36C26126R0001 -RFI Responses for Improve Patient Experience at Palo Alto.pdf

36C26126R0001 Project Number 640-24-114- Improve Patient Experience at Palo Alto

RFI Questions and Responses for Improve Patient Experience at Palo Alto

1. Is VA providing official construction drawings for this RFP?

VA Response: The VA will not be providing construction drawings for this RFP. Refer to statement of work and attached exhibits. There are no construction drawings available.

2. Is the RFP Design-Build or DBB?

VA Response: This RFP is a DBB.

3. Is the site visit mandatory for this RFP? Since there are no detailed drawings provided in the RFP it would be difficult to bid and quantify the bid without full design drawings if bidder did not take actual measurements on site.

VA Response: IAW 52.237-1 Site Visit – Offerors or quotes are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

4. Please advise manufacturer preferred for the shade sails. If we are to match existing, can VA provide the manufacturer/supplier of the shades they used?

VA Response: VA does not have a preferred manufacturer for the shade sails. The product shall meet the requirements listed in the SOW

Paragraph 1.6.1.3.

5. We are assuming that we are to utilize the existing posts for the shade sails

(shown on exhibit 7). Please confirm that these posts are structurally stable.

Can VA provide as-builts?

VA Response: An example is provided on page 3 of Exhibit 7; the documentation provides an image of existing shade sails on campus.

There are no existing posts in the courtyard. This project shall install the posts needed for the shade sails.

6. The aerial photos don’t seem to show existing shades. Are we providing new shade structures complete with posts and shade sail tension fabrics?

VA Response: The Contractor shall provide a complete shade sail structure to include the design, as stated in the SOW Task 5.

7. Under 1.6 Task 5 note 1 stated ‘The sun/shade analysis shall meet the sun/shade goals noted in Exhibit 7.’ – Exhibit 7 did not provide any verbiage on sun/shade goals, aside from photos of existing identifying areas to be shaded. Please advise.

VA Response: Page 2 of Exhibit 7 shows the areas to be shaded. SOW states the areas that must remain in the sun. Contractor shall design the shade sail system to meet these requirements and prepare sun/shade analysis to demonstrate that the design met the requirements.

8. Under 1.6 Task 5 note 6 stated ‘Provide construction fencing as required per specification’- please provide drawings as to what extent of fencing required, is this around the marked sun/shade area only or are we enclosing the whole courtyard? Does the courtyard need to be passable during construction?

VA Response: This is not applicable as the courtyard should be off-limits to staff and patients during construction.

9. Under 1.3 Task 2 Security in PAD Building T6B, If Sielox is the existing

PACS system being used in the facility, are we to match existing? Do we re-use existing lines or are we to provide new.

VA Response: The components of the PACS shall match or be compatible with the existing system. See Pg. 3 of 8 of Exhibit 4A which specifies “new” PACS badge readers. As these are new installs, no existing lines are available for these areas to re-use. Provide new lines.

10. Please provide as built for existing PACS connection to the facility.

VA Response: There are no as-builts are available. Contractor to verify existing conditions. The headend equipment is located in Room 14.

Photos provided.

11. Please advise existing data and power supply for the IDS, CCTV and access control system or provide drawings and as-builts for reference. The RFP noted only to pull data and power from tele closet and electrical rooms, please advise exactly where on the drawings so we can quantify accurately.

VA Response: Please see attached RFI_Item-11_Response_Reference.

12. Please advise if contractor will be provided with a laydown yard/temfacil location for this project.

VA Response: Refer to Specification Section 01 00 00 General

Requirements.

13. Materials for this project will have long lead times; will VA issue an admin

NTP after award for submittal and log lead deliveries of materials?

VA Response: Coordinate with COR/CO after contract award.

14. Please confirm if project duration 180 calendar days after issuance of NTP?

The duration seems short as the tasks are on different locations in the facility which will require more coordination with users. Will VA consider increasing the performance of work duration?

VA Response: Performance Period of 180 calendar days is confirmed.

Coordinate schedule with COR/CO regarding long lead items.

15. Is there any Phasing required for the project (ex: from Task 1 to 8)?

VA Response: Refer to Specification Section 01 00 00, Section I Phasing and section 01 32 16.15 Project schedules.

16. The RFP did not specify any incidental work due to demolition of existing.

Please confirm that contractor assumes repairs to walls/surfaces as needed.

VA Response: Confirmed. Reference Specification Sections 02 41 00

Demolition and 01 00 00 General Requirements.

17. With project size, can the superintendent dual hat as SSHO and or QC?

VA Response: Refer to Spec sections 01 35 26 and 01 45 00.

18. Is VA keeping any of the demolished items or will it become property of contractor for disposal?

VA Response: Refer to Specification Section 01 00 00 General

Requirements Section 1.8 Disposal and Retention.

19. Please confirm if contractor is allowed to use temp power supply from the building during construction.

VA Response: Refer to Specification Section 01 00 00 Section 1.7

Availability and Use of Utility Services.

20. Please confirm contractor is allowed to use facility toilets during performance of work.

VA Response: Refer to Specification Section 01 00 00 Section 1.16

Temporary Toilets.

21. With submitted RFI’s and response period, Contractor is requesting extension of bid proposal by 3 more weeks in order to source out better quotes and provide a more competitive bid proposal.

VA Response: The VA has extended the RFP deadline by seven days.

The new RFP deadline will be November 14th, 2025.

22. Will VA provide official drawings for reference on the bid?

VA Response: Refer to the statement of work and attached exhibits.

There are no construction drawings available.

23. Div 4, Masonry and Div 12 Furnishing are included in the specs but don’t seem to be needed in the RFP scope of work, Please confirm these are not included in the scope.

VA Response: Division 4 Masonry and Division 12 Furnishings do not apply and are deleted.

24. Under 1.3.2 Intrusion Detection System- Please advise existing ID system being used in the facility. Do we need to match existing? Is there a preferred product by the VA for the new ID system?

VA Response: The IDS does not have to match the existing and there is not a preferred product. Existing devices in the campus use a NX-8V2 control panel with NX408 antenna card.

25. For CCTV System, we assume that an NVR and Monitor is required. Are we installing the monitors on room #5 only or are there any other locations where the VA wants a monitor installed (say reception or security stations).

VA Response: Monitor in Room #5 is sufficient.

26. Is the CCTV standalone system also? (similar to ID system requirement).

VA Response: Affirmative, the CCTV system is standalone.

27. Are there any existing Power and Data lines in the facility? Can these be re-used? Can VA provide as built for reference?

VA Response: Existing power and data lines may not be re-used. New power and data lines are required. T6B electrical plan sheet is attached.

28. If there is no existing power and data capability in the existing facility, can

VA provide possible locations for power and data tapping points?

VA Response: See attached electrical plans for locations of electrical and telecom closets.

29. Contractor is to match existing security mesh located on ground floors of daycare building. Please confirm that these are stainless steel woven security mesh with forced entry resistance rating. - Please provide key plan to where this is specifically required as it was not highlighted under Exhibit 4A.

VA Response: As stated in the SOW, refer to VA PSRDM Appendix B and VA Handbook 0730/4 standards for the wire mesh requirements.

See revised exhibit 4A Page 5 of 8.

30. Under 1.8 Task 7 New Restroom Finishes, Fixtures, and Accessories in PAD

Building 100, Floor 2, Restroom F2-360 – Please provide key plan and quantities for replacement of toilet fixtures and accessories.

VA Response: Single accommodation restroom, 1 for 1 replacement

V.I.F.

31. Are we to assume incidental plumbing work for toilet fixture replacement under Task 7 such as possible replacement or re adjustment of pipes for the new fixtures?

VA Response: Yes.

32. Please provide plumbing as built for PAD Building 100, floor 2, restroom

F2-360.

VA Response: The plumbing as built for PAD Building will be provided in Amendment 0002.

33. The specs showed product data for the toilet fixtures to be utilized for this project- are these new fixtures a direct match in profile to the existing? Do we need to adjust piping lines to compensate?

VA Response: Yes, all finishes and fixtures to be replaced with accessible. Adjust piping as required.

34. Under 1.7 Task 6- Please confirm that the intent is to replace the whole

Storm drain manhole and not just adjust height of existing storm drain.

VA Response: The scope is to replace; however this is revised to raise the inlet to reduce the grade between the top of grate and ground level.

The grate is 26” diameter.

35. Photo under exhibit 7 shows 2 pictures of storm drain to be replaced, please confirm there are 2 each storm drain manholes to be replaced (locations T7A and T7B).

VA Response: Exhibit 7 does not pertain to the storm drain requirement. Exhibit 9 has been provided as a reference for the storm drain requirement. There is only one storm drain (Exhibit 9 Page 1 of

2). Exhibit 9 Page 2 of 2 shows two different views of the same storm drain.

36. Under 1.5 Task 4: Sandbox, Play Area Mulch in PAD Building T6B, Day care- The work in this area requires detailed drawings (Floor plans, sections, elevations and details) in order to be priced properly- can VA provide these detailed drawings?

VA Response: There are no detailed drawings other than the provided concept drawings in the attached exhibits and the narratives in the statement of work. The Contractor must provide design drawings and details to guide their construction.

37. Are there any product data, specifications or preferred manufacturer the VA prefers for the materials to be used in the playground area? (such as rubber tiles, special type of mulch, etc).

VA Response: Previous daycare project had used Playbound rubber tiles. This or an approved equal manufacturer is acceptable for the rubber tiles. The groundcover products shall meet industrial standards specifications for Playground Sand and Playground Mulch.

38. Is the existing irrigation crossing the playground area? There is possibility this will be disturbed, can VA provide as built for the irrigation lines in the area?

VA Response: There are no available irrigation as-built drawings for this area.

39. Can we re-use the existing sand from the playground for the new Sandbox?

VA Response: No. See SOW Section 1.5.1.6

40. Under 1.4 Task 3 Physical Barrier in PAD Building T6B, Day care - The work in this area requires detailed drawings (Floor plans, sections, elevations and details) in order to be priced properly- can VA provide these detailed drawings?

VA Response: There are no detailed drawings other than the provided concept drawings in the attached exhibits and the narratives in the statement of work.

41. Can VA electronic shop specify the manufacturer product number for the

AiPhone for the new gate for daycare entrance?

VA Response: Photos have been provided in Amendment 0002.

Contractor to verify conditions in field.

42. Please advise preferred Key Fob entry reader product for the new gate entrance to daycare.

VA Response: Farpointe CONEKT CSK-2 key fob.

43. Building T6B -Can photos of the existing Telecom Closet be provided?

44. Please confirm that surface mounted conduit/wire molding will be allowed in this location to match existing wiring pathways at doors?

VA Response: Yes, the surface mounted conduit/wire molding will be allowed in this location to match existing wiring pathways at the doors.

45. Statement of work for 1.3 Task 2 (4)(f) states that power and data can be pulled from the Tele Closet and Electrical Rooms. Per the floor plan, there is not an electrical room in T6B. Where is the referenced electrical room located? Can photos of this room be provided?

VA Response: See attached RFI_Item-11_Response_Reference.

46. Building 7- Please confirm the intent is to add rings to the existing structure to adjust the height of the new grate or is a new structure required?

VA Response: The scope is to replace however the scope is revised to raise the inlet to reduce the grade between the top of grate and ground level. The grate is 26” diameter.

47. Please provide as-built drawings of the existing storm drain structure.

VA Response: There are no available as-built drawings.

48. Building 100 – F2-360 -What is the purpose of the small green hole in the floor located directly below the sink? Reference to the top left photo of page

2 of Exhibit 8.

VA Response: Green steel insert (hole) in floor to be removed.

49. Please provide photos of the gauges inside the access panel below the sink

50. Please provide plumbing as-built drawings for this restroom – specifically looking for the valves to shut down the water.

VA Response: See attached sheet titled RFI 50 – F2-360 Plumbing As-built.

51. Please confirm there are no Asbestos or Lead-based products for removal on this project.

VA Response: Confirmed, there are no known asbestos or lead-based products required for removal on this project..