36C26126Q1295 RFI Responses_.docx

36C26126Q1295 RFI Questions and Responses ACC Modular 2 Renovation

RFI #1 – Please confirm how VA will allow contractor to exhaust negative air exhaust to exterior of building? Cut out wall, specific window, etc? Is this for bidding and planning purposes for all bidders?

Response: Please refer to Appendix A below for interior exhaust of negative pressure air.

Appendix A: Alternative To Outdoor Exhaust Requirements This Appendix provides an equivalent ICRA control measure to requirements detailed in this VHA ICRA template (Table 5 Level III, item 5) that would allow interior construction space exhaust.

Interior Construction Space Exhaust:

If the facility is not able to exhaust to the building exterior, the Healthcare Environment and Facilities program office has identified an alternate industry-recognized standard interior exhaust procedure that is accepted as providing an equivalent level of infection prevention and control (IPC), and safety. The alternate interior exhaust procedure is implemented by completing the following:

a. If exhaust is directed indoors, then the system must be HEPA filtered. Maintain .01 inches water gauge negative pressurization of the entire workspace by use of HEPA exhaust. These control measures must be maintained continuously 24/7 for the duration of the project.

b. Prior to start of work, including assembly of the ICRA barriers, initial baseline air sampling measurements for particulate levels must be taken in the planned area of discharge. Once containment is erected and completed, HEPA filtration must then be verified by particulate measurement, using a particle counter with multi-channel capabilities to measure down to 0.3 microns, to confirm that the discharge of the HEPA unit does not exceed the baseline particulate count of the area to which the exhaust is directed. Verification must continue at least once per 8 hour shift when there is construction activity. Any exceedance must trigger a work stoppage and an immediate response and resolution. All particulate measurements, including the baseline measurement, must be documented and retrievable.

c. To accommodate the sampling, the negative air pressure machine must be fitted with a 2 ft section of rigid ductwork at the discharge. The sample port for monitoring must be in the rigid ductwork section.

d. Vapor generating processes must be assessed and appropriate filtration must be installed to mitigate transmission to the facility.

e. Engineering must do a complete flow and pressure analysis and document the area to which the air is being discharged to ensure the flow and pressure relationships in that area are not being adversely impacted by the additional flow. Ideally, this is done as part of the construction package to ensure the design is implementable and no additional HVAC changes are required to accommodate the exhaust from the negative air equipment.

f. Install device on exterior of work containment to continually monitor negative pressurization. To ensure proper pressure is continuously maintained, the device(s) shall have a visual pressure indicator, data collection and alarm.

g. Exhaust must be directed to Low Risk areas as defined in Table 3 in this VHA ICRA template. Ideally this discharge must be located so as not to impinge on high traffic areas or create a nuisance with noise or excessive airflow.

NOTE: Exhaust into shared or recirculating HVAC systems, or other shared exhaust systems (e.g., bathroom exhaust) is not acceptable.

RFI #2 – Please confirm as apart of ICRA measures to rebalance system to address diffuser isolation, per phase?

Response: No. Air balancing is not required as part of this project. The existing HVAC system is not being modified under this scope of work. Any temporary diffuser isolation required for ICRA measures shall be coordinated and managed by the contractor, but no testing, adjusting, or balancing (TAB) of the HVAC system is included.

RFI #3 – Please confirm Level IV ICRA measures for all workers to work in overgarment and booties or to vacuum of clothing is necessary?

Response: The project shall be performed using Class III ICRA precautions with enhanced controls, including a sealed soft barrier, HEPA-filtered negative air, sealed penetrations, and tacky mats. These measures are intended to provide containment consistent with Class IV protection. Any breach of containment or loss of negative pressure shall require work to stop immediately until corrective actions are implemented.

RFI #4 – Hard barricade at various phases may need to shift for floor seams. Is this, ok?

Response: The project shall be performed using Class III ICRA precautions with enhanced controls, including a sealed soft barrier, HEPA-filtered negative air, sealed penetrations, and tacky mats. These measures are intended to provide containment consistent with Class IV protection. Any breach of containment or loss of negative pressure shall require work to stop immediately until corrective actions are implemented.

RFI #5 – The SOW says about 2,650 SF but also flooring removal “throughout MOD 2.” Please give room-by-room limits. Also confirm whether these quantities are fixed for pricing: 751 LF of wall, 65 fixtures, 70 outlets, 30 blank covers, 26 doors, and 100 LF each of handrail and rub rail.

Response: The quantities identified in the solicitation documents are provided for bidding and estimating purposes only and should not be interpreted as exact or guaranteed quantities. Contractors shall base their bids on the scope of work and field-verified existing conditions. Room-by-room quantity takeoffs will not be provided.

RFI #6 – Asbestos and lead. No survey is provided, yet the work removes flooring and mastic, wallpaper and adhesive, restroom tile and vision-panel glazing. The insurance clause (C.2d) already requires an asbestos-exclusion check. Please provide survey results and state who handles abatement.

Response: Bidders shall base their proposals on the information provided in the solicitation documents. Based on available facility records, no asbestos-containing materials (ACM) or lead-based paint (LBP) are known to be present within the project area. Therefore, no asbestos or lead abatement is included in the base scope of work. Should previously unidentified hazardous materials be encountered during construction, the contractor shall immediately stop work in the affected area and notify the VA for further direction.

RFI #7 – Can period of performance be extended due to submittals having a 15-day business review plus material lead time along with working in phases where each phase maybe 1-2 months.

Response: The required period of performance remains unchanged. Offerors shall base their pricing and schedules on the solicitation requirements. Any requests for schedule adjustments after award shall be reviewed by the Contracting Officer based on the contractor’s proposed phasing plan, submittal processing, and material lead times.

RFI #8 – The SOW says to replace 65 fixtures, but the 40 “Linear LED Bulbs Type B” are ballast-bypass tubes. Are these new fixtures or retrofit lamps in existing fixtures? Please provide a fixture schedule and reflected ceiling plan, say which fixtures are on emergency circuits, and identify the 7 dimmer rooms. Type B tubes may not dim.

Response: The 40 Linear LED Type B fixtures shall be provided as new fixtures and are not intended as retrofit lamps for existing fixtures. The rooms requiring dimmer switches are 2-E15, 2-E16, 2-E17, 2-E25, 2-E26, 2-E27, and 2-E28. Refer to the attached reflected ceiling plan for fixture locations, emergency circuit identification, and other applicable lighting requirements.

RFI #9 – The SOW calls for gypsum infill. Spec 04 05 16 covers CMU grouting and vision-panel infill. Are the nurses’ station walls CMU or stud? What is the fire rating, and how many panels and what sizes? Is any grouting in scope?

Response: The vision panel infill is limited to the nurses’ station location shown on the drawings. Provide gypsum wallboard infill to match the existing wall construction. The existing wall is not fire-rated. No CMU grouting is included in this scope. Contractor shall field verify existing conditions and dimensions.

RFI #10 – Existing doors do not seem like they have damage, confirm re-stain?

Response: Confirmed. Existing doors within the project scope shall be re-stained to match the existing finish, regardless of their current condition.

RFI #11 – The SOW says, “re-stain to match existing,” but spec 08 14 00 covers removal, reinstallation and new fire-labeled doors. Spec 09 91 00 calls for a clear polyurethane coat on existing stained wood. Please clarify the stripping extent, whether the stain is “match existing” or Designer-selected, whether off-site refinishing is allowed, and what “all door bumpers” means.

Response: Existing doors shall be refinished and stained to match the existing finish. No designer-selected stain color is required. Off-site refinishing is permitted. "All door bumpers" refers to the door bumpers associated with the doors included in this project and shall be replaced with new flat bumpers.

RFI #12 – For pricing purposes what waterproofing system is required, and what is the tile spec for the restroom?

Response: Provide a complete, manufacturer-approved waterproofing membrane system suitable for interior restroom wet-area applications. Install the waterproofing beneath the restroom floor tile and turn it up at walls, penetrations, and transitions in accordance with the manufacturer’s written instructions. All components shall be compatible and furnished as part of a single warranted system.

Provide water-resistant, commercial-grade, slip-resistant porcelain floor tile with a matching 4-inch-high tile base. Provide porcelain or ceramic wall tile over concrete backer board to a height of 4 feet in the toilet area. Tile size, color, pattern, grout color, and finish shall be submitted to the VA for review and approval by the VA Interior Designer before procurement or installation. Pricing shall include all required waterproofing, backerboard, setting materials, grout, sealants, transitions, and accessories necessary for a complete installation.

RFI #13 – For pricing purposes what flooring look is required?

Response: For pricing purposes, provide healthcare-grade seamless sheet flooring in the color Almond Tea. Final flooring product, color, and finish selections are subject to review and approval by the VA Interior Designer prior to installation.

RFI #14 – Please confirm separate and individual personnel required per spec: Superintendent, CQC System manager, Specialized QC Staff – electrical: Electrical engineer, architectural: graduate architect, SSHO no other duties, third party scheduler, commercial photographer.

Response: Personnel requirements shall be provided in accordance with the contract specifications. Where the specifications require a dedicated individual for a specific role, that requirement shall be met. The Superintendent and CQC System Manager may be the same individual, provided the person meets all qualification requirements and can effectively perform the duties of both positions. The SSHO shall not perform other duties when the specifications require a full-time dedicated SSHO. Offerors are responsible for reviewing the solicitation and determining the staffing necessary to comply with all contract requirements.

RFI #15 – Is a full-time dedicated SSHO required, separate from the superintendent and QC manager (01 35 26)? Are the full CQC staff and the third-party CPM scheduler required (01 45 00 and 01 32 16.15)? 01 45 00 contradicts itself on whether the QC manager may also serve as superintendent.

Response: A full-time dedicated SSHO is required and shall not perform other duties. Personnel requirements shall otherwise be provided in accordance with the contract specifications. The Superintendent and CQC System Manager may be the same individual, provided the person meets all qualification requirements and can effectively perform the duties of both positions. Offerors are responsible for reviewing the solicitation and determining the staffing necessary to comply with all contract requirements.

RFI #16 – Has a haz waste survey been completed for pricing purposes prior to demo or does VA want contract to include?

Response: A hazardous material survey is not included in the solicitation documents. For pricing purposes, bidders shall refer to the attached letter confirming that no asbestos-containing materials (ACM) or lead-based paint (LBP) are known to be present within the ACC project area. No asbestos or lead abatement is included in the project scope. Should previously unidentified hazardous materials be encountered during construction, work in the affected area shall stop and the VA shall be notified for further direction.

RFI #17 – If haz waste survey shows hazardous materials will this be considered a unforeseen change condition since contractor would not know how to estimate haz waste for lead (lead containing, lead based, on-island disposal, off-island disposal) or asbestos (non-friable, friable)?

Response: Refer to the attached letter confirming that no asbestos-containing materials (ACM) or lead-based paint (LBP) are known to be present within the ACC project area. Bidders shall base their proposals on the information provided in the solicitation documents and accompanying attachments. If previously unidentified hazardous materials are encountered during construction, the contractor shall stop work in the affected area and notify the VA for further direction.

RFI #18 – With phases there will be seams showing in the floor is that ok?

Response: Yes. Due to the required phasing of work, flooring seams at phase limits are acceptable. Seams shall be minimized to the greatest extent practicable and installed in accordance with the flooring manufacturer's recommendations to provide a clean, durable, and watertight transition between phases.

RFI #19 – How will we access phase 3 through the module next door through the phase 2 corridor?

Response: Access to Phase 3 may be routed through the Phase 4 area and through completed portions of Phases 1 and 2, as coordinated with the COR and facility staff. The contractor shall sequence the work and maintain safe access in accordance with the approved phasing plan and all applicable ICRA requirements.

RFI #20 – Can we include part of phase 3 in phases 1 and 2?

Response: No. The phasing plan shall remain as shown. Work associated with Phase 3 shall not be incorporated into Phases 1 or 2. Each phase shall remain separate and be completed in accordance with the approved phasing plan.

RFI #21 – SOW Section 3.35 requires removal of 30 blank outlet covers and termination of wiring in code-compliant junction boxes. Please clarify whether the intent is to remove the existing boxes, relocate or terminate the wiring in new accessible junction boxes, and patch the wall openings.

Response: Remove all existing blank outlet covers, associated boxes, and abandoned wiring back to the nearest accessible junction box or source, as permitted by code. Patch and finish wall openings to match adjacent surfaces. No blank outlet locations shall remain.

RFI #22 – Please confirm whether electrical drawings will be issued for bidding purposes. If no drawings are available, please provide clarification on the following:

1. Locations of the (65) lighting fixtures to be replaced.

2. Locations of the (7) new dimmer switches.

3. Locations of the (70) hospital-grade receptacles to be replaced.

4. Locations of the (30) blank outlet covers to be removed.

5. Existing panelboards and circuits serving the affected electrical equipment.

6. Identification of lighting fixtures connected to emergency power.

7. Extent of electrical demolition, existing wiring modifications, and new circuit requirements.

Response: Electrical drawings have been issued for bidding purposes. Refer to the attached electrical and lighting plans for the locations of lighting fixtures, dimmer switches, receptacles, blank outlet covers, panel information, emergency power connections, and the extent of electrical work included in the project. Bidders shall base their proposals on the solicitation documents and attached plans.

RFI #23 – Please confirm whether the electrical scope is intended to consist of replacement of existing devices and fixtures at their current locations, utilizing existing wiring and circuits where suitable, with no new branch circuits or panelboard modifications required unless specifically identified.

Response: Confirmed. Electrical devices and lighting fixtures shall be replaced at their existing locations and shall utilize existing wiring and circuits where suitable. No new branch circuits or panelboard modifications are anticipated.

RFI #24 – Will the contractor be provided with a designated laydown area to place a storage container for storing the furniture?

Response: Yes. A designated staging area can be provided for placement of a storage container. The contractor shall coordinate the location with the VA and complete a COSA application for review and approval by Army Garrison prior to placement of the container.

RFI #25 – Will the completed phase of work be eligible for partial acceptance?

Response: Yes. Completed phases may be reviewed for partial acceptance, subject to inspection and approval by the VA. Partial acceptance of a phase does not relieve the contractor of responsibility for completing all remaining contract requirements.

RFI #26 – Room access during each phase To help plan each phase, could you clarify whether rooms may stay closed off until the work is finished or will need to reopen each morning? Any guidance on areas and access routes that need to remain open for patients and staff would also be helpful.

Response: At each phase, the rooms and construction area associated with that phase may remain closed for the duration of the work. Areas outside the active construction phase shall remain open and accessible to patients and staff. The contractor shall maintain safe access routes and coordinate work in accordance with the approved phasing plan and ICRA requirements.

RFI #27 – Work hours Our understanding is that work may take place between 5:00 p.m. and 6:00 a.m. Could you confirm whether this window also applies to deliveries, setup, cleanup, and inspections, and whether there are any additional limits on noise or odors?

Response: Yes. The 5:00 p.m. to 6:00 a.m. work window applies to deliveries, setup, construction, cleanup, and debris removal. Inspections shall be coordinated with the COR. Weekend work requires prior approval, and no work is permitted on federal holidays. No additional noise or odor limits are identified; however, the contractor shall minimize disruption and control dust, fumes, and odors in occupied areas.

RFI #28 – Weekend and holiday work For scheduling purposes, could you share the process and notice needed for weekend work, including any Saturday or Sunday restrictions? It would also help to know how the holiday work restriction applies to overnight shifts that begin the evening before.

Response: No work is permitted on federal holidays. Weekend work is allowed with prior approval; the Contractor shall submit a request to the Contracting Officer and COR at least 10 calendar days in advance for coordination. No separate Saturday or Sunday restrictions apply beyond the approval requirement. Any shift that would extend into a federal holiday is not permitted.

RFI #29 – Material approvals Would it be possible to submit materials for review before the Notice to Proceed? Any idea of when the Interior Designer's selections may be available would help with planning. If any materials have long delivery times, is there an option to coordinate an earlier review?

Response: Material submittals prior to Notice to Proceed (NTP) must be coordinated with and approved by the Contracting Officer or Contracting Specialist. For materials with long lead times, the Contractor may identify those items for priority review and coordination.

RFI #30 – Inspections Could you share which stages of work will need an inspection before the next step? It would also help to understand night and weekend availability for VA inspectors and the COR, the notice needed, and whether any after-hours charges should be included in our price.

Response: Inspections will be conducted during normal business hours prior to VA acceptance and occupancy of the completed work area. Normal business hours are 6:00 AM to 3:00 PM HST. Contractors shall coordinate inspections in advance with the COR. No after-hours inspection support should be assumed or included in the price.

RFI #31 – Utility shutdowns Could you advise on the available windows and typical notice needed for power, water, or HVAC shutdowns, along with any limits on outage duration? We would also appreciate guidance on responsibilities for shutdowns, lockout/tagout, and restoring service, including VA staff availability after hours.

Response: Utility shutdowns shall be coordinated in advance with the VA and COR. The VA can support HVAC and water shutdowns and restoration of service. Electrical shutdowns and all lockout/tagout procedures shall be the Contractor's responsibility. Specific outage windows and duration limits will be coordinated on a case-by-case basis with the VA.

RFI #32 – Handrails and rub rails Our understanding is that the new handrails and 6-inch rub rails will follow the existing layout, lengths, mounting heights, and end locations. Could you confirm whether that is the intent, or if any changes are planned? If VA has preferred manufacturers, styles, finishes, or colors, that guidance would be helpful, along with whether equivalent products may be submitted. Could you also help clarify the intended handrail dimensions in SOW Section 3.18?

Response: Confirmed. The new handrails and rub rails shall match the existing layout, mounting heights, and end locations. Handrail and rub rail colors and finishes will be reviewed and approved by the VA Interior Designer. Equivalent products may be submitted for review and approval in accordance with the contract requirements. The intended handrail dimensions are those identified in the SOW.

RFI #33 – Flooring and restroom finishes Are there any preferred products for the sheet flooring, cove base, restroom floor tile, and wall tile? Any available guidance on sizes, thicknesses, colors, seams, cove-base height, and transitions would help us price the intended finishes. Could you also confirm whether equivalent products may be submitted?

Response: There are no preferred manufacturers or products specified. Contractors shall submit samples of the proposed flooring, cove base, restroom floor tile, and wall tile for review and approval by the VA Interior Designer. Equivalent products may be submitted for review and approval.

RFI #34 – Furniture moving and storage To help plan the moving and storage, could you clarify whether furniture will need to be put back each morning or may remain stored until the phase is finished? Guidance on container locations and who will handle disconnecting and reconnecting computers, phones, and clinical equipment would also be helpful.

Response: Furniture may remain in storage until the applicable phase is complete. The contractor shall coordinate furniture relocation and storage activities with the COR to minimize disruption to facility operations.

RFI #35 - The Statement of Work lists 65 lighting fixtures to be removed and replaced: Linear LED Bulbs Type B (40 ea.) and LED Flat Panel 2x2 (25 ea.). Specification 26 51 00 refers to a Lighting Fixture Schedule. The bid documents do not include a lighting plan, reflected ceiling plan or lighting fixture schedule. The locations of the 65 fixtures, the existing fixture type at each location, and whether the 40 Type B quantity is a count of lamps or a count of fixtures (with the number of lamps per fixture) are not shown. Please provide.

RFQ 36C26126Q1295, Statement of Work, Construction Tasks - Lighting; Spec 26 51 00, 2.3 A.4 Response: The 65 fixture quantity consists of 40 linear LED Type B fixtures and 25 LED 2'x2' flat panel fixtures. The lighting fixture locations and existing fixture types are based on field verification. Contractors shall verify existing conditions and include all labor, materials, and associated work necessary to remove and replace the identified fixtures in accordance with the Statement of Work. No additional lighting plan or fixture schedule will be provided.

RFI #36 – The Statement of Work requires the new lighting to be integrated with emergency power circuits as applicable. Specification 26 51 00 includes an LED emergency battery driver. The number of fixtures on emergency circuits and the number of fixtures that require an emergency battery driver are not shown. Please provide.

RFQ Statement of Work - Lighting; Spec 26 51 00, 2.3 D Response: The Contractor shall field verify existing conditions and identify all fixtures connected to emergency power circuits. New fixtures serving existing emergency circuits shall be integrated with those circuits. The quantity of fixtures requiring emergency battery drivers, if any, shall be determined based on field verification and existing conditions. A lighting plan is attached for reference.

RFI #37 – The Statement of Work requires 7 dimmer switches in designated exam rooms. The rooms are not designated in the bid documents. The Type B linear LED lamps are specified as ballast bypass, and the dimming type and the fixtures to be dimmed in those rooms are not shown. Please provide.

RFQ Statement of Work - Lighting; Spec 26 27 26 (dimmers) Response: The 7 dimmer switches shall be installed in the seven (7) exam rooms. Contractors shall field verify existing conditions and provide dimming controls compatible with the selected lighting fixtures. A lighting plan is attached for reference.

RFI #38 – The Statement of Work requires replacement of 70 non-emergency receptacles with hospital-grade devices and removal of 30 blank outlet covers with wiring terminated in junction boxes. The bid documents do not include a power plan. The locations of the 70 receptacles and 30 blank outlets, and the number of receptacles that require GFCI protection, are not shown. Please provide.

RFQ Statement of Work - Electrical; Spec 26 27 26, 2.1 Response: See attached power plan for receptacle locations. No drawing is available identifying all blank outlet locations; the Contractor shall field verify existing conditions and locations. GFCI protection requirements shall be based on code requirements and field verification. A power plan is attached for reference.

RFI #39 - The Statement of Work requires panel schedules and circuit documentation to be updated, and Specification 26 27 26 requires each device plate to be labeled with its panel and circuit. The panels serving MOD 2 and their existing panel schedules are not included in the bid documents. Please provide.

RFQ Statement of Work - Lighting and Electrical; Spec 26 27 26, 3.1 M Response: Panel locations, panel schedules, and circuit assignments are not included in the bid documents. The Contractor shall conduct field verification of existing conditions and update panel schedules and circuit documentation as required by the contract. Device labeling shall be completed in accordance with the specifications.

RFI #40 – Scope of CLIN 0001 — request for written confirmation. RTL Consulting LLC requests written confirmation that the scope of CLIN 0001 is the full scope stated in the solicitation's Scope of Work: renovation of approximately 2,650 SF in MOD 2 of the ACC (Building 30), including flooring, wall finishes, doors, lighting fixtures, electrical, restroom refresh, new finishes, and furniture handling. This question arises from a verbal comment made at/after the October 28, 2026 site visit indicating the work might be flooring only. Amendments 0001 and 0002 do not narrow the written scope. RTL will price the solicitation as written; this RFI simply asks the Government to confirm in writing that the full written Scope of Work governs, or, if the scope is to be reduced, to advise by amendment so all offerors price the same work.

Response: Confirmed. CLIN 0001 includes the full scope of work identified in the solicitation and is not limited to flooring replacement. Contractors shall base their proposals on the complete scope of work described in CLIN 0001 and the Statement of Work.

RFI #41 – On-site storage (RFQ – Furniture Handling; Div 12): Is there a dedicated storage room available on site for furniture during construction? If not, will the VA allow a contractor-provided storage container, and where can it be placed (location, footprint, access hours)?

Response: The VA does not have dedicated storage space available within the ACC for contractor use. The VA will work with the Contractor to obtain an approved staging location and complete the required COSA for submission to Army Garrison. If a storage container is required, the VA and Contractor will work together to obtain an approved location from Army Garrison.

RFI #42– Furniture quantity and type (RFQ – Furniture Handling; Div 12): Please provide a furniture inventory for MOD 2 — how many pieces and what type (desks, task/guest chairs, exam tables, WOW carts, shelving, systems furniture/cubicles). Is any furniture fixed, wall-mounted or modular that requires disassembly?

Response: A furniture inventory is not available. The Contractor shall field verify the quantity, type, and condition of all furniture within MOD 2, including any furniture that may require disassembly, relocation, storage, and reinstallation.

RFI #43 – Wallcovering type / hazmat (RFQ – Wall Treatments and Painting): Is the existing wallcovering vinyl (Type I/II commercial vinyl) or paper? Is a hazmat survey available for the wallcovering adhesive and existing flooring/mastic, and if abatement is required, is it by the Government or the contractor?

Response: See attached memorandum confirming there is no asbestos or lead present in the ACC. Contractors shall field verify existing conditions and include all work necessary to complete the project in accordance with the contract requirements.

RFI #44 – Dimmer voltage and type (RFQ – Lighting): What is the lighting circuit voltage (120V or 277V) in the 7 exam rooms receiving dimmers? Please confirm which fixtures are dimmed and the required dimming type (0–10V, phase/ELV). Type B ballast-bypass tubes are typically non-dimmable — should the dimmed rooms use the 2x2 LED panels with dimmable drivers?

Response: The Contractor shall field verify existing lighting circuit voltages and conditions in the seven (7) exam rooms. Dimming controls shall be compatible with the lighting fixtures installed in those rooms. Contractors shall provide a complete and functional dimming system, including any required dimmable fixtures, drivers, and controls. A lighting plan is attached for reference.

RFI #45 - Can storage containers for furniture and dumpster be staged in the Diamond Head side parking lot directly adjacent to MOD 2? If not, please advise preferred location.

Response: The Diamond Head side parking area may not be used for dumpsters or storage containers, as it is under the control of Tripler. The VA will work with the Contractor to request a staging area and obtain an approved location from Army Garrison for dumpsters, storage containers, and other construction support needs.

RFI #46 - In regard to the homogeneous sheet flooring, does the VA have a preferred manufacturer or product?

Response: There is no preferred manufacturer for the homogeneous sheet flooring. The proposed flooring shall meet all requirements of the Statement of Work, and the Contractor shall submit samples for review and approval by the VA Interior Designer.

RFI #47 - Is the design intent for the handrails and bumper guards to replace in kind? If so, please provide make and model # of the existing handrails and bumper guards.

Response: The design intent is to replace the handrails and bumper guards in accordance with the requirements identified in the Statement of Work. Refer to the SOW for the required handrail and bumper guard characteristics. Existing manufacturer and model information is not available.

RFI #48 - Are hazardous materials to be expected on this project? If yes, can the VA provide a hazardous materials report?

Response: Hazardous materials are not expected on this project. An existing memorandum confirming no asbestos or lead is present in the ACC will be provided for reference.

RFI #49 - Phase 1 requires removing existing workstations. Please confirm they go to storage and are reinstalled in their final location upon Phase 1 completion, with no interim setup elsewhere in MOD 2 for staff to work from.

Response: Confirmed. Existing workstations removed during Phase 1 shall be placed in storage and reinstalled in their original locations upon completion of the phase. No interim workstation relocation or temporary setup within MOD 2 is required for staff operations.

RFI #50 - Will the contractor be required to remove and store IT equipment such as monitors, desktops, keyboards, other electronic devices, personal items and medical files/ documents or will VA handle it prior to mobilization/ remobilization per phase?

Response: The Contractor shall be responsible for disconnecting and reconnecting power and data services associated with the removal and reinstallation of desks. The Contractor shall field verify existing conditions and provide all labor, materials, coordination, and temporary storage necessary to complete the work. The Contractor shall be responsible for storing all furniture associated with the work area during construction. As-built drawings are not available.

Medical records, confidential documents, and personal items shall not be handled or relocated by the Contractor. The VA will remove and safeguard these items before work begins.

All VA-owned IT equipment associated with the desks, including computers, monitors, keyboards, telephones, and printers, will be disconnected, removed, and reinstalled by the appropriate VA service.

RFI #51 - Please confirm if removal and reinstallation of wall decor/accessories such as whiteboards, pamphlet holders, picture frames, and signage is required.

Response: Yes. Removal and reinstallation of existing wall-mounted accessories, including whiteboards, pamphlet holders, picture frames, and signage, shall be included as necessary to complete the work. All items shall be protected and reinstalled in their original locations unless otherwise directed by the COR.

RFI #52 - The solicitation lists furniture only, and it’s unclear what else in the space must be removed and reinstalled. Could the VA provide a list of those items by room, showing who handles each? For example:

0. RC: Contractor removes and reinstalls

0. RV: VA removes and reinstalls

0. RX: Contractor removes, VA reinstalls

0. R: Stays in place, Contractor protects Response: A room-by-room inventory identifying all items for removal, relocation, protection, storage, and reinstallation will not be provided. The Contractor shall field verify existing conditions and include all work necessary to protect, remove, store, and reinstall furniture, accessories, and other items as required to complete the project. Medical files, records, and documents shall remain the responsibility of the VA.

RFI #53 - Will patients be rerouted for the Phase 4 SOW, or will the contractor be required to provide access through the C-222 waiting room?

Response: Patients will be rerouted during Phase 4. The alternate routing plan will be coordinated with VA personnel before the start of Phase 4; therefore, the contractor will not be required to maintain patient access through the C-222 waiting room.

RFI #54 - The site visit included only one of the seven exam rooms. Please confirm the wall finishes and existing furniture in the other six are the same as the room visited. The room we saw had one wallpapered wall and three painted walls.

Response: The six remaining exam rooms have the same wall finishes and furniture configuration as the exam room observed during the site visit. Each exam room consists of one wallpapered wall and three painted walls.

RFI #55 - Please confirm replacement of the existing corner guards is not in scope.

Response: Corner guards shall be added to the scope of work. Existing corner guards within the work area shall be removed and replaced with ten (10) new corner guards. New corner guards shall match adjacent existing finishes in material, color, and profile to maintain a consistent appearance.

RFI #56 -Is touch-up paint required on the existing door frames, or are they to be fully repainted?

Response: Existing door frames shall be fully prepared and repainted. Touch-up painting alone is not acceptable.

RFI #57 -In reference to combine specification, 04 05 16 Masonry Grouting, Part 1 2.1.1.B states grouting of cells and cavities in CMU partitions in wet wall (restroom) and specialty wall locations prior to tile or fixture installation and Infilling of wall vision panel opening but in Solicitation page 13 Construction Task states 3.12 infill the opening with gypsum board 3.24 Install new porcelain or ceramic tiles wainscot on concrete backer board. Please clarify scope and confirm spec 04 05 16 Masonry is not applicable.

Response: The project scope requires infilling the existing vision panel opening with gypsum wallboard to match the existing wall construction and installing new porcelain or ceramic tile wainscot on concrete backer board in the restroom. Grouting of CMU cells and cavities as described in Specification 04 05 16 is not required for this project. Therefore, Specification 04 05 16 Masonry Grouting is not applicable to the scope of work.

RFI #58 - Solicitation page 13 Construction Task states 3.11. Please provide dimension and location of the interior wall vision panel at the nurse’s station to be remove and infilled.

Response: The location of the interior wall vision panel to be removed and infilled is at the nurses’ station as identified in the project drawings. The opening is to be infilled with gypsum wallboard on both sides to match the existing wall construction. The contractor shall field verify the existing dimensions of the vision panel prior to performing the work RFI #59 - Request to increase project duration of 143 calendar days to 270 calendar days in consideration of light fixtures long lead time of 18 weeks, and phasing sequence.

Response: No change to the solicitation is being made at this time. The Period of Performance remains 143 calendar days. Contractors shall base their proposals on the solicitation requirements. Any request for a contract duration extension must be submitted to the Government for review. Any extension to the Period of Performance will require approval by both the Contracting Officer (CO) and Contract Specialist (CS) in accordance with the terms and conditions of the contract.

RFI #60 - Please advise how many days will the VA move in from one phase to another?

Response: The VA anticipates requiring approximately 5 business days to relocate personnel, equipment, and operations between phases. The contractor shall coordinate phase transitions with the COR to ensure continuity of operations and minimize disruption to patient care.

RFI #61 - Please advise access and haul routes of Contractors per phase.

Response: Refer to the attached PDF for the contractor access and haul routes for each phase. Contractors shall utilize the designated routes identified in the attached document and coordinate all access and debris removal activities with the COR to minimize impacts to ongoing facility operations. Debris removal shall be performed at the end of each work shift, and no debris shall be left in the work area or haul routes between shifts.

RFI #62 - With regards to the hard barrier requirement for ICRA per phase, please provide details and if this goes up to the structural metal deck soffits.

Response: Hard barriers are not required for this project. A fire-retardant plastic barrier is acceptable for infection control and dust containment purposes. Installation of the barrier up to the structural metal deck soffit is not required, provided the barrier is installed in a manner that effectively contains dust and debris in accordance with the approved infection control measures.

RFI #63 - For the negative air, please advise where can the exhaust be ducted to the building exterior? Or can be ducted in the return grilles?

Response: Negative air exhaust shall be ducted to the building exterior whenever feasible and in accordance with the approved Infection Control Risk Assessment (ICRA) procedures. Exhausting negative air into the return air grilles or the building HVAC system is not permitted. The contractor shall coordinate the exhaust discharge location with the COR and Facilities Management Service (FMS) prior to installation.

RFI #64 - Please confirm new flooring require integral cove base in ALL areas or just the exam rooms. Please clarify Response: The requirement for integral cove base applies to all areas receiving the new seamless sheet flooring installation, not just the exam rooms. Contractors shall provide integral cove base throughout all designated areas as part of the flooring replacement scope.

RFI #65 - Is the VA intent for Contractor to unbolt, remove, store and reinstall the patient chairs in the exam rooms to replace the flooring underneath? Some of the patient chairs base plates are already corroding and no guarantee it can be reinstalled. Please provide details for termination around the patients chairs if it will remain in place.

Response: The Contractor shall unbolt, remove, store, and reinstall the patient chairs in their original locations as necessary to facilitate flooring replacement. The Contractor is responsible for protecting the chairs from damage during removal, storage, and reinstallation. New flooring shall be installed beneath the patient chairs to provide a continuous finished surface.

If existing chair components or mounting hardware are found to be damaged or deteriorated during removal, the Contractor shall notify the COR for direction prior to proceeding with reinstallation.

RFI #66 - Please advise size and spec for the floor and wall tiles required.

Response: This RFI is unclear. Please clarify whether the request for floor and wall tile size and specifications pertains to the restroom floor tile, restroom wall tile wainscot, or another area of the project. Upon clarification, the Government will provide a response RFI #67 - Please provide plumbing as-builts to quantify dead leg removable scope of work for the 2 plumbing fixtures to be remove.

Response: Refer to the attached plumbing plan for the existing plumbing layout associated with the fixture removals. The attached plan is provided for reference to assist in quantifying the dead leg removal scope. The Contractor shall field verify existing conditions and include all work necessary to remove dead legs in accordance with the contract requirements.

RFI #68 - Please advise if access panels is intended for the wall since the ceiling is ACT, please provide required size and what material is required as the spec has options and different type if fire rated, stainless steel or powder coated.

Response: Access panels are intended to be installed in the wall. The Contractor shall size the access panels as required to provide adequate access to the concealed plumbing components. Panels shall be powder-coated steel and shall be fire-rated where installed in a fire-rated wall assembly.

RFI #69 - For the workstation to be remove and reinstall, please clarify if power and data disconnect and reconnection will be performed by the VA? If by contractor, please provide as-built drawings.

Response: The Contractor shall be responsible for disconnecting and reconnecting power and data services associated with the removal and reinstallation of desks. The Contractor shall field verify existing conditions and provide all labor, materials, coordination, and temporary storage necessary to complete the work. The Contractor shall be responsible for storing all furniture associated with the work area during construction. As-built drawings are not available.

Medical records, confidential documents, and personal items shall not be handled or relocated by the Contractor. The VA will remove and safeguard these items before work begins.

All VA-owned IT equipment associated with the desks, including computers, monitors, keyboards, telephones, and printers, will be disconnected, removed, and reinstalled by the appropriate VA service.

RFI #70 - The solicitation lists ICRA Type C, Class IV. The work area is outpatient exam rooms, and work will be performed after hours when the area is unoccupied, which we consider low to medium patient risk. Under the ICRA matrix, Type C work in a low to medium risk area is Class II to III. Please confirm Class III applies, or identify the basis for Class IV.

Response: The project shall be performed using Class III ICRA precautions with enhanced controls, including a sealed soft barrier, HEPA-filtered negative air, sealed penetrations, and tacky mats. These measures are intended to provide containment consistent with Class IV protection. Any breach of containment or loss of negative pressure shall require work to stop immediately until corrective actions are implemented.

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