Attachment 1 Single Source Justification MPT to SAT CO- Signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for MPT up to SAT

Revision: 02 Effective Date: 12/30/2025 Page 1 of 3 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C261-27-AP-1374

1. Contracting Activity: Department of Veterans Affairs, VISN 21, VA Northern

California Health Care System, Network Contracting Office 21

VA 2237: 612-27-1-924-0018

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The Department of Veterans Affairs requires short-term hotel lodging services for VA-affiliated physicians, residents, fellows, and other authorized medical trainees assigned to clinical rotations at VA Northern California Health Care System facilities, including the Martinez VA Clinic and other designated locations.

The requirement includes reserving and maintaining hotel rooms within a reasonable commuting distance of the assigned duty locations, coordinating check-in and check-out, and providing lodging for eligible personnel during temporary clinical assignments. The lodging is necessary to support uninterrupted patient-care coverage, clinical training, and the VA’s medical education mission.

This procurement is an urgent bridge requirement covering approximately 72 room-nights while the VA completes the procurement and award of a longer-term lodging contract. The previous long-term lodging arrangement is no longer available because the incumbent contractor stopped responding to VA inquiries and failed to maintain the required hotel reservations. Consequently, reservations for VA-affiliated physicians and residents were canceled or placed at risk, creating an immediate need for alternative lodging.

The estimated value of the bridge requirement is $19,368.00 for the period October 21, 2026, through January 1, 2027, with the final billable night being December 31, 2026.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This requirement is subject to urgent and compelling operational circumstances that significantly limit the Government’s ability to obtain lodging through normal competitive procedures within the required timeframe. The incumbent lodging arrangement became unavailable when the contractor stopped responding to VA inquiries and failed to maintain the required hotel reservations. As a result, lodging for VA-affiliated physicians, residents, fellows, and other authorized medical trainees was canceled or placed at risk, despite their continuing clinical assignments and patient-care responsibilities.

https://www.acquisition.gov/?q=/browse/far/13

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The Government requires commercially available hotel lodging that can be provided immediately at the designated locations, for the required dates, room quantities, and payment terms. Delaying the lodging arrangements to conduct a new competitive procurement would create a risk of displacement and could disrupt clinical coverage and medical training operations.

The Government does not contend that Brian Hall Properties is the only hotel or lodging provider in the geographic area. Rather, based on the urgent circumstances and the available market information, Brian Hall Properties was the only identified source able to confirm the required room availability, locations, period of performance, capacity, and contractual terms within the timeframe needed by the Government. Accordingly, solicitation from a single source is justified under FAR 13.106-1(b).

4. Description of market research conducted and results or statement why it was not conducted: Market research was conducted by reviewing available commercial lodging sources and contacting potential providers capable of meeting the Government’s immediate lodging requirements. The Government considered room availability, location, required dates, room configuration, capacity, response time, acceptance of Government payment procedures, and proposed pricing.

The Government also reviewed Brian Hall Properties’ quotation, the IGCE, current commercial lodging rates, and available historical pricing. Brian Hall Properties confirmed its ability to provide the required lodging within the necessary timeframe and agreed to the Government’s requirements and proposed contractual terms.

Other available sources either did not confirm the required availability within the necessary timeframe or were not identified as capable of meeting the complete requirement.

The Government posted a notice on SAM.gov on November 13, 2026. Because the notice was posted after the beginning of the required performance period, it is documented as a post-action notice and does not serve as pre-award market research for performance beginning October 21, 2026.

A search of the SBA Dynamic Small Business Search database confirmed that Brian Hall Properties is an SDVOSB under NAICS 721110. The vendor’s SDVOSB status was considered during the acquisition; however, the basis for this single-source determination is the urgent need and the vendor’s ability to meet the immediate lodging requirement under FAR 13.106-1(b). The longer-term lodging requirement is being pursued separately through a competitive acquisition.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR

13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466

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Austin Mitts Date Contracting Officer