII. Move Requirements:

a. Prior to each sub-phase or phase of relocating, the contractor shall provide an origin and destination crew to prepare the site(s) for the relocating effort. Each crew must commence its building preparation activities at least 2 hours prior to the commencement of the move activity, if requested.

b. Large scale office relocations will be preceded by one (1) employee preparation session and at least one (1) pre-move walk-through (dates to be mutually agreed upon between the contractor and the VANCHCS representative). The COR or its designate will lead each of these sessions, but the contractor will be required to attend and participate as necessary.

c. For furniture and equipment relocation requests the COR will provide to the contractor the necessary documentation to execute the relocation, for example, points of contacts, locations, and job description of each activity.

d. The contractor shall work with the COR to develop a move plan that will include multiple move schedules and a color keyed labeling system for boxes and equipment by VANCHCS sections and floors.

e. Contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

f. The Contractor shall maintain a means of egress within all designated work areas…