36C26126R0001.docx

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST

Improve Patient Experience Palo Alto

PLACE OF PERFORMANCE

VA Palo Alto Health Care System 3801 Miranda Ave.

Palo Alto, CA 94304

NOTICE TO VETERANS INTGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLICITATION IS A TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Jessica Newman, Contract Specialist, jessica.newman2@va.gov and Jose Hernandez, Contracting Officer, jose.hernandez1@va.gov.

Project Title: Improve Patient Experience Palo Alto

Project specifications and all associated project documents shall be incorporated into the Task Order Bid Request, which shall be posted electronically through https://sam.gov

Questions regarding this notice shall be submitted via e-mail to: jessica.newman2@va.gov.

Site Visit: A Site Visit is scheduled for Wednesday, October 15th, 2025, at 9:00 AM Pacific Time

The following firms are eligible for award of the resulting task order:

MACC GROUP 2

Hawk Contracting Group

P.O. Box 490

Montrose, CO 81402

36C26126R0001 **Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C26126R0001 X 10-0 -2025 640-26-1-5292-0001 640-24-114 36C261 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) jessica.newman2@va.gov jose.hernandez1@va.gov

Jessica Newman 808-539-1310 The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to improve patient experience located at VAPAHCS,3801 Miranda Ave. Palo Alto, CA 94304

Place of Performance: VAPAHCS Palo Alto California, 3801 Miranda Ave. Palo Alto, CA 94304

NAICS: 236220

IAW VAAR 836.204: Disclosure of magnitude is between $2,000,000 and $5,000,000.

Site Visit: Wednesday, October 15th, 2025, at 9:00 AM Pacific Time VAPAHCS Palo Alto California, 3801 Miranda Ave. Palo Alto, CA 94304

Proposals Due: Friday, November 7th, 2025, at 12:00 PM Pacific Time.

Offers shall be valid for at least 30 days.

This procurement has been 100% set aside for SDVOSB under the VISN 21 MACC Group 2.

Award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the government, considering Price Only. Task order will be awarded and administered IAW with all terms, condition and clauses of the MACC contracts.

Bid, Performance and Payment bonds apply to this acquisition.

The completion of the 852.219-75 VA Notice of Limitation on Subcontracting is mandatory and must be included in the submission, failure to provide may disqualify any proposals received.

X X 52.211-10 X 10 Days

12:00 PM

PT

11-0 -2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

640-3660162-5292-854200-3220 23NR4UA40

36C261 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813 36C261 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 866-372-1141 vafscenterprisesupport@va Jose Hernandez Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

OFFER SUBMISSION:

The following documents are to be included in the solicitation submission:

1. One fully completed and signed SF 1442 Offer page, completed offer amount entered in block 17, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

2. One fully completed Supplemental Price Breakdown by Division Sheet

3. One Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

4. Bid Bond

5. Completed Certificate 852.219-75

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a nonresponsive proposal.

PROPOSALS ARE TO BE SENT TO:

One electronic copy via email of the price offer is to be sent to arrive on or before the due date/time at the following email address: jessica.newman2@va.gov and jose.hernandez1@va.gov with solicitation number and title in the subject. Faxed proposals are not permitted under any circumstances.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their proposal or construction is complete and up to date.

QUESTIONS AND ANSWERS:

Submit a question via the Questions Form (included in this Solicitation), via email to jessica.newman2@va.gov and jose.hernandez1@va.gov.

RFI/Questions for this solicitation are due Friday, October 20th, 2025, at 9:00 AM PT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer.

OFFER DUE DATE SCHEDULE:

Offers received after date and time in Block 13 of SF 1442 may be rejected.

Proposal(s) are due by the date and time shown in Block 13 of the SF 1442. Offers received after this date and time may be rejected unless considered beneficial to the government.

INSTRUCTIONS TO OFFERORS:

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

BASIS FOR AWARD

1. INTRODUCTION:

This is a price-only selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 16.505(b), Orders under multiple-award contracts, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.va.gov/oal/library/vaar/

2. EVALUATION:

Price Only -- The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line-item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers that are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than the cost for some work and prices that are significantly overstated for other work.

NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after the award of a fully executed contract. The NTP date and time are “to be determined” after the award to a successful contractor. The primary factor in the determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

PERFORMANCE & PAYMENT BONDS:

In accordance with FAR 28.102-1 and Contract Clause 52.228-15, offerors are reminded that any award amount over $35,000 shall require a Payment Bond (or other acceptable protection – see clause FAR 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 calendar days after award.

LIQUIDATED DAMAGES: N/A

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: Davis-Bacon Act WD CA20250018 For latest WD, please see last option exercised in your MACC contract.

BRAND NAME OR EQUAL:

The RFP may include the salient characteristics of the “or equal” aspect for the determination of what is equal to any cited brand name. See FAR 52.211-6 for “brand name or equal” information. Wherever a brand name is cited, the contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government direction to replace materials or equipment by the Contractor at no additional cost or extension of the period of performance.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors shall register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system.

PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their VASFHCS Station.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

ADDITIONAL SBA DSBS INFORMATION:

1. Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

2. At the time of submission of offer, the offeror must represent to the contracting officer that it is an:

a. SDVOSB concern

b. Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

c. Verified for eligibility in the SBA DSBS database.

3. A joint venture may be considered an SDVOSB or VOSB concern if:

a. At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section

b. Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

c. The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

d. The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

4. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA DSBS database (to insure apparently successful offeror is a verified Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to ensure registrations are current, valid, and no debarment records exist). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VANCHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

STATEMENT OF WORK

A. Provide all labor, tools, equipment, material, transportation, supervision, coordination, services and all incidental items to address security and facility improvements, including and not limited to the following:

1) Physical access control in PAD Building 5.

2) Remedy security deficiencies and play area safety issues in PAD Building T6B.

3) Install sail shade weather protection at PAD Building 7.

4) Upgrade storm drain grate by PAD Building 7.

5) Install new finishes and fixtures in restroom #F2-360 in PAD Building 100.

B. PROJECT LOCATION:

· VA Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD), 3801 Miranda Avenue, Palo Alto, California 94304

· Building 5

· Building 6

· Building T6B

· Building 7

· Building 100

STATEMENT OF BID ITEMS

1.1.1.

1.2. Task 1: Doors in PAD Building 5, Floor 2, Clinic B and C. Refer to EXHIBIT 2 (Building 5 Door Upgrade).

1.2.1. Replace (2) existing doors, side lights, door frames and door hardware at PAD Building 5, Floor 2, Clinics B and C.

(1) Refer to Exhibit 2 for door location.

(2) New door, side lights, door frames finish to match existing.

(3) Include new door handle and panic push bar per specifications.

(4) Submit examples and cutsheets for approval.

(5) Doors shall be Warnock Hersey marked, listed fire door with 1 ½ hour rating.

(6) Doors shall meet UL 10C/NFPA 252 positive pressure test requirements.

(7) Smoke and draft control rating requires a listed gasket.

(8) The door dimensions shall be 3’-8” x 7’-0”.

(9) New doors to be a 90-degree swing door in the direction of egress.

(10) New doors shall be equipped with PIV card readers

(11) Pull data to Computer Closet A-243 and Power to Electrical Closet. New doors shall be equipped with electronic key components, including any required hardware to ensure full functionality.

(12) The electronic key system shall be Medeco XT Intelligent Key System by Assa Abloy or approved equal.

(13) Provide new door closer and door stops per specification.

(14) Refer to specification sections 08 11 13, 08 14 00, and 08 71 00.

1.2.2. Note: This work shall be completed during weekends from Friday 5PM to Sunday 6:00pm PT, to make site clean and fully accessible for normal operations on Monday 8AM. Provide Level II ICRA control measure subject to infection control approval. Coordinate with COR/PM for security and access control during the construction period.

1.3. Task 2: Security in PAD Building T6B, Day care (Part I & II)

1.3.1. Physical Access Control System (PACS). Refer to EXHIBIT 3 (PSRDM) and EXHIBIT 4A (Daycare Security Reference).

(1) Provide three (3) PACS badge readers with dual authentication (Card and Pin) at gate entry, front entrance, and back entrance.

(2) Provide nine (9) PACS badge readers with dual authentication (Card and Pin) for exterior doors in Room 1 (Pre-School A), Room 3 (Pre-School B), Room 8 (Pre-School C – 2 doors), Room 12 (Infant), Room 16 (Infants – 2 doors), Room 13 (Crib), and Room 11(Classroom).

(3) Components of this PACS are required to meet high security requirements (Card and Pin). Refer to pg. VA Handbook 0730-4 pa. B-8 and B-9 for requirements, Exhibit 4B.

(4) Provide complete door access control systems and their devices to be fed from emergency power.

(i) This includes but is not limited to:

a. Card readers for gate entry, front entrance, back entrance, and 9 other exterior doors as specified.

b. Door alarm systems.

c. Key override systems.

d. Provide door hardware as needed including door contact, electric strike, door actuators, electric power/data power to make the systems fully operational.

e. Provide other headend control components as required (panel, controller, and similar).

f. Power and data can be pulled from the Tele Closet and Electrical Rooms.

(5) Provide Level II ICRA control measure subject to infection control approval.

(6) PACS access data shall be stored for 90 days and system shall provide audit trail capability to track of who entered the space and the time, with logs available for periodic and on demand download.

(7) Contractor shall immediately bring any deficiency that affects the ability to deliver a fully functional PACS to the attention of COR before proceeding.

1.3.2. Intrusion Detection System (IDS). Refer to EXHIBIT 3 (PSRDM) and EXHIBIT 4A (Daycare Security Reference).

(1) Provide motion intrusion alarm capability in lobbies of the front and back entrances.

(i) IDS shall be stand alone system.

(ii) IDS shall be configured to contact VA Police as primary responders in the event of an alarm.

(2) Provide door sensor and alarm (audible/siren alert) for exterior ground floor door of Building 6 that opens to “Outdoor play area.”

(3) Contractor shall immediately bring any deficiency that affects the ability to deliver a fully functional IDS to the attention of COR before proceeding.

(4) CCTV System

(i) Contractor shall install three (3) interior cameras and four (4) exterior cameras to meet PSRDM requirements.

(ii) CCTV system shall be stand alone.

(iii) CCTV system cameras shall be Avigilon brand or equivalent based on the Avigilon models shown below:

a. 12MP H5A Fisheye Dome Camera (model 12.0W-H5A-FE-DO1)

b. 8MP H5A Bullet Camera with 4.9-8mm Lens (model 8.0C-H5A-BO1-IR)

(iv) Camera recording shall be motion triggered.

(v) System shall include NVR with capability to store camera footage for 30 days and ability to host a minimum of 12 cameras.

a. Contractor to verify location of NVR within Room 5 (Tele Closet)

b. System shall provide audit trail capability with content available for live viewing and download on demand.

c. Contractor to verify power and data capability to support CCTV system components. Contractor shall immediately bring any deficiency that affects the ability to deliver a fully functional CCTV system to the attention of COR before proceeding.

1.3.3. Security.

(1) Provide security window mesh at the following location:

(i) Main doors at entrance into the daycare building.

(2) Security mesh to match existing mesh located on ground floor windows of daycare building.

(3) Security mesh is to comply with VA PSRDM Appendix B and VA Handbook 0730/4 standards.

1.3.4. Notes.

(1) PACS components shall be fully compatible with the existing PACS management system.

(i) Existing PACS system management software is Sielox Pinnacle.

(ii) Contractor shall assess capability of and, as needed, update the existing PACS system and components to support the additional requirements as outlined.

(2) Contractor shall ensure that the devices and components for the PACS, IDS, and CCTV will be fed from emergency power, including but not limited to all badge readers, affected/impacted fire alarm system components, IDS alarm sensors, cameras, and key override systems.

(3) Contractor shall provide door hardware as needed including door contact, electric strike, door actuators, and any additional components to make PACS system fully operational.

(4) Contractor to run electric power and data as needed to make the PACS, IDS, and CCTV systems fully operational.

(5) Data and power can be pulled from Room 5 (Tele Closet) and the Electrical Closet (adjacent to Tele Closet), respectively.

1.4. Task 3: Physical Barrier in PAD Building T6B, Day care. Refer to EXHIBIT 5 (Daycare Perimeter and Grounds Improvements).

1.4.1. General: Task 3 includes but is not limited to:

(1) Removal/demolition of existing fence, gates and concrete area.

(i) Remove existing fence and gate indicated by red, blue and green lines.

(2) Installation of perimeter barriers surrounding the outdoor play area.

(i) The Anti-Ram Barrier –

a. Anti-Ram Barrier shall be located along the perimeter of the play area that is adjacent to vehicular traffic, as indicated by the red perimeter line in Exhibit 5.

b. The Anti-Ram Barrier shall be reinforced concrete, natural concrete color and smooth form finish on all exposed surfaces. The fence posts shall be mounted on top of barrier to support fence panels. This Anti-Ram Resistance for structural requirements of active anti-ram rated barriers, as specified in Section 7.5 of the VA Physical Security and Resiliency Design Manual.

c. Install metal fencing on top of Anti-Ram Barrier to achieve an overall height of 7’. See (ii) Mental Fencing, for design requirement.

(ii) Metal Fencing –

a. Metal Fencing at grade shall be located along the perimeter of the play area that is not adjacent to vehicular traffic, as indicated by the blue perimeter line in Exhibit 5.

b. Provide 7-foot-tall Montage Industrial fence or approved equal with a 4’-0” wide gate next to cell tower

c. The metal fencing shall be Montage Industrial by Ameristar or approved equal. The metal rail design shall be of type matching the characteristics of the Montage Majestic style, 2 rails panels with flush bottom rail, color: black. Post shall have standard flap cap. Gate shall match fence design. Install per manufacturer’s instructions.

(iii) Perimeter Wall –

a. Install metal picket fencing on top of existing brick wall by the main entrance gate to achieve the total height of 7’, as shown in Exhibit 5A.

b. Metal picket fencing shall match the new metal fence around the play area and color to match other fencing surrounding building. See (ii) Mental Fencing. Patch and paint stucco to match adjacent stucco. Refer to Exhibit 5.

(iv) Replacement of access gate at building entrance.

a. Replace the existing gate, shown as green line in Exhibit 5, Page 2, with a new gate.

b. New gate shall be 7’ tall and match Metal Fencing. See (ii) Metal Fencing, for design requirements.

c. Provide stainless steel round perforated panel at back of gate as privacy screen. Design shall match gauge and hole diameter of existing.

d. Gate hardware to include

i. Lever door handle

ii. Lock

iii. Door closer

iv. PIV card reader, etc.

(v) Installation of new sidewalk and paving:

a. Demolish and remove existing sidewalk, next to the parking stalls and as indicated.

b. Provide new concrete sidewalk and paving as extension of existing sidewalk, and along existing parking spaces, as shown in page 2 of Exhibit 5.

(iv) Install exterior signs at parking spaces.

a. Contractor shall install (10) parking signages on fence.

b. VA will provide signs for contractor to install.

c. Contractor shall work with COR on placement of signs.

(3) Contractor shall protect existing concrete ramp, trees, planters, interior and fence, as indicated “to remain.”

(i) Provide barrier and other protective measures to protect trees.

(ii) Contractor shall not cut any branch or root of any existing tree, without the approval of COR.

(iii) Contractor shall work with COR to determine and provide reasonable measures of tree protection.

(4) The Contractor shall provide shop drawings, submittal, and construction of the perimeter barriers surrounding the outdoor play area and the daycare entrance gate. The perimeter barriers include metal fencing and combination of metal fencing installed on Anti-Ram Barrier (see page 1/13 of Exhibit 5).

(5) Submittal: Contractor shall provide at a minimum for approval:

(i) Product data

(ii) Physical Samples

(iii) Elevations of play area perimeter fence and barrier, and the day care entry gate

(iv) Shop drawings including the elevation of the fence and concrete barriers for the play area perimeter and the entry gate

(v) Structural drawings and calculation stamped by structural engineer registered in the State of California.

(6) NOTES.

(i) Adjacent Building 6 loading dock must remain in operations during construction. The reserved parking spaces for USPS and government vehicles will be displaced during construction. Contractor to coordinate mitigation of the impacts with COR and services.

(ii) Contractor to coordinate with COR and VA Engineering (20) working days prior to any excavation to confirm the absent of any ground utility.

(iii) Contractor shall coordinate with COR and VA Engineering regarding irrigation components along the existing fence before construction commences. Existing irrigation system must be restored to full operational upon the completion of construction.

(iv) Due to demolition and construction in close proximity to daycare services, submit 3 weeks look ahead with demolition, noise, dust, and other disruptive activities for awareness. Coordinate with COR/PM if the impact interrupts daycare services. If impact is severe, off-hour work may be requested.

(v) Provide 3rd party structural design review and inspection per specification and requirement.

1.5. Task 4: Sandbox, Play Area Mulch in PAD Building T6B, Day care. Refer to Exhibit 6 (Daycare Sandbox).

1.5.1. Current sand area encompasses approximately 1/3 of the toddler’s outdoor play area at PAD Building T6B, Day care. The contractor shall replace the existing sand area with Playground Mulch and construct a new sandbox filled with Playground Sand.

(1) The contractor shall remove all sand in the sand area, demolish concrete path segment into the north sand area, and prepare the sub-surface for Playground Mulch and Sandbox.

(2) The contractor shall protect property in place (1) play structure in the north sand play area, as shown in Exhibit 6. The contractor shall remove and disposed of the (2) play structures in the south sand play area, as shown in Exhibit 6.

(3) Replace existing rubber tile with new rubber tiles with ASTM F1292 test data requirement.

(4) Mulch – Playground Mulch shall have a depth of 4 inches. Top of mulch should be at the same elevation as the top of concrete base of the path. Tamp sub-grade (ground) to create a stable and level base. Install 4” layer of compacted ¾” – 1 ½” drain rock. Place Mulch on top of non-woven geotextile fabric, over the drain rock course. The North and East edges shall have a 2” x 4” Wood Header and Retaining Wall. Anchor wood header to ground with 2” x 2” stakes, 12” long; space at 24” on center maximum. South edge shall be a concrete barrier as part of the Task 5 Physical Barrier construction. The West edge shall be a low wood retainment wall with cap. This low retain wall should be highly visible. This cap shall have a contrasting color. Provide contrasting color paint and mulch samples for approval.

(5) Sandbox – The new sandbox shall be approximately 6.5’ by 8.5’. Exact size to be determined in the field by setback from edge conditions. The sandbox shall be constructed with Trex and construction heart, kiln dried redwood lumber. Provide cap on top of the sandbox for sitting. The top of sandbox shall be approximately 9 inches above the finish grade of playground mulch. The Playground Sand depth shall be 18 inches. Tamp sub-grade (ground) to create a stable and level base. Install 4” layer of compacted ¾” – 1 ½” drain rock. Playground Sand on top of non-woven geotextile fabric, over the drain rock course. . Provide a sandbox cover that is easily removable and weather/wind resistance. See EXHIBIT 6 for layout, locations, and proposed construction details.

(6) Playground Sand or Play Sand and Playground Mulch are industry terms for sand and bark mulch suitable for use in play area. Submit samples and product literature for approval.

(7) Protect existing trees and irrigation. Coordinate with VA Engineering regarding irrigation modifications and adjustments as required.

(8) Wood should be rot and insect-resistant (e.g., cedar or redwood). Cresote-Treated (CT) wood and coatings that contain pesticides shall not be used. Pressure treated (PT) and Chromated copper arsenate (CCA) treated wood shall not be used.

(9) All fasteners, connectors, and covering devices should not loosen or be removeable without the use of tools. All fasteners, connectors, and covering devices that are exposed to the user should be smooth and should not be likely to cause laceration, penetration, or present a clothing entanglement hazard. Lock washers, self-locking nuts, or other locking means should be provided for all nuts and bolts to protect them from detachment. Hardware in moving joints should be secured against unintentional or unauthorized loosening. All fasteners should be corrosion resistant and be selected to minimize corrosion of the materials they connect. All hooks such as S-hooks and C-hooks, should be closed. A hook is considered closed if there is no gap of space greater than 0.04 inches.

(10) All paints and other similar finishes must meet the current US Consumer Product Safety Commission (CPSC) regulation for lead in paint.

(11) Provide construction fencing as required per specification.

1.6. Task 5: Weather Protection in PAD Building 7, SCI Courtyard. Refer to EXHIBIT 7 (Shade Sail Reference).

1.6.1. The contractor shall provide free-standing shade sail structures for Building 7 courtyard.

(1) The contractor shall submit plans and elevations of the shade structures, the shade structure structural drawings with calculation by structural engineer registered in the State of California, product data and physical samples, construction specification and requirements. Include a sun/shade analysis showing sun/shade for June 21, September 21, and December 21 at 10AM, 12PM, 2PM and 4PM for approval. The sun/shade analysis shall show where sun/shade are during the years. The sun/shade analysis shall meet the sun/shade goals noted in Exhibit 7.

(2) The shade sail structures shall be free-standing and the sail shades cannot be attached to the building.

(3) The shade sail tension fabric shall be warranted against UV degradation by the manufacturer for minimum of 10 years. Shade vendor shall have a minimum of 5 years installing and fabricating shade structure of similar scale.

(4) The shading areas are shown in Exhibit 7. The vegetable garden/planter shall not be shaded.

(5) The new shade sail design/aesthetic shall be similar to the existing shade sail structures at the Building 7 outdoor exercise area along Loop Road. Refers to Exhibit 7.

(6) Provide construction fencing as required per specification.

(7) Provide 3rd party structural design review and inspection per specification and requirement.

1.7. Task 6: Storm Drain and Grate in PAD in Planting Area by Building 7. Refer to EXHIBIT 9 (Storm Drain Reference).

1.7.1. Contractor shall replace the existing storm drain and grate with a new storm drain and grate. The intent is to reduce the grade difference between the top of grate and the surrounding ground level.

(1) The new storm drain, grates and surrounding grade need to be raised to reduce the drop yet retain a positive 2% slope to drain.

(2) See Exhibit9 for site plan and existing photos.

(3) Provide construction fencing as required per specification.

1.8. Task 7: New Restroom Finishes, Fixtures, and Accessories in PAD Building 100, Floor 2, Restroom F2-360

1.8.1. Contractor shall install new finishes, fixtures, and accessories in PAD Building 100, Floor 2, Restroom F2-360. This is a one to one replacement/installation to include:

(1) Installation of new component:

(i) Mirror

(ii) Lighting

(iii) Sink/Faucet

(iv) Toilet

(v) Wall/Paint

(vi) Door Stopper

(vii) Paper Towel Dispenser

(viii) Toilet Seat Cover Dispenser

(ix) Toilet Paper Dispenser

(x) Sanitary Napkin Dispenser

(xi) Sanitary Napkin Disposal Bin

(xii) Coat Hook

(xiii) 36” Grab bars

(xiv) 42’ Grab Bars

(xv) Under Sink Pipe Wrap

(xvi) Vents

(2) The restroom, fixtures, grab bars and other accessibility items shall be ADA compliance.

(3) Contractor shall provide demolition and removal services for existing components in scope and prepare area for new fixtures, finishes, and accessories.

(4) Provide Level III ICRA control measure subject to infection control approval. If exterior air exhaust cannot be achieved, see Exhibit10, Appendix A for internal air exhaust requirements.

(5) See Exhibit 8 for specifications.

1.9. Task 8: Security Features in PAD Building 6. Refer to EXHIBIT 3 (PSRDM) and EXHIBIT 4A (Daycare Security Reference).

1.9.1. Window Security Mesh:

(1) Contractor shall install window security mesh to applicable windows in PAD Building 6, Room B116A.

(2) Security mesh to match existing mesh located on ground floor windows of daycare building.

(3) Security mesh is to comply with VA PSRDM Appendix B and VA Handbook 0730/4 standards.

1.9.2. Door Alarm:

(1) Contractor shall supply all necessary materials, equipment, and labor to install a door alarm for exit door from STAIR by Room B115 in PAD Building 6 (exterior ground floor door of Building 6 that opens to “Outdoor play area”).

(2) Alarm to be of audible/siren type.

(3) Alarm shall sound upon door opening.

(4) Alarm shall be audible to outdoor area between the exit door and Building T6-B (Daycare).

1.10. Performance Period: 180 Calendar Days

2.1 TASK/DELIVERY ORDER INTRODUCTORY LANGUAGE

The terms and conditions of the Contractor's indefinite delivery contract (IDC) (including any contract modifications) apply to all task or delivery orders issued under the contract. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the IDC. Any unique terms and conditions of an order issued under the contract that are not a part of the applicable IDC will govern. In the event of an inconsistency between the terms and conditions of a task/delivery order and the Contractor's IDC, other than those identified above, the terms of the IDC will take precedence.

2.2 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.3 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor).