36C26126R0018.docx

VA Medical Center Mather 10535 Hospital Way 612A4-26-008 Mather, CA 95665

GENERAL INFORMATION

SET-ASIDE

VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 209 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Alex Arter alex.arter@va.gov

PLACE OF PERFORMANCE

Mather VA Medical Center

10535 Hospital Way Bldg. 647

Mather CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), NCO 21- is conducting a market research survey to identify potential qualified sources capable of Replace Roofing System Mather VA Medical Center, located at 10535 Hospital Way Bldg. 647, Mather, CA 95655.

RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION:

· Company Name, Address, Size Standard, Unique Entity Identifier (UEI) #, Cage Code

· Point of Contact name, phone number, and email address

· NAICS Code 236220 and Small Business Size Standard $45 Million

· Contract Number (If applicable)

· Statement of Capability that demonstrates the offeror's past performance in providing this type of supplies. Please include the following: (a) documentation showing conformance with FDA regulations (FDA approval) and Nuclear Regulatory Commission license (b) examples of prior completed Government contracts, references, and other related information.

*NOTE Acquisitions will only be set aside for SDVOSBs/VOSBs if two or more responses are received with the required information listed above, by the due date specified below.

Responses are due to Alex Arter at alex.arter@va.gov by 2:00 PM PST on 01/09/2026. No submissions will be accepted after this date and time. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. Respondents are solely responsible for all expenses associated with responding to this RFI.

Sources Sought Notice Sources Sought Notice Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Sources Sought Notice

ARCHITECT-ENGINEER DESIGN SCOPE OF WORK

Replace Roofing System on B647

PROJECT NO: 612A4-25-018

PROJECT NAME: Replacement of B647 Roofing System

1. GENERAL INTENT:

The existing asphalt roofing is at the end of its service life and needs to be completely removed and replaced with a new roofing system.

The Contractor shall furnish labor and materials needed to perform all demolition, renovation, installation and finishes required by this scope located at Mather VA Medical Center/Sacramento VA Medical Center (SMC) – 10535 Hospital Way Bldg. 647, Mather, CA 95655 in accordance with this design scope of work.

This project is to take no longer than 150 calendar days.

2. STATEMENT OF WORK:

A. Contractor shall furnish all labor, material, equipment, and supervision for the selective demolition, installation of roofing of Bldg. 647, and/or other corrections noted for the locations described therein.

B. Contractor shall ensure all services are performed by fully qualified/ certified and trained personnel of the manufacturer of the product(s). Individuals completing the work shall possess the necessary skills and experience with the devices/ hardware/ controls to perform the work as described in this SOW (statement of work).

C. The contractor is responsible for managing a schedule of installation that eliminates the risk for damage due to weather; the contractor will need to provide protection to the building if weather were to become a factor. All odor producing work to be done after regular business hours.

D. Contractor shall provide design layout showing all equipment located on the roof and all drainage location. It is the contractor's responsibility to field verify all equipment locations and create a design layout of the roof system.

E. Contractor shall provide new roofing system equivalent to the Ketone Ethylene Ester interpolymer (KEE) roofing system as described in TABLE 1. Contractor shall provide a new roofing system to replace the existing asphalt roofing system of approximately 8,500 square feet including the existing rolled up roofing to the parapet roof caps and a small 1st floor roof area. All devices and equipment in TABLE 1 are to be considered the ‘base standard of product quality’. Contractor will have the option to substitute items and this shall be clearly detailed in the contractor’s proposal in addition to a fume/odor control plan which shall be provided to the contracting officer representative (COR) prior to construction. Contractor shall provide all demo including; Removing all debris and preparing roof for complete and total roof replacement and including cleaning / prepping entire roof surface. Repair and re-roof around all roof drains without deviating from original sloping to allow runoff to travel toward the roof drains (10 total).

F. In addition to adhering to part 1.19 of section 01 35 26 of the VANCHCS Master Specification, the contractor shall provide crane lift plan to include: a description of the job followed by load charts or crane profile, applicable rigging diagram, signals and/or communication to be used, rigger designation, wind and environmental factors, diagram of crane set up and swing area, notable hazards and precautions, access requirements, crane and operator certifications, and appropriate permit(s) and operations required by the local agencies including the Federal Aviation Administration (FAA).

G. Roof Demolition: Contractor shall provide and demolish roofing to requirements outlined below using a phasing or sectioning approach to include an exposure allowance of no more than 14 days in total:

1. Work vehicles shall be staged in approved gravel lot or furthest employee parking lot from work location.

2. Repair damaged mechanical curbs which contain metal caps where necessary for installation of new roofing, whereas a mechanical cap consists of at least four corners.

3. At least one dumpster shall be staged near work area, as approved by the COR.

H. The contractor shall provide a 3rd party roofing inspector with at least 5 years of experience to perform inspections with manufacturers representative prior to, during and after installation of new roof or as required for manufacturers roof warranty.

I. Installation requirements: Contractor shall provide and install roofing to requirements outlined below:

1. Install a fiber type water proofing vapor barrier equal to or better than GCP’s Tri-flex ®15 Synthetic Underlayment to the concrete deck.

2. Install insulation (Expanded polystyrene or equal) over entire roof and secure.

3. Install roof membrane (submittal approved) 60mil or better.

4. Use reinforced roof membrane of polyester knit fabric with thermoplastic coating similar to Tremco’s TremPly Kee system, white in color.

5. The reinforced roof membrane of polyester knit fabric with thermoplastic shall be at least and mostly mechanically attached to said roofing. Finish edges of laps with sealants as specified.

6. The contractor shall replace 10 roof drains including the pee traps (connect to existing drainpipe. Replace pipe boots, conduit boots, provide new strainers and clamp rings.

7. Cut-out and seal all roof drains and vent penetrations.

8. Install galvanized coned metal over roof membrane terminations on piping.

9. Replace all piping supports on the roof with rubber base Uni-Strut fasteners.

10. Install new stainless-steel flashings, coping, column caps and metal wall panel covers.

11. Install worker access 3 feet wide walkways in total length up to 250 linear feet to all serviceable roof equipment continuously from room access point. Walkways shall be in accordance with “flexible walkways” in attachment 075416. Additionally, walkways shall be mostly yellow in color.

12. Ensure no screws or plates are exposed.

13. The contractor shall also include an all new roof ladder for building 645 from the 1st floor roof to the second floor roof.

14. If the above outline may void the warranty, notify COR with possible alternate installation methods.

15. The contractor shall remove all debris and clean-up site and request final inspection from COR as the project is not considered complete until COR approves completion.

16. Follow all warranty information as outlined in attachment 07 54 16 for manufacturer’s warranty with an exception that the manufacturer shall warranty their KEE roofing system for a minimum of 30 years. In addition, the warranty shall be submitted to the engineering department, as directed by the COR.

17. Deliverable required is a roofing manufacturer 30-year warranty certificate.

18. Maintenance instructions shall be submitted by the contractor in physical and digital formats and these instructions shall include a complete list of maintenance methods that would void such warranty.

J. Tables.

TABLE 1. Physical Properties of Ethylene Interpolymer Kee Roofing.

Breaking Strength (MD/XMd) D 751 proc. B

- strip (lbf/in) 520/406

VA Medical Center Mather 10535 Hospital Way 612A4-26-008 Mather, CA 95665

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Retention of Properties after heat Aging Practice D 3045 - 1750f/56 days

Breaking Strength min ASTM D 751 proc.

B (lbf/in)

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3. Attachments A. Project Specifications 01 00 00 – General Requirements 01 32 16 – Project Schedules 01 33 23 – Submittals 01 35 26 – Safety Requirements 01 45 00 – Quality Control 01 74 19 – Construction Waste Management 02 41 00 – Demolition 07 22 00 – Insulation 07 54 16 – Ethylene Interpolymer (KEE) Roofing 07 60 00 – Flashing and Sheet Metal 07 72 00 – Roof Accessories 22 14 00 – Flashing of Roof Drains 07 01 50.19 – Preparation for Re-roofing

4. Records Management Requirements

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

End of SOW