Questions and Answers Document - Amendment 0001.docx

Solicitation 36C26127Q0003 – Solid, Organic Waste & Recycling Collection Services Questions and Answers Document for Solicitation 36C26127Q0003 – Solid, Organic Waste & Recycling Collection Services

1. Will a site visit be conducted for prospective offerors? If so, please provide the date, time, and registration instructions.

A site visit is not anticipated for this solicitation at this time.

1. Can the Government provide an inventory of all existing containers, compactors, debris boxes, and recycling equipment?

No. The Contractor provides all containers.

1. Can the Government provide current pickup schedules and estimated annual waste volumes by waste stream?

General waste = Monday through Friday and occasionally Saturday.

Organics = Monday, Wednesday, and Friday.

Recycle = Tuesday and Thursday.

1. Will the existing containers remain in place, or is the successful contractor expected to furnish all new equipment?

The successful contractor will be expected to furnish new equipment.

1. Are there any restricted service hours, security procedures, or escort requirements for contractor personnel?

Sometimes work hours are restricted by construction work, however this is seldom. No escort or security procedures are required at this time. The contractor vehicle shows up, loads waste bin, takes waste to landfill and returns.

1. Are background investigations or badging required for drivers and onsite personnel?

No.

1. Are emergency or after-hours pickups included within the scope of the contract?

Pickups shall take place during business hours.

1. Are there required response times for missed pickups or equipment failures?

Yes, the required response time is same day.

1. Can the Government identify the incumbent contractor and provide the current contract value?

The services are currently being provided for under Contract 36C26121C0002, awarded to VMX International.

1. Are landfill tipping fee increases or fuel cost adjustments anticipated during contract performance?

Currently expected but not built into contract pricing estimates.

1. Are there any required monthly reporting, sustainability, or recycling diversion metrics?

The contractor shall provide a WEIGHT TICKET for each pickup, certifying the number of containers (s) and types of waste removed from the VA facility for transport and destruction. This weight ticket will be provided to the COR for each weekly pick-up service.

The contractor will also be required to provide a spreadsheet report to the COR monthly by email. The spreadsheet format shall be approved by the COR. At a minimum, it will show for each container; the site, size of container, types of waste, weight per container-pick up, pick-up charge, landfill disposal charge, number of pick-ups, and total tons/month. This data shall be listed separately for each container. The report must also provide total weights for solid waste disposed at a landfill and total weights of recyclables processed at other sites. The report shall use “drop-down lists” so that the data can be easily sorted. This report shall also have separate “sheets” for each month and a summary sheet for the

1. Are there any anticipated facility expansions or operational changes that may impact the service requirements during the contract period?

There are no known anticipated facility expansions or operational changes expected that would impact the service requirements listed in this solicitation.